1997-164 ORDINANCE NO q'~ -] ~'dl'
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competttive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein descnhed bids are the lowest responsible bids for the materials, equipment, supphes
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided In the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO ~ENDOR AMOI INT
2052 I PREFERRED SALES $ 20,536 00
2052 2 WESCO $ 9,562 00
SECTION Il That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representatave is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted b~ds, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
~ That thts ordinance shall become effective lmmechately upon its passage and
approval
PASSED AND APPROVED this ~'3 t'ik day of ~ ,1997
ATTEST '
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE JUNE 17, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2052 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated b~dder for each item as
lasted below
Item I 4 each 300KVA 120/208 Preferred Sales $ 5134 00 each
Item 2 2 each 300KVA 277/480 Wesco $ 4781 00 each
for a total expenditure of $30,098 00
SUMMARY This bid is for the purchase of distribution transformers to be used as replacements and for
new mstallatmns m various areas of Denton The low bidder is determined by using the load loss figures to
find the lowest operating and purchase cost for the estimated life of the transformer
Bids were marled to twenty-two vendors with responses received from ten vendors
pROGRAMS.. DEPARTMENTS OR GROUPS AFFECTED: Electric Dlsmbutmn, Electric Utfl~ties,
Electric customers of the City of Denton
FISCAL IMPACT. Budgeted funds 96/97 for transformer purchases account number 610-103-1031-9222
Attachments Tabulation Sheet
Bid Evaluation - Don McLaughhn, Senior Engineer
Respectfully spbmltted
Ex u% ® r ctor of Fmance
Prepared by
Name DeniSe Harpool ~
T~tle Semor Buyer
Approved
Name -Tom D Shaw, C P M
T~tle Purchasing Agent
8 8 5 AGENDA
3
BID # 2052
Van Tran Temple Preferred KBS Wesco
BID NAME 300 KVA DISTRIBUTION Sales Electrical
TRANSFORMERS
OPEN DATE MAY 22, 1997
_~ , DESCR]PTION VENDOR VENDOR VENDOR VENDOR VENDOR
/
_ 2~_] 300KVA 277/480 $7,185 00 $6,61900/ $9,956 00, $5,376 00 $4,781
BID #2062 CONTINUED Deelem Prime Prlester SESCO Techllne
Electrical Electric Supply
DE~PJPTION VENDOR VENDOR ~
l~l~l ___~___ A 120/~0~8 $7,74800 $6,12000 $5,21055'3950000 $5,91600 $5~22200 I
__ _ 2~ 2 300KVA 277~480 $7,587 00 $6,120 00 $5,717 00 $5,113 00
no load losses
reported
4
Locations
The 300 KYA ]20/205 volt Dad mounted transformers arc for the following · C0250 The Famd¥ Doctor
· C0254 DISD Techmcal Center
· C0255 TexasDlagnostmChmc
· C0240 Denton Lodge
The 300 KVA 277/480 volt pad mounted transformers are for the following · C0252 UNT Recreation Center
· C0256 Hulcher Services
Sincerely,
Donald L McLaughhn
Attachments
I Exhibit I, Loss / Cost Evaluation
II Exhibit II, Total Cost
5
Bid Evaluation
Btd Number 2052
Descnptton 99900016 TRANX 3PH UG 300KVA 120/208
Quanttty 4 Load Factor 0 3o
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
Preferred / Pauwols 474 2294 $5 134 00 84 $28 565 46
Pnester / Cooper 536 2111 $5 395 00 140 $29 384 82
WESCO / ABB 662 2050 $5 156 00 77 $29 433 69
Techhne / Howard 505 2394 $5 222 00 98 $29 437 81
KBS ! Cooper 536 2111 $5 508 00 133 $29 766 76
Temple / GE 188 1808 $6,787 00 75 $30 230 89
SESCO ! SESCO 623 2400 $5 916 00 90 $32785 70
Van Tran ! Van Tran 610 2630 $7 337 00 63 $38 208 58
Dealers / Van Tran 610 2630 $7 748 00 45 $39 597 76
Friday, May 23, 1997 6 Page 1 of 2
Descrtptton 99900021 TRANXS 3£H UG 300KVA 277/480
Quanttty 2 Load Factor 0 96
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
WESCO / ABB 496 2274 $4 781 00 77 $27 492 30
Pnester / Cooper 581 1779 $5 210 00 140 $28 083 29
KBS / Cooper 581 1779 $5 376 00 133 $28 644 37
Techhne / Howard 499 2340 $5 113 00 98 $28 848 42
Temple / GE 184 1709 $661900 75 $2931628
SESCO / SESCO 623 2400 $5 717 00 90 $32 113 08
Van Tran / Van Tran 700 2070 $7 185 00 63 $36 671 65
Dealers / Van Tran 700 2070 $7 587 00 45 $38 030 41
Preferred / Pauwels 510 2246 $9 956 00 84 $45 011 80
Frtday, May 23, 1997 Page 2 of 2
7
Total Cost Evaluation B~d 2052
Stock # DESCRIPTION Qt~ Vendor Cost Days Total Cost
99900016 TRANX 3PH UG 300KVA 120/208 4
Preferred $,5 134 O0 84 $20 536
99900021 TRANX 3PH UG 300KVA277/480 2
WESCO $4 781 00 77 $9 562
lTotal Cost $30,098