1997-123 ORDINANCE N0 q'~-!~
AN ORDrNANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTP CT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has sohc~ted, received and tabulated compem~ve b~ds for the purchase
of necessary materials, eqmpment, supphes or services ~n accordance with the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the C~ty Manager or a designated employee has reviewed and recommended
that the hereto described b~ds are the lowest responsible b~ds for the matermls, eqmpment, supphes
or services as shown ~n the "B~d Proposals" submitted therefore, and
WHEREAS, the City Cotmcfl has prowded m the C~ty Budget for the appropnatton of funds
to be used for the purchase of the materials, eqmpment, supphes or serwces approved and accepted
here~n, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems ~n the follow~ng numbered bids for materials,
eqmpment, supphes, or services, shown m the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such ~tems
BID ITEM
NUMBER 2xJO_ ~ENDOR AMOUNT
2030 ALL WESCO $ 37,928 00
SECTION II That by the acceptance and approval of the above numbered xtems of the
subrmtted b~ds, the C~ty accepts the offer of the persons submitting the b~ds for such xtems and
agrees to purchase the materials, eqmpment, supphes or serwces xn accordance w~th the terms,
spec~ficataons, standards, quantities and for the specified sums contaxned m the B~d Inwtat~ons, Bxd
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted xtems and
of the submttted b~ds wxsh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the b~ds, the Cxty Manager or h~s designated representative ~s hereby
authorized to execute the wrttten contract which shall be attached hereto, provided that the written
contract is ~n accordance with the terms, condat~ons, specfficat~ons, standards, quantities and
specified sums contained xn the Bxd Proposal and related documents here~n approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submated b~ds, the City Cotmcfl hereby authorizes the expenditure of funds therefor in the amount
and m accordance wath the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s {-i~-~ dayof '~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
suP ¥dP,6
DATE MAY 6, 1997
CIT3CCOUI~JLREPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2030 -- 2500 KVA TRANSFORMERS
RECOMMENDATION: We recommend th~s bid be awarded to the lowest evaluated bidder,
Wesco, in the total amount of $37,928 00
SUMMARY. Th~s b~d is for the purchase of two 2500 KVA transformers One will be sold to the
Umvers~ty of North Texas and the other will be for mmntenance stock The bids were evaluated
using the load loss factor to determine the lease expensive transformer to use over ~ts expected life
Notices to b~d were mmled to twenty-one vendors B~d proposals were received from nine
PROGRAMS; DEPARTMENTS OR GROUPS AFiECIEIL Electric Dmtnbution, Electric
Utfixt~es Department, electric customers of the Cxty of Denton
F~SCALAM.P~d2~ Budgeted funds for transformer purchases, account number 610-103-1031-
3680-9222
Attachments Tabulatmn Sheet
Memorandum/Evaluation from Don McLaughhn, Electrm Engmeenng Department
Respectfully submitted
Executive D~rector of F~nance
Prepared by
Name Denise Hurpool I,
T~tle Semor Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
864 AGENDA
3
Locations
The 2500 KVA 277/480 volt padmounted txansformers are for the following
· Replace transformer sold to UNT
Increase the operation and maintenance level to two
Total Cost
The total cost of the bid is $37,928
Slocerely,
Donald L McLal~ghhn 'q //
~t~c~m¢~s
I Exhibit I, Loss / Cost Evaluation
Bid Evaluation
BM Number 2030
Descnptton 99900027 TRANXS 3PH UG 2500KVA 277/480
Q~uanttty 2 Load Factor 0 36
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
WESCO ! ABB 2728 14356 $1896400 77 $132,28141
Techl~ne / Howard 2471 17124 $1768000 112 $13456410
Preferred Sales / Pauwels 2199 15982 $20,21200 84 $137,24020
Temple / GE 2175 15920 $2080500 119 $138,84827
PriesterSupply / Cooper 3336 14481 $2047000 126 $142,83331
KBS / Cooper 3336 14481 $20 892 00 126 $144,259 67
General Electric / P~oneer 2900 21100 $16,950 00 84 $148,259 78
VanTran / VanTmn 3740 17100 $23,97000 77 $166321 62
SESCO / SESCO 3000 19500 $26 500 O0 98 $176 306 12
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