1997-170 ORDINANCE NO qr'/~1 ~ 0
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only avmlable from one source, including items that are only avmlable from one source
because of patants, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electrmaty, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are avmlable only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council w~shes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supphes, as described in
the "Purchase Orders" attached hereto, are hereby approved
PUR(2HASE
ORDER NUMBER Y_EiSI_ DOR ~
75676 MOTOROLA COMMUNICATIONS, INC $22,500 00
SECXiOIS~ That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all reqmrements specified by the Purchasing Department
SEC2TiDlgJiI That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
3.
SECTION IV That tins ordinance shall become effective ~mmedlately upon as passage and
approval
PASSED AND APPROVED th~s the ~4-~x day of ~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SOLE SOURCE
2
DATE JUNE 17, 1997
~REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT PURCHASE ORDER # 75676 - MOTOROLA COMMUNICATIONS, INC
RECOMMENDATION. We recommend purchase order #75676 to Motorola be approved in the amount
$22,500 00
SUMMARY: Purchase Order # 75676 is for the acquisition of 100 STX command board upgrade kits
These kits are intended to convert existing Type I hand held mobile radios to Type II radios The Type I1
radios are compatible with Denton County Sheriff's Office, Lewisvflle, Carrollton, Ft Worth, and other
entitles using Type II protocol The City of Denton Type I radios currently cannot communicate with these
other entities Approval of purchase order #75676 will allow for the upgrade of 100 radios currently in use
by the Fire Department and Pohce Department
pROGRAMS.. DEPARTMENTS OR GROUPS AFFECTED. Pohce Department, Fire Department and
Communications Division of the Utility Department
~ Forty (40) of these units will be funded from 1996/97 Fire Department budget for
special services
Account #100-060-0050-8502 $ 9,000 00
The other 60 units will be funded from Police Departmem Seizure Funds
Account #257-070-0040-8344 $13,500.01)
$22,500 00
Attachments Memorandum from Don Byrd, Communications Manager
Purchase Order #75676
Respectfully submitted
Kath~,D3.uB2fise
Executive Director of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
882 AGENDA
To: Tom Shaw
From: Don Byrd
Subject: Radio Compatibility
Date: Tuesday, June 03, 1997
In July 1987 the City of Denton began operating on a new Motorola 800MHZ trunkmg
radio system using Type I protocol Shortly after the ~mplementatlon of th~s system
Motorola created a new protocol for their 800MHZ trunk~ng systems Th~s Type II
protocol was ~ntegrated ~nto all of ~ts latest systems The C~ty of Denton was the hrst ~n
Denton County to operate on a 800MHZ system Later Denton County, Lew~sv~lle, and
Carrollton purchased the new version of Motorola's trunkmg system which were Type
II The C~ty of Denton Pohce and F~re Departments are unable to commumcate w~th
these ent~tles on the 800MHZ trunkxng system due to the chfference m Type I and Type
II protocols
There are two primary areas that reqmre upgrading when mtgratmg from Type I to
Type II systems
* Ftrst the system infrastructure must be upgraded In October 1996 the C~ty of
Denton's Electric Commumcat~ons D~ws~on purchased and installed the necessary
hrmware and software to upgrade the radio ~nfrastructure to Type II Th~s provided
the Type II protocol for the infrastructure only
· The second reqmrement ~s to upgrade the radios that are not capable of Type II
protocols The upgrade consist of replacing the ex~stlng command module,
realignment to spec~ficatmns, and reprogrammmg each radio
Th~s upgrade w~ll allow the City of Denton Pohcc and F~re Departments to
commumcate wtth Denton County Sheriff's Office, Lew~swlle, Carrollton, Ft Worth,
and other ent~t~es using Type II protocols
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