1997-150 ORDINANCE NO
AN ORD.I~ANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PUKCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competltave bids for the purchase
of necessary materials, eqmpment, supplies or services m accordance with the procedures of STATE
law and Clty ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, eqmpment, supplies
or servlceg as shown m the "Bid Proposals" submitted therefore, and
W~REAS, the City Council has provided in the City Budget for the appropriation of funds
to be usedl for the purchase of the materials, eqmpment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the numbered items in the following numbered bids for materials,
eqmpmen~, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
B'ID ITEM
Is!I.[MBER Js!O_ J~TzlsID OR AMOI INT
20~7 1-4, 7-12 FMS TECHNOLOGIES, INC EXHIBIT A
2037 5,6 FIBERTRON, INC EXHIBIT A
S~CTION li That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees toI purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantttles and for the specified sums contmned m the Bid Invitations, Bid
ProposalS, and related documents
S~CTION III That should the City and persons submitting approved and accepted items and
of the sul~mitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval~ and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified ~sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECIIOIS~ That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of ,1997
MAYO
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
BID # 2037 "EXHIBIT A"
BID NAME
OPEN DATE FIBER OPTICAPRiLCABLE8, 1997 & SUPPORTS
QTY DESCRIF~ION UNIT PPACE VENDOR
12 FIBER ADSS CABLE $2 85/M FMS TECHNOLOGIES, INC _
36 FIBER ADSS CABLE $5 18/M FMS TECHNOLOGIES, INC
3,300 FT 12 FIBER ADSS CABLE, ULI$81 RATED $3 0$/M FMS TECHNOLOGIES, INC
72 FLP INLINE SUPPORT $37 64 FIBERTRON
39 _ DULMISON DEAD END $61 18 FIBERTRO?
16 1 METER SINGLEMODEpATCHCORD SIMPLEX $27 00 FMS TECHNOLOGIES, INC_
16 2 METER SINGLEMODEpATCHCORD SIMPLEX $20 00 FMS TECHNOLOGIES, INC_
9 216 6 METER SINGLEMODEpATCHCORD SIMPLEX $30 00 FMS TECHNOLOGIES,_ INC
10 1 METER SINGLEMODEpATCHCORD DUPLEX $54 00 FMS TECHNOLOGIES, INC
i 11 2 METER SINGLEMODE DUPLEX $56 00 FMS TECHNOLOGIES, INC
PATCHCORD
6 METER SINGLEMODE DUPLEX $60 00 FMS TECHNOLOGIES, INC
PATCHCORD
DATE June 3, 1997
CII]LC. Oi J~LCILREP~ RT
TO ' Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2037--FIBER OPTIC CABLE & SUPPORTS
RECOMMENDATION: We recommend tlus bid be awarded to the lowest vendors meeting specifications
as follows
FMS Technologies, Inc Items 1-4 and 7-12
Flbertron, Inc Items 5 and 6
for a total estimated expenditure of $145,146 10
SUMMARY. This b~d is for the purchase of fiber Of?lC cable and support to be ~nstalled by the sub_station
department for use in connecting North Lakes Recreation Center, Martin Luther. King Jr .Recreation Center,
Animal Control and the Texas Bmldlng c~ty offices The lower b~dders for the items listed did not meet
spemfieat~ons~ of the bid
Four bid proposals were received in response to fifteen notices
PROGRAMS; DEPARTMENTS OR GROIIPg AFFECTED. Substations, Communications, City of
Denton Departments and Cmzens of Denton
FISC. ALJMpACI~ '97 Budgeted Funds for Fiber Optics InstallaUon #610-132-1032-9252
Attachments Tabulation Sheet
Memo from Dan Scott, Foreman Substation, D~spatch and Fiber Optics Cable Plant
Respectfully submitted
Ka Dttt.y__~se
Executive [~lrector of F~nance
