1997-122 ORDINANCE NO ~/~ '/~O~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING i CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has solicited, received and tabulated competitive Nds for the purchase
of necessary materials, equipment, supplies or services ~n accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the C~ty Manager or a designated employee has rewewed and recommended
that the here~n described bids are the lowest responsible bids for the matermls, eqmpment, supphes
or services as shown ~n the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has prowded ~n the C~ty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or serwces approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIION I That the numbered ~tems in the following numbered Nds for materials,
eqmpment, supplies, or services, shown ~n the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such ~tems
BID ITEM
NUMFIER NO VENDOR AMO~T
2025 ALL STICKER STATION EXHIBIT A
SECTION_II That by the acceptance and approval of the above numbered ~tems of the
submitted Nds, the C~ty accepts the offer of the persons submitting the Nds for such items and
agrees to purchase the materials, eqmpment, supphes or servmes ~n accordance w~th the terms,
spemficat~ons, standards, quanta'acs and for the specified sums contained ~n the Bid Inwtatlons, B~d
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted ~tems and
of the subn~ntted Nds wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the City Manager or Ns designated representative is hereby
authorized to execute the written contract wNch shall be attached hereto, provtded that the written
contract is in accordance w~th the terms, conditions, specfficat~ons, standards, quant~ties and
specffied sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV_ That by the acceptance and approval of the above numbered 1terns of the
submitted bads, the C~ty Cotmcfl hereby authorizes the expenditure of funds therefor ~n the amount
and in accordance wath the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That th~s ordinance shall become effective immediately upon ~ts passage and
approval
PASSED AND APPROVED th~s {5~ dayof ~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
EXHIBIT A
BID # 2025
BID NAME Automotive Preventive Maintenance STICKER
STATION
OPEN DATE March 25, 1997
[~A ea svc~ Passenger Cars $35 00
fB~ea svc 1/2 & 3/4 Ton Pickups $35 00
[l_C. ea svc Vans $35 00
DATE MAY 6, 1997
C~ R~DRT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2025 -- PREVENTIVE AUTOMOTIVE MAINTENANCE
RECOMMENDATION: We recommend this bid be awarded to the single respondent, Sticker
Station, as listed
1 Passenger Cars $35 00 each
2 1/2-3/4 Ton Pickups $35 00 each
3 Vans $35 00 each
The estimated annual expenditure is $22,000 00
SUMMARY: This bid IS for the preventive maintenance program for the three categories of
velucles hsted Service includes lubrication, oil and filter change, top off all fluids, check battery,
and replace air and fuel filters Each vehicle is scheduled for this service every 90 days Vehicles
not listed on this contract are servmed at the City of Denton Fleet Services facility
Bid requests were mmled to fourteen (14) quahfied local vendors Sticker Station has performed this
service for the past year
PROGRAMS; DEPARTMENT,q OR GROUPS A~I~ECTED' Fleet Services Division and
operators of these three classes of vehmles
FISC3L IMPACT: Servme charges will be prod from Fleet Services Sublet Service Account and
re-charged to the effected division vehmle maintenance account
Respectfully submitted
Kath~B~e
Executive Director of F~nance
Name Tom D Shaw, C P M
Title Purchasing Agent
863 AGENDA
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