1997-155 ORmNANCE NO
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BY THE STATE, PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolutton 92-019, the State Purchasing General Servmes
Commission has sohc~ted, received and tabulated competlttve b~ds for the purchase of necessary
materials, eqmpment, supphes or serwces ~n accordance w~th the procedures of state law on behalf
of the C~ty of Denton, and
WHEREAS, the C~ty Manager or a designated employee has rewewed and recommended
that the hereto described materials, eqmpment, supphes or services can be purchased by the Oty
through the General Services Commission programs at less cost than the C~ty would expend if
b~ddmg these atems md~vldually, and
WHEREAS, the Cxty Cotmcfl has prowded m the Oty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
here~n, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SI~CTION I That the numbered ~tems m the following numbered purchase order for
materials, eqmpment, supphes, or services, shown m the "Purchase Orders" attached hereto, are
hereby accepted and approved as bemg the lowest responsible b~ds for such items
PURCHASE
ORDER '~,]51DOR AMOUNT
75355 DEPARTMENT OF INFORMATION RESOURCES $200,418 33
SECTION II That by the acceptance and approval of the above numbered ~tems set forth
~n the attached purchase orders, the C~ty accepts the offer of the persons subm~tttng the b~ds to the
General Services Commission for such ~tems and agrees to purchase the materials, eqmpment,
supphes or serwces ~n accordance with the terms, conditions, specfficattons, standards, quantmes
and for the specffied sums contained m the bid documents and related documents filed with the
General Servmes Commission, and the purchase orders ~ssued by the City
SECTION III That should the Cxty and persons subm~ttang approved and accepted ~tems set
forth m the attached purchase orders w~sh to enter ~nto a formal wntten agreement as a result of the
C~ty's ratfficat~on ofb~ds awarded by the General Services Comm~ssmn, the City Manager or h~s
des~gnated~ representa'ave ~s hereby authorized to execute the written contract which shall be attached
hereto, prowded that the written contract ~s ~n accordance w~th the terms, conditions, spec~ficatmns
and standards contained m the Proposal submitted to the General Services Commission, quantities
and specffied sums contmned ~n the C~ty's purchase orders, and related documents hereto approved
and accepted
SECTION IV That by the acceptance and approval of the above numbered xtems set forth
xn the attached purchase orders, the Cxty Council hereby authorizes the expenditure of funds therefor
~n the mount and in accordance vath the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized hereto
SECTION V That flus ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED this ~ day of ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
STATE ORI~INANCE
DATE JUNE 3, 1997
CITY COUNCIl, REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive D~rector of Finance
SUBJECT PURCHASE ORDER #75355 TO DEPARTMENT OF INFORMATION
RESOURCES
RECOMMENDATION: We recommend that Purchase Order #75355 to the Department of
Information Resources be approved in the mount of $200,418 33
SUMMARY: Tbas purchase order ~s for the acqtusmon of network and workstation software for 600
nodes and 500 users The prices are directly from the State of Texas General Services Commtss~on,
Department of Information Services price sheets The purchase of this software ~s a continuation of
the PC/Information Services Upgrade Council authorized the lease of the desk top and lap top PC's
that will utilize this software on April 15, 1997, as approved m the Information Services Long Range
Plan
The General Serwces Commmslon contract hst~ng satisfies all competmve b~ddmg reqmrements
(Texas Local Government Code Section 271 082, 271 083, 60lb, Section 3 081 VTCS and Attorney
General Ruhng DM-350)
The Information Services Adwsory Board and Pubhc Utility Board recommended approval
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTEDi Informatton Serwces Dlws~on, C~ty
of Denton Staff, and Ctt~zens of Denton
FISCAL IMPACT: Funds are available from multi-year Capital Improvement Project (CIP)
Expenditure Account Number 468-044-COMP-9647-9103
Attachments Price hst from NTCS, Ine reflecting Department of Information Serwces pricing
Purchase Order #75355 to Department of Information Resources
Respectfully submxtted
Kath"~ose
Executive D~rector of Finance
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
879 AGENDA
3
~]002/003
05/21/97 11 24 ~817 566 8533 Clt7 of DentonHF]y O~ '~7 lb 5~ NO 011 ~ O~
ID:702~ '
NTC$, INC
CI~ of ~enfon
by Steve Mffk and ~vid Johnson
~m CDfROM ~ln ~t ~ inca ~m
600 Hove~
100 ~ S~ ~ ~r ~ ~e Node Ll~en.e
222
~)
~)
upgrld~
HTCS,
~i~ of ~enton
A~M ~lMna~ 9~
8up~ up ~ 600 u~
~nM ~afl~ g~ ~8t ~O GIN ~ O~ will ~ any mK~ or ~nor
NO~LL ~ GO ARE TO
10 ~muoR ~ P~e~
~IB on~ $120,74
~,~