Prepared by
Tttle Senior Buyer
Approved
Title Purchasing Agent
875 AGE
4
BID # 2037-- -
BID NAME FIBER OPTIC CABLE & SUPPORTS FMS FIBERTRON PREFERREDsALES WESCO
OPEN DATE APRIL 8, 1997
(- QT¥ ~PT[O~ V~N~OR V~NDOR V~NDOR VENDOR
12 FIBER ADSS CABLE $2 85/M $1 17/M $0 797/FT NO BID
36 FIBER ADSS CABLE $5 18/M $2 12/M $1 49/FT NO BID
3 3,300 FT 12 FIBER ADSS CABLE, UL1581 RATED $3 05/M $_1 24/M $1 01/FT NO BID
22,500_1~F~ 36 FIBER ADSS CABLE,UL1581 RATED $5 45/M $2 23/M $1 70/FT NO BID
72 PLP INLINE SUPPORT $44 00 $37 64 NO BID NO BID
39 DULMISON DEAD END $76 00 $61 18 $64 00 NO BID
16 1 METER SINGLEMODE SIMPLEX $27 00 $29 63 $44 45 $20 50
PATCHCORD
16 2 METER SINGLEMODE SIMPLEX $28 00 $29 98 $44 90 $21 20
PATCHCORD
216 6 METER SINGLEMODE SIMPLEX $30 00 $31 41 $46 70 $22 40
PATCHCORD
10 1 METER SINGLEMODE DUPLEX $54 00 $56 72 $88 87 $34 40
PATCHCORD
11 2 METER SINGLEMODE DUPLEX $56 00 $~7 08 $89 74 $35 50
PATCHCORD
12 6 METER SINGLEMODE DUPLEX $60 00 $58 51 $93 22 $38 75
PATCHCORD
PRICES FIRM THROUGH 6 MONTHS #1-6 4~4~98 90 DAYS
09-30-97 #7-12 10/4/97
DELIVERY 30 DAYS 30~-4~SDAYS ~ _ 7-10 DAYS
SEE MIN
SIECOR SUBMITTED A "NO BID" ORDER REQ
& EXCEPTIONS
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON TEXAS 76201
MEMORANDUM
TO. Tom Shaw, PurchaslngAgent
THRU' Ray D. Wells, Superintendent Sllbstatlon, Communication,
and Marketing
FROM Dan Scott, Foreman Substation, Dispatch and Fiber
Optics Cable Plant
Chuck Pierce, Electronic TechnicIan
DATE May 8, 1996
RE' EVALUATION OF BID #2037, Fiber Optic Cable and Supports
===========================================================
On A~rll 8, 1996, the City of Denton received Bid #2037 for Fiber
Optic Cable and Supports. We had three (3) vendors responding to
Fiber Optic cable bid, they were
F~S Technologies Inc. 14677 Midway Rd Ste 200, Dallas, Texas
75244. Responded w~th a b~d using Chromatic Technologies
cable meeting all specifications. The FMS Technologies bid
was lowest per unit cost on bid line items 1, 2, 3, and 4.
F~bertron Inc. 451 Strata, Denton Texas 76201 Responded
with a bid using Chromatic Technologies cable meeting all
specifications The Flbertron bid was lowest per unit cost on
bid l~ne items 5 and 6.
P~efer~ed Sales, 616 Slx Flags Dr. Ste 130, Arlington, Texas
76011. Responded using Alcoa Fu]lkura cable The Alcoa cable
has not been UL1581 certified per specification number nine,
"Indoor rated cable specified will meet UL1581 certified for
tray indoor installation." Their bid was re3ected on this
basis.
After evaluating the bids we recommend that FMS Technologies Inc
be awarded bid line Items 1, 2, 3, and 4 as the lowest Bid meeting
specifications. And we recommend that Flbertron Inc be awarded bid
l~ne items 5 and 6.
6
"Dedicated to Quality Service"
Respondents to only the patch¢ord portion of the bid were.
We.~eo Dis~bution, PO Box 37079, Ft Worth Texas 76117
WeSco responded with a Siecor cable using Siecor connectors.
Specification one of the bid specificatIon for patchcords
states, "Patchcords will be terminated with Amphenol ceramic
ST epoxy/crimp connectors." The Wesco bid was re]ected on
this basis.
We recommend the award of the patchcord port,on of the bid to FMS
Technologies as the lowest respondent meeting all speciflcat~ons.
We further recommend awarding all additional purchases to FMS
technologies for the remainder of the fiscal year with an option
for the 97/98 fiscal year.
C \my doc\ bid 2037
I \fiber\bid2037