1997-144AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services m accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the C~ty Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown ~n the "Bid Proposals" submitted therefore, and
WHEREAS, the C~ty Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTIO1S_I That the numbered ~tems in the following numbered bids for materials,
equipment, supphes, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER ND_ VENDOR AMOUNT
2042 1,8,19 LECTRIC LITES CO, [NC EXHIBIT A
2042 2,3,4,25,29,34 CENTERL1NE SUPPLY, [NC EXHIBIT A
2042 5,9,10,11,13 SIGNS & BLANKS, [NC EXHIBIT A
2042 6,30,31,33 3M EXHIBIT A
2042 7,12,14,15,16,18, 20, ROADRUNNER TRAFFIC SUPPLY, INC EXHIBIT A
21,24,26,35,36,37
2042 17,22,23 LONE STAR SAFETY & SUPPLY EXHIBIT A
2042 27,28 TRAFFIC PARTS, INC EXHIBIT A
2042 38 FLINT TRADING, INC EXHIBIT A
SECIIO2~Hi That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invltatmns, Bid
Proposals, and related documents
SECIiONiII That should the City and persons subm~ttang approved and accepted ~tems and
of the submitted bids w~sh to enter ~nto a formal written agreement as a result of the acceptance,
approval, and awarding of the b~ds, the City Manager or his designated representattve as hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract as m accordance with the terms, condataons, specffications, standards, quantlttes and
specified sums contmned ~n the B~d Proposal and related documents herean approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance with the approved bads or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTJD/5~ That this ordinance shall become effectave ammedmtely upon ~ts passage and
approval
PASSED AND APPROVED thas ~;~l]"day of ~-~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
BID # 2042 "Exhibit A"
BID NAME TRAFFIC SIGNS & SUPPLIES
OPEN DATE APRIL 22, 1997
(PAGE 1 OF $)
[ ~i -Q-~ DESCRIPTION UNIT PRICE VENDOR
~ 36 __ 6' SAWHORSE BARRICADE (55~8~6-0~) ..... $47 00 ~ - Lectr,c L,tes Co Inc
50 AF30 PYRAFRAME SIGN STANDS (55054150~- I $52 00 Centerhne Supply Inc
1,000 TRAFFIC CONES 18" PVOS (55078100) ~ $3 5~~ Centerhne Supply Inc
4 5~0 TRAFFIC CONES 28" PVCTL (55078150) $10~6 38 - Centerhne Supply Inc
5 _ 10 ALUM SIGN BLANKS DIAMOND 30"(57058220) 60 Signs & Blanks Inc
10 OCTAGON 30"(57058180) $9 971 S~gns & Blanks Inc
10 PENTAGON 36"(57058240) ~5 271 S~gns & Blanks Inc
10 SQUARE 30" (57058420) $1060~ Signs & Blanks Inc
VERTICAL 12"X9"(57058000) ! ~1 27_1 Signs & Blanks In~
50 VERTICAL 12"X18"(57058385) ~25~ S~gns & Blanks Inc
