1997-124 ORDINANCE NO qq-lSq'
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDiNG A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supphes or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown In the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SEC, XIO~_I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NJ. JMBER NO ~ENDDR AMOUNT
2038 ALL McANEAR EQUIPMENT COMPANY $ 26,437 $0
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter Into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and In accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED ti'ns ~.t~t'x day of ~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY ~~--
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE MAY 6, 1997
CIT3LC{IU3~IL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2038 -- SELF-PROPELLED ROAD SWEEPER
RECOMMENDATION: We recommend this bid be awarded to the lowest b~dder, Howard
McAnear Equipment Company, in the amount of $26,437 50 wxth dehvery ~n 30-45 days
SUMMARY. Tlus bid xs for the purchase of a self-propelled road sweeper The unit xs propelled
by a 76 horsepower diesel engine, utilizes an eight (8) foot broom, and is eqmpped with an mr
conditioned fully enclosed cab w~th lights for h~ghway operatxons and water tank for dust control
Thxs umt will be assigned to the Street Maintenance Division It was approved for a fleet addltmn
in the 1996-97 budget process as a replacement for a chip spreader sold at auction
PROGRAMS: DEPARTMENIS~)]I_GRO~P~S AFFECTED~ Street Maintenance Dlws~on,
Motor Pool Operations
FISCAL~T_~ Thc purchase of this umt will be funded from Motor Pool Replacement
Funds, account number 720-025-0584-9104
Attachments Tabulation Sheet
Respectfully submitted
Executive Director of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
862 AGENDA
3
lalfi # 203s
ImP NA~E SELF-PUOPELLED gOAD A~S UOWA~D
SWEEPER CONTINENTAL MCANEAR /
OPEN DATE MARCH 8, 1997 EQPT
1 SELF-PROPELLED ROAD SWEEPER $29,995 00 $26,437 50
MAKE MAXI SWEEP BROCE BROOM
MODEL 6600 R J300
RC300
DELIVERY 60-75 DAYS 30-45 DAYS
NO BID RI~$PONSF.~
HERTZ EQPT
FUTURE EQPT
ZIMMERER KUBOTA