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1997-172C \DOC$\ORD\ADSENV[R ORD AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH ADS ENVIRONMENTAL SERVICES, INC. FOR ENGINEERING SERVICES FOR THE WATER/WASTEWATER ENGINEERING 1997 SMOKE TESTING PROGRAM; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is authorized to execute a professional services agreement between the City of Denton and ADS Environmental Services, Inc. relating to Engineering services for the Water/Wastswater Engineering 1997 Smoke Testing Program respecting the PH and PJ Basins, under the terms and conditions contained ~n said professional services agreement, which attached hereto and made a part hereof ~ That the city Council hereby authorizes the expenditure of funds in the manner and amount as specified in the professional services agreement. ~ That this ordinance shall become effective ~mmedlately upon its passage and approval. PASSED AND APPROVED this the ~Q-~day'" of ~ , 1997 JAC~/~ILLER, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES STATE OF TEXAS § COUNTY OF DENTON § THIS AGNEEMENT ls made and entered into as of the ~ day of , 1997, by and between the Clty of Dent--6~,-a Texas 1 Corporation, with its principal off~ce at 215 E McKinney Street, Denton, Denton County, Texas 76201, (herelnafter referred to as "CITY") and ADS Environmental Services, Inc a corporation, with 1ts office in Dallas, Texas, hereinafter called the ("CONSULTANT"), actlng herein, by and through their duly authorized representatlves WITNESSETH, that ~n cons~deratlon of the covenants and agreements herein contained, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The CITY hereby contracts with CONSULTANT, as an ~ndependent contractor, and the CONSULTANT hereby agrees to perform the services here~n in connection with the Project as stated in the Sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas The professional services set out here~n are in connection with the following described pro]ect. CITY OF DENTON WATER/WASTEWATER ENGINEERING, 1997 SMOKE TESTING PROGRAM (PH & PJ SUB-BASINS) Hereinafter the "Project" SCOPE OF SERVICES The CONSULTANT shall perform the following baslc engineering services in a professional manner Smoke testing services for sub-basins PH & PJ as set forth in Attachment "A", attached hereto, and Incorporated as ~f written word for word herein ARTICLE III ADDITIONAL SERVICES Additional Servlces to be performed by the CONSULTANT, if authorized by the CITY, which are not ~ncluded in the above described basic services, are described as follows A Special services as outlined in Attachment "A" B. Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the CITY PERIOD OF SERVICE This Agreement shall become effective upon execution by the CITY and the CONSULTANT of this Agreement, and upon issuance of a notice to proceed by the CITY, and shall remsin in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the CITY Th~s Agreement may be sooner terminated in accordance with the provis~ons hereof T~me is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule established by the CITY, acting through its City Manager or his designee ARTICLE V COMPENSATION A. COMPENSATION TERMS. 1. "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services in the nature of foundation borings, testing, surveying, and similar services 2 "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence and lodging away from home and similar incidental expenses in connection with that assignment B BILLING AND PAYMENT. For and in consideration of the professional services to be performed by the CONSULTANT herein, the CITY agrees to pay based on the Schedule of Charges at the rates shown 1n Attachments B, B 1, B 2, B 3, and B 4, which are attached hereto and made a part of this Agreement as if written word for word herein, a total fee including reimbursement for direct non-labor expense, not to exceed $196,696 00 Part~al payments to the CONSULTANT w~ll be made on the basis of detazled monthly statements rendered to and approved by the CITY through its City Manager or his designees, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The CITY may withhold the final 5% of the contract amount until completion of the Project n this Article shall require the CITY to pay Nothing contained i determined for any work which is unsatisfactory as reasonably by the City Manager or his designee or which is not submitted in compliance w~th the terms of th~sAgreement The CITY shall not be required to make any payments to the C0NSULTANTwhen the CONSULTANT is ~n default under this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this agreement which would require additional payments by the CITY for any charge, expense or reimbursement above the maximum not to exceed fee as stated without first having obtained written authorization from the CITY The CONSULTANT shall not proceed to perform the services listed in Article III, Additional Services, without obtaining prior written authorization from the CITY C. ADDITIONAL SERVICES For additional services authorized in writing by the CITY Article III, the CONSULTANT shall be pa~d based on the Schedule of Charges at an hourly rate shown ~n Attachment B i Payments for additional services shall be due and payable upon submission by the CONSULTANT and shall be in accordance w~th subsection B hereof Statements shall not be submitted more frequently than monthly D pAYMENT If the CITY fails to make payments due the CONSULTANT for services and expenses within s~xty (60) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent {1%) per month from the said sixtieth (60th) day, and ULTANT may, after giving seven {7) days' addition, . . sue end se icee written notlce ~o ~,,~ _ITY. _ -P = .... 