10 VERTICAL 12"X36"(57058360) $5 091 Signs & Blanks Inc
30 VERTICAL 18"X 24"(57058300) $5 094 S~gns & Blanks Inc
VERTICAL 18"X48"(5705831 O) ~ S~gns & Blanks Inc
VERTICAL 18"X 72" $1527~ S~gns & Blanks Inc
20 HORIZONTAL 24"X18"(57058400) Signs & Blanks inc
I ] ~ VERTICAL 24"X30"(57058320) $8 48 S~gns & Blanks Inc
'~ 10 .... VERTICAL 24"X48"(57058020) $13~ S,gns & Blanks Inc
-- HORIZONTAL 12"X 8"(57058380) $~8~ S~gns & Blanks Inc
l ~0 HORIZONTAL 36"X12"(57058440) $5 09 S~gns ~, Blanks Inc
- ~- -- EXTRUDED 6"X24"(57058260) $3 22 S~gns & Blanks Inc
~0 EXTRUDED 6"X30"(57058040) $4 02 Signs & Blanks Inc
20 EXTRUDED 6" X 36"(57058060) $4 83 S~gns & Blanks Inc
~1~ 10 EXTRUDED 6" X 42"(57058280) ! $563 Signs & Blanks InlM
2 REFL SIGN SHEETING P S BLACK 30" (55048200,) $322 501 3M~
2 SIGN SHEETING P S WHITE 30" (550482_10~) $505 88~ _ 3M
2 SIGN SHEETING P S ORANGE 30" $296 25~ -- 3M
2 SIGN SHEETING P S BLUE 30" $505 88[
~ 2 SIGN SHEETING P S GREEN 30" $296 ~5[
2 SIGN SHEETING P S YELLOW 30" $296 25 3M,
~- SIGN SHEETING P S RED 30" $296 25 -- 3M
- -2-- --- SIGN SHEETING P S WHITE 12" (550482'12) $118 50 ~M3M
~ SIGN SHEETING P S WHITE 18" (55048218) $_177 75 3M
2 SIGN SHEETING P S BLACK 6" (55048015) $54 54
3 SIGN SHEETING P S WHITE 3/8" (55048140) $3 70 3M~
5 SIGN SHEETING P S WHITE 5/8" (55048160) $6 17, 3M
5 SIGN SHEETING P S WHITE 6" (55048040) $~925 3M,
6 SIGN SHEETING HEAT GREEN 6_"_(5_5048000) $~9 25 3M~
2 SIGN SHEETING HEAT WHITE 18" $17775 3M
~----- SIGN FACE P S BLACK 30" (55048200~ $272 70 3M
2 SIGN FACE P S WHITE 30" (5_50~4_8210) ~2~)6 25 3M
2 SIGN FACE P S WHITE 12" (55048212) $118 50 3M,
2 SIGN FACE P S WHITE 18" (55048218) $1~7 7~ 3M;
3 SIGN FACE P S BLACK 3/8" (55048125) $3 69 3M
10 SIGN FACE P S BLACK 5/8" (55048130) ~94 3M3M
$54 54
2 SIGN FACE P S BLACK 6" (55048015) - $3 70
3 SIGN FACE P S WHITE 3/8" (55048140)
I 3M
5 SIGN FACE P S WHITE 5/8" (55048160) $6~ 7~
5 SIGN FACE P S WHITE 6" (55048040) I ~592'51 3al
2 SIGN FACE HEAT WHITE ~8'-' $~7 751 3M!
, 6 SIGN FACE HEAT GREEN 6" (~-5048000) $59 25~ 3M
BID # 2042 "Exhlbi~ A;
BID NAME TRAFFIC SIGNS & SUPPLIES
OPEN DATE APRIL 22, 1997
(PAGE 2 OF 3)
_ QTY DESCRIPTION UN~T~RICE VEND-O~ -- -
.... SIGN FACES
15 30"X30" STOP #R1-1 $728 Roadrunner Traffic Supply, In~
15 24"X30" 30 M P H $5 83
Roadrunner Traffic Supply, Inc
15 30"X30" CROSSWALK $7 28 Roadrunner Traffic Supply Inc
15 30"X30" CROSSWALK ADVANCE $7 28 Roadrunner Traffic Supply, Inc
15 18"X24" NO PARKING - $3 50 Road~ Incl
15 30"X30" 2 LANE ARROWS ONLY RT $7 28 Roadrunne_r Traffic Supply, Inc
15 30"X30" 2 LANE ARROWS ONLY LT $7 28 Roadrunner Traffic Supply, Inc
