1997-163 ORDINANCE NO q'~ - I ~0 ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIFMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided m the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIiON_[ That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NI IMBER NO ~F, NDOR AMOUNT
2051 ALL UIM, INC EXHIBIT A
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specificat~ons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
~ That should the City and persons submitting approved and accepted ~tems and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That tins ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this ~ e--/'~day of ~ _, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
BID # 2051
BID NAME MAILING SERVICE The O U1M
OPEN DATE MAY 20, 1997 EXHIB1T "A'
I PC RESIDUAL, DAILY MAIL $0 04S $0 02
PC STAMPED/BUSINESS REPLY MAIL -0. -0.
2
3 PC UTILITY BILLS $0 04~ _ $0 02
4 ME ADDITIONAL INSERTS IN BILLS $10 00 -0,
5 EA PICK UP FEE PER SITE PER DAY $1 00 -0
~ LS MINIMUM DEPOSIT 30 d open ~
est~mate~ blllin
DATE JUNE 17, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2051 - MAILING SERVICE
RECOMMENDATION: We recommend flus bid be awarded to the lowest bidder, UIM, Inc in the esttmated
amount of $12,000 per year for 3 years Total estimated contract $36,000 00
SUMMARY: Thru bid is for the p~ckup, handling, inserting, post~ng and delivery of outgoing U S mall
from the C~ty ,of Denton faellmes to the U S Post Office Included are residual daily mmlsuch as letters,
checks, lnvomes, purchase orders, bids and miscellaneous correspondence as well as utlhty bills and tax
statements
Mall ~s picked,up dally at five locations m the C~ty of Denton Utility bills are folded, inserted and posted and
along with residual mtul dehvered to the U S Post Office the same day
P~ROGRAM8: DEPARTMENTS OR GROUPS AFFECTED: City of Denton and Citizens of Denton
~2ALIM~AI2~ The cost of marling service is added to the cost of postage and apphed to the using
department operating budget on a monthly basis
Attachments Tabulation Sheet
Respectfully submitted
Khth,x D~ilB/0se
Execu ~'ti~e l~lrector of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
881 AGENDA
IBID # 2051
I B1D NAME MAILING SERVICE The Office UIM
OPEN DATE MAY 20, 1997 i
~ - DESCRIPTION VENDOR VE]'~D OR
RESIDUAL, DALLY MAIL $0 045 $0 02
2~ P(~ STAMPED/BUSINESS REPLY MAIL -04~-~ -0-
PC $0 $0 02
~ ~AO.~T~O~A~I~S~TSI~"I~S ~10~ -0.
51~_ PICK UP ~EE PER SITE PER DA~ _ $~00~
6 ~ ~INIMUM DEPOSIT 30 days open
estimated bflhng