'id in zu~ ~W~.m.nt until the CONSULTANT nas u~ ~ee provided, ~m---W--- ~._ ~. oervices, expenses anu u_--=-- -~- amounts uu= ~u~_- . = ~ -~,4re the CITY to pay u.= however, nothing herein sna~ charge of one percent (1%) set forth herein if the CITY reasonably determines that the work is unsatisfactory, ~n accordance with thms Article V, Compensatmon OBSERVATION ANDREVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due dmllgence · n discovering and promptly reportmng to the CITY any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are ~nstruments of service and shall become the property of the CITY upon the termination of thlsAgreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project and CITY'S use of these documents in other projects shall be at CITY'S sole r~sk and expense In the event the CITY uses the Agreement in another project or for other purposes than specifiedhereln any of the information or materials developed pursuant to this Agreement, CONSULTANT is released from any and all liability relating to their use in that project INDEPENDENT CONTRACTOR CONSULTANT shall provide services to CITY as an independent contractor, not as an employee of the CITY CONSULTANT shall not have or claim any right arising from employee status ARTICLE IX INDEMNITY A~REEMENT The CONSULTANT shall indemnify and save and hold harmless the CITY and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred bythe CITY, and including without limitation damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANTor its officers, shareholders, agents, or employees ~n the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or lit~gation filed by anyone not a party to th~s Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE X INSURANCE During the performance of the Services under th~s Agreement, CONSULTANT shall maintain the following insurance, w~th an insurance company licensed to do business in the state of Texas by the State Insurance CommIssion or any successor agency, that has a rating with Best Rate Carriers of at least an "A-" or above A Comprehensive General Llab~llty Insurance with bodily ~n]ury l~mits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage llmits of not less than $100,000 for each occurrence and not leaa than $100,000 in the aggregate B Automobile Llabllity Insurance with bodily ln]ury lim~ts of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage l~mlts for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance w~th statutory requirements and Employers' L1ablllty Insurance with limits of not less than $100,000 for each accldent D Professional Liabillty Insurance w~th l~m~ts of not less than $1,000,000 annual aggregate E. The CONSULTANT shall furnish ~nsurance certlflcates or insurance policies at the CITY's request to evidence such coverages The insurance policies shall name the CITY as an additional insured on all such policies where possible, and shall contain a provision that such lnsurance shall not be canceled or modified without 30 days prior written notice to CITY and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage to CITY ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under th~s Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution arising out of or relating to, this agreement involving one party's d~sagreement may include the other party to the disagreement wlthout the other's approval ARTICLE XII TERNINATION OF AGREEMENT A Notwithstanding any other provlslon of th~a Agreement, e~ther party may terminate by giving thirty (30) days advance written notice to the other party. B This Agreement may be terminated ~n whole or ~n part in the event of either party substantially failing to fulfill ~ts obligations under this Agreement No such termination wlll be affected unless the other party ~s g~ven (1) written notlce (delivered by certified mall, return receipt requested) of · ntent to termlnate and setting forth the reasons specifying the nonperformance, and not less than 30 calendar days to cure the failure, and (2) an opportunity for consultation w~th the termlnatlng party prior to termination C If the Agreement is terminated prior to completion of the ser- vices to be provided hereunder, CONSULTANT shall 1mmedlately cease all services and shall render a final bill for services to the CITY within 30 days after the date of termination The CITY shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination in ac- cordance with Article IV, Compensation Should the