15 30"X30" SIGNAL ADVANCE $10 34 Roadrunn~er Traffic Supply_, Inc
15 30"X30" STOP ADVANCE $~11 12. Ro_adrunn_e_r _Tra_ffi~c_S_u__pply, Inc
15 18" X 24" CHEVRON _$3 50_ Roa_drunner Traffic Supply Inc
15 24"X 48" SCHOOL ZONE $9 24 Roadrunner Traffic Supply Inc
~5 30"X 30" CURVE ARROWS LT - $7 ~8' Roadru~n-e~-Tra-~lc~S~,p~ly, Inc
~ 30"X 30" CURVE ARROWS RT $728 Roadrunner Traffic Supply, Inc
8
24"X30" BLANK KEEP RT W/ISLAND $599 Roadrunner Traffic Supply, Inc
5 12"X36" BRIDGE PANELS LT ~350~ Roadrunner 'rraffic Supply
5 12"X36" BRIDGE PANELS RT $350 Roadrunner Traffic Supply, Inc
8 -~---- BARRICADE TAPE $8~5~ -~ ---L~c~rmc~Ll~e~-Co nc
90 - 50 caP, SIGN POST (55045105) -~3~ Signs & Blanks lnc
~00 CROSS, SIGN POST (55054100) -$35(~ S~gns & Blanks Inc
131~ l0 COM77 OVERHEAD SIGN MTG BRACKE~T $1823 Roadrunner Traffic Supply Inc
10 SINGLE STEAL PROOF CLAMP $175 S~gns & Blanks Inc
14 10 CH EVRON ADJUSTABL~ ~R~KET $1~0 Roadrunner Tra~c~ Supply Inc
15 _5~ SIGN BRACKETS STRAIGHT LEG $7615( Roa_drunner T~raffic S_upply Inc
16 10 WING SEALS STAINLESS STEEL $1620 Roadrunne~r Traffic Supply Inc
17 - 120 FLARE, HWY (55020000) $170 Lone Star Safety & Supply
~ 1 STRAPPING TOOL $16025 Roadrunner Traffic Supply Inc
19 10 TEMP PAVEMENT MARKING TAPE $4600, Lectnc L~tes Co Inc
20 3 ORANGE FLAGGING TAPE $6940/1; Roadrunner Traffic Supply, Inc
21 115 SAFETY VESTS (34592000) $475 Roadrun_ne_r Traffic_Supply Inc
22 I 175 | SAFETY FLAGS 18"X18" (3506( ) ~14~ Lone Sta_r Safety & Supply
23 ~ 2! SAFETY REFLECTIVE TRIANG[ KIT ~1~3~ Lone Star Safety & S~upply
24 POSTS
- - 1--0 12'X 065X 23/8" ROUND (5505, ~) $125{3 Roadrunner Traffic Supply Inc
330 10'X 065X23/8" ROUND (5505~ ) $970 Roadrunner Traffic Supply Inc
22 6' U-CHANNEL 2# PER FT GREEN (54072_000) $827 ] Roadrunner Traffic Supply, Inc
25 15 PAINTING STENCILS , $5000~ Centerhne Supply
26 1 HEAVY DUTY DIAPHRA(~ $57~1~ Roadrunner Traffic Supply, Inc
27 ~20 LOOP SEALANT 3-M (550892( I) _$11500 ! Traffic Parts, Inc
28 20 CABLE SEALANT 3-M $115001 Traffic Parts Inc,
29 2-__0_ __~CA~RS~O~NITE- R_OAD~MA~RK_ERS (~041000) $1~ 00] ~en~rl~_ Su_ppl~
BID # 2042 "Exhibit A" -
B D NAME TRAFFIC SIGNS & SUPPLIES
OPEN DATE APRIL 22, 1997
(PAGE 3 OF 3)
8 BLACK VINYL 3-M ~ (~8~5
- I $284 85~
2 15"X50 YDS OR 30"X 50 YDS _ 31~
33 .... BORDER TAPE
5 B~CK P/S VINYL 5/8" (55048130) $5 94[ _ __
5 RED P/S LNG GRADE REFLECTIVE 3/8" $370} 3M
5 RED P/S LNG GRADE REFLECTIVE 5/8",, $6 17 3M
2 WHITE PIS ~g- ~R~VE ~/8,, $3701 3M
ADHESIVE ~NE MARKER
~ WHITE RESIN 5 GAL PALLS O~.Y (~ 510001) $97 50 Centerhne Supply Inc]
5 B~CK HARDENER 5 GAL PAILS ONLY_(31510002 $97 50 Centerhne Supply IncI
