1997-154 ORDINANCE NO
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BY THE STATE, PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, eqmpment, supplies or services in accordance with the procedures of state law on behalf
of the City of Denton, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission programs at less cost than the City would expend if
bidding these items individually, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SEC_2TiON I That the numbered items in the following numbered purchase order for
materials, eqmpmant, supplies, or services, shown in the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such items
PURCHASE
ORDER VENDOR AMOUNI
75354 NTCS, INC $745.489 03
SEC. IIOBLII That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
General Services Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contmned in the bid documems and related documents filed with the
General Services Commission, and the purchase orders issued by the City
SECTION III That should the C~ty and persons submitting approved and accepted ~tems set
forth in the attached purchase orders w~sh to emer into a formal written agreement as a result of the
C~ty's ratfficatlon ofb~ds awarded by the General Services Commission, the City Manager or h~s
designated representative is hereby authorized to execute the written contract which shall be attached
hereto, provided that the written contract is in accordance w~th the terms, conditions, specifications
and standards contmned in the Proposal submitted to the General Services Commission, quantities
and specified sums contatned m the City's purchase orders, and related documents here~n approved
and accepted
SEC. fflOB!JX That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the Cxty Council hereby authorizes the expenditure of funds therefor
xn the amount and m accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized hereto
SECIION~ That this orchnanee shall become effectave ~mmedlately upon ~ts passage and
approval
PASSED AND APPROVED this .~ day of ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
STATE ~)RDiN~iqCE
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DATE JUNE 3, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT PURCHASE ORDER # 75354 TO NTCS, INC
IIECOMMENDATION. We recommend that Purchase Order #75354 to NTCS, Ine be approved
in the amount of $745,459 03
~ This purchase order is for the acquisition of software, hardware and equipment
upgrade to faclhtate the implementation of the Information Services Long Range Technology Plan as
approved by Council Included are memory upgrades to existing PC's, network hubs, routers and
switches, network printers, file and application servers and server back up software
The purchase of these items and the peripherals necessary to upgrade existing equipment will insure
the networking capabllmes of the 300 plus workstations and lap top PC's approved in April
NTCS, Inc is a Qualified Information Systems Vendor for the State of Texas AcqUlsmons from
vendors in this standing are exempt from the competitive bid process (Chapter 271 Texas Local
Government Code and Attorney General Ruling Number DM-350)
The Information Services Advisory Board and Public Utlhty Board recommended approval
pROGRAMS.. DEPARTMENTS OR GROUPS AFFECTED: Information Services Division,
City of Denton Staff, and Citizens of Denton
FISCAL IMPACT: Funds for this purchase are available in Capital Improvement Project (CIP)
multi-year Budget Account Number 468-044-COMP-9647-9103
Attachments Purchase Order//75354
Letter designating NTCS, Inc as a Quahfied Information Systems Vendor
Executive Summary - Long Range Plan
Respectfully submitted
Kat~D~se~
Executive Director of Fmance
Name Tom D Shaw, C P M
Title Puxchaslng Agent
880 AGENDA
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General Services Commission
1711 San Jacmm RO Box 13047
. Austin, Texas 787! 1-3047 ~.w.o'~
('517.) 463-303';
O,',t:.eber 3.1.,, ~.994
Mr. Salvador eepSno
3801 'r-35 Noz'~h, Su.'L,':e I26
DentOn, ~ 78207
8~: ¢&~alogue ~=~haaes
~hia Sa ~o &dvSae ~h&~ ~,ou= f~ has been designated as a QualifSed Info~a~on
Systems Vendo=. We ask Chic a oopy of ~hts la=Car be ~ncZudad a= Cha fron= o~
eao~ oa~a~ogue provLded ~o e~ig~le purohasers. You my prooeed ~o m=ke~ you:-
Cong=a~ula:ions on bee~ng a 8tate of Texas Qualif~ed Infection Systems
VeRdor.
~ ~~ VID 9 1-75-245-7404-700
NTCS, Inc.
(817) 387-0122 x436
S~ephen H. ~ppa, CPPB (817) 383-1352 Fax
(512)
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~OSr CONSUMER FI~ER CONTENt
NTCS, INC ID 7024 PlAY 21'97 14 O1 NO Ul~ ~ U4
Thins is a summary of the costs associated with acquiring the remaining hardware and software
components to begin implementation of the City of Demon's Enterprise Network
Network and Applications Software to be purchased from DIR $200,418.35
Network and Applications Software to be purchased from NTC$ $ 29,$$$.00
File and Application Servers to be purchased from NTCS $161,419.00
Network Printers to be purchased from NTCS $226,074.39
Network Infrastructure to be purchased from NTCS $21)'/,21!).00
PC Upgrades to be purchased from NTCS $ 17,221.64
Grand Total $945,907.36
NTCS.Inc.
't~r r~,,~,w Proprietar,/In formatmn Thc cnc]o~ed matermat is propr~etar'/to NTCS and ~s ther=fore copyrighted
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