CITY sub- sequently contract with a new CONSULTANT for the continuation of services on the Project, CONSULTANT shall cooperate in providing information The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the CITY on or before the date of termination but may maintain copies of such documents for its use ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the CITY shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the CITY for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents and consultants NOTICES All notices, communications, and reports required or permitted under thisAgreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail at the address shown below, certified mall, return receipt requested unless otherwise specified herein Mailed notices shall be deemed Communicated as of three days mailing To CONSULTANT To CITY ADS Environmental Services, Inc City of Denton Attn Gary Wood Attn Gerald P Cosgrove, P E 10715 Plano Rd , Suite 200 901-A Texas Street Dallas, Texas 75238-5332 Denton, Texas 76201 Ail notices shall be deemed effective upon receipt by the party to whom such notice is g~ven or within three days mailing ARTICLE XV ENTIRE AGREEMENT This Agreement consisting of ten (10) pages and seven (7) Attachments (Attachments A, B, B 1, B 2, B 3, B 4 and C) consisting of twelve (12) pages constitutes the complete and final expression of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, dlSCUSSlOns, communications and agreements which may have been made in connection with the subject matter hereof SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be ~nvalld or unenforceable, it shall be considered severable from the remainder of this Agreement shall not cause the remainder to be Invalid or unenforceable In such event, the party shall reform th~s Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provlsion ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereafter be amended DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. ARTICLE XIX PERSONNEL A The CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the C~ty of denton, Texas CONSULTANT shall promptly inform the CITY of any conflict of ~nterest or potential conflict of interest that may ar~se during the term of th~s Agreement B All services required hereunder will be performed by the CONSULTANT or under 1ts supervision Ail personnel engaged ~n work shall be qualified and shall be authorized and permltted under state and local laws to perform such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any ~nterest in this Agreement and shall not transfer any interest ~n this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the CITY MODIFICATION NO waiver or modification of thisAgreement or of any covenant, condition, limitation herein contained shall be valid unless 1n Writing and duly executed by the party to be charged therewith and no evidence of any waiver or modification shall be offered or recelved in evldence in any proceeding arising between the parties hereto out of or affecting th~s Agreement, or the rlghts or obligations of the parties hereunder, and unless such waiver or modification is in writing, duly executed, and, the parties further agree that the provisions of this section w~ll not be waived unless as herein set forth. ARTICLE XXII MISCELLANEOUS A The followxng Attachments are attached to and made a part of this Agreement Attachment "A" Scope of Work (Incl Exhiblt 1) Attachment "B" Cost Schedule Attachment "B 1" Schedule For Hourly Rates For Engineering Fees Attachment "B.2" Project Administrative/Presentations - Cost Breakdowns Attachment "B 3" Source Defect Analysis - Cost Breakdowns Attachment "B 4" Final Report-Cost Breakdowns Attachment "C" City's Responsibilities B CONSULTANT agrees that CITY shall, until the expiration of three (3) years after the final payment under this Ac3reement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that CITY shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space ~n order to conduct audits in compliance with this section CITY shall give CONSULTANT reasonable advance notice of intended audits C Venue of any suxt or cause of action under th~sAgreement shall lie exclusively in Denton County, Texas ThlsAgreement shall be governed by and construed ~n accordance with the laws of the State of Texas D For the purpose of this Agreement, the key persons who will perform most of this work hereunder shall be Thomas Harris, P E , Harold R~chmond and Dan Ryan However, nothing here~n shall limit CONSULTANT from using other quallf~ed and competent members of their firm to perform the services required here~n E CONSULTANT shall commence, carry on, and complete any and all pro3ects with all applicable dispatch, an a sound, economical, efficient manner, and, in accordance with the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work ~nvolved is properly coordinated w~th related work being carried on by the CITY F The CITY shall asslst the CONSULTANT by placing at the CONSULTANT's dxsposal all available information pertinent to the project, ~nclud~ng previous reports, any other data relative to the