35 ..... CERAMIC HIGHWAY MARKERS
I 2,000 P-15ONEWAY REFLECTIVE ~2~5' ~o~drun~Tr~Su~ply Inc
2,000 P~IN YELLOW 4" $0 40 Roadrunner Traffic Supply, Inc
JIGGLE BAR 6" WHITE OR YELLOW $4 49~ Roadrunner ~ra~9_S~pply, Inc
HIGHWAY MARKERS
500 4"TRAF B~~ON-REF~ ~0~3~ Roadrunner TrafficSup~ly Inc
500 4"TRAF ~UT~~ ~L~NEWA~ ~70~ R~r~n~er~ra~Sup~ly ~nc
500 4" ~ ~~O WAY $0 77 ~ Roadrunner ~raffic Supply Inc
~ ..... JIGGLE BAR
200 WHITE OR YELLOW NON-REFLECTIVE $400. Road r~ne r Tra~c~pply Inc
200 WHITE OR YELLOW ONE WAY REFLECTIVE $4 50 Roadrunner Traffic Supply, Inc
200 WHITE OR YELLOW ~O WAY ~ECTIVE ~ Roadrunner Traffic~p~ly Inc
38 ..... HEAT FUSED PAVEMENT MARKINGS
50 4"X30' 090 THICKNESS ~ OR YELL $21 90 ~lint Trading Inc
2s 2"x30' THICKNESS WHITE ' 00- nc
25 18" X 30' 090 THICKNESS WHITE $99 00 Flint Trading Inc
25 24"X 30' 090 THICKNESS WHITE $129 6~ Fhnt Trading nc
50 9 1/2' STRAIGHT ARROW 090 THICKNESS WHITE ..... _ $57 00 _ Flint Trading Inc
50 8' CURVED ARROW LT 090 THICKNESS WHITE $65 00 [lI~ ~r~ding, Incl
50 8' CURVED ARROW RT 090 THICKNESS WHITE $6~ ~llp[T[~d~ng, Inc~
~ [ 50 12 75' COMBINATION ARROW LT _ $116 00 _ ~l~[T[a~lng, Inc
, 10 HANDICAP 2 COLOR SQ 42" WHITE $68 ~ ~ _ F in~_~radlng Inc
DATE MAY 20, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BIB # 2042 - TRAFFIC SIGNS & SUPPLIES
RECOMMENDATION: We recommend this bid be awarded to the low bidder for each item as
shown on "Exhibit A" for an estimated annual expenditure of $90,000 00
SUMMARY: This bid is for an annual price agreement for the purchase of traffic signs and
supplies to be used by the traffic sign shop and for barricades used by City of Denton field service
crews All materials are Texas Highway Department approved These traffic signs and supplies will
be purchased on an as needed basis and inventoried m the warehouse This price agreement may be
extended in one year periods if all pricing, terms and conditions remain the same and both parties
agree
Twelve bid proposals were received m response to sixteen bid packages mailed to prospective
vendors
PROGRAMS; DEPARTMENTS OR GROUPS AFFECTEFk Warehouse working capital,
Traffic Department, City of Denton Field Service Divisions, Citizens of Denton
EISC3J~iM~ACT~ Budgeted funds for Warehouse working capital 710-043-0582 and various
City of Denton departments
Attachment Tabulation Sheet
Respectfully submitted
Executive Director of Finance
Prepared by
Name Denise Harpool *
Title Semor Buyer
Name Tom D Shaw, C P M
Title Purchasing Agent
873 AGENDA
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