project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform services under this Agreement G The CITY shall furnish, as required by the work, and not at the expense of CONSULTANT, the items spec~flcally set out in Attachment "C", "City's Responsibilities", which is attached hereto, and incorporated as ~f written word for word herein The captions of this Agreement are for informational purposes only and shall not 1n any way affect the substantive terms or conditions of this Agreement IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and C~NSULTANT has execute~s Agreement ~through 1ts duly authorized partners on this the ~ day of ~=~'-f~ , 1997 "CITY" CITY OF DENTON, TEXAS By ~ Ted Benavides, City Manager ATTBST JBNNIPER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L P~ITY ATTOPd~EY Profsssional services A~reemen= - Page 9 "CONSULTANT" ADS ENVIRONMENTAL SERVICES, INC ATTEST ADS ENVIR[3N~ENTAL Fax 1-21~-$45-29,~g Feb 6 '97 iO 19 P 03 ATTACHMENT A SCOPE OF WORK CITY OF DENTON - BASINS PH AND PJ A. Mobilization .nd Project Adminl.tmbon Upon receipt of a Nul~,~ to P~, ~8 Mil ~u~ p~ed t~ m~d a~nd a ~1 pm~ kl~ m~ ~ ~e CI~ ~ ~ng ~11 ~bl~h ~e B~ of ~munl~on a~ ~e mp~ ~a~l~ h~ ~n aa ~ mla~ tn ~e ~nent proj~ ;~ Pmllmma~ i~n o~1~ ~y In~ude, b~ n~ ~ I~R~ ~, m~ of pmv~ ~d~, ~n s~ ma~, and hls~ ~r u;~e a~ ~e~ ~11 ~ m~ to pm~e a ~r undem~ndl~ ~r ml~ ~ d~ ~1 qu~ end mn~ma ~r ~d~ ~ PUB or ~ ~un~ ~1 ~ g~l by ~8 B. ~e OmUfld ~nna~mn~ and ~p U~ ~b d~ ~1 ~p~ ~mund ~ d~m to ~ ~ Ou~no ~ m~ ~m an~ Fm~ ~ ~1 ~ ~ve gmu~ ~ual ~u~, ~on p~b~. ~ ~ ~ ~e ~ ~e ~ulluwlng da~ to be ~M~ ~11 include, b~ not ~ IIm~ Len~ b~n manho~ - Ide~lnn of ~ m~nhole Ide~on ~ ~vemd or unlo~ manhol~ Iden~n d~ible aour~a of e~nco~ flow No~flon ~ unusual mndR~one ~at may mqu~m ~mm~la~ Confi~abon ~ flow d~on a ~D,~LI. AS~ON ~ K~b ~ V~NTPHp~ DOC 1 Febn~ary 6, 1007 ADS ENVIRONMENTAL Fax 1-21~-$~3-2~4g Feb 6 '97 10 20 P 04 Where dlscrepen=es ere enoounterod bctween the field and e~slmg maps the field blue line maps w~ll be updated to refloct the system geomet~/ Any Ilne'~ observed In the field, but not shown on the map will be traced and presented on the IInal map drawings The result of the abovo ground ~nspe~on will be an updated ~nvento~y of that porbon of tho colld~on system reopened, documentation uf obeen/ed defec~ and blue line map update C. Internal Manhole Inspections This data will supply background ba~e date to be u~d dunng the collation sy~em analysis Internal In~r.l~t~ons of 100% of sll sanrtary aocos~ etrtlotures, appro~mately 800, will be conducted PIPFCAMTM will be utilized to provide televised m~pcotmn of lbs ecces~ structures In the event that toisvmed inspeotion m not possible, the as=ess otmotura will be entered and In~ed Should e conflnod epaco enb'y be nec__~__ry, tndus{~y standard OSHA, NIOSH, OSDA and NA88CO confined space ent~/ followed to on.ute safe entry and agres~ Of all a~,.'ess stru~ures In the event of confiiobng requirements, 081 IA slanclards wdl prevail Vlolallon~ of tbe~e procedura~ w~ll eabjeot ADS to · §mt ~ warning by ~ CITY and Ix~mble termlnatmn of the conlraot for any viol~ons Ih~eaftor All manhole comlx~¢~ (I.e, cover, frame, frame ~eal. chimney, corbel, w~ll, ate) w~ll be tnepecled end recx~rded on ~tandard field ~r~ tomm Pipe dlametor meesuramente will be rounded to the neara~ IndLm~y ~tendmd pipe dmmeter (L.e., e meesuremenr, of 7.75" will be recorded es ~ a") I he rlmaoanvert meimuremento, In tonths o1' rust, and general orlentallnn for all celln~.-'llng lirles w#l be roco~ded Phutegraphk~ Images will be captured Of tl~ general .u~roundmga of each manhole and The fnllowing date will be recorded on computer fo~ms for each manhole Inspected · Manhole ~den~ (maintenance numbers) · Constm~on matorlels and =ondit,ons of covers, nngs, walls, aprons, atc · Manhole depth and epemng s~ze · Numbor and raze of holes in manhole · Idon~oabon of infiltration sources · Evidence of leaks and · Level of high water mark .~ the manhole Type and depth old=bus · ~pe~al problems and conditions such ~$ ~nflow, overflows, bypasses, manhol=~ Io<.'ated In natural pondlng ames, etc · Size, typu und depth o1' pips · rv~dence of root Inbu~ O~AU.,&=~Om'RACT~OEI, n'pHpJDOC 2 ~ebma~6 1997 ADS ENVIRON~4ENTAL Fax 1-214-S45-2~4~ Feb 6 97 10 20 P OS · Cond~lon of pipe connection at manhole (i e, dropped Joints, cracks or other obvious defects) · Dishes (pans) ,nstalled · Adjustable msta{ grade nnge Visual mspedlons wdl be conduoied on all incoming and outgoing p~pee of the access structures Inspeoted This Inspe~on w~ll also include prlvatu ~,efvlce laterals that enter ~nto the acoone etruoiure Photographic images will be ~aptured of line segments from ins,:le tho eooeaa structure, showing cracked pl~ ulTset joints greater than 1" partmlly or fully collapsed p~pe, or obstructJals audi aa roots, clabrls, or grease Uata w~ll be recorded on standard reid ~nsl)e~on forms A minimum of 20 minutes will be ~pant m locating structures In order for tho eooees mspec'dons to be counted for payment. A list of "could-not-looate" or "lneocoaaibla" aoc3e~ structure~ will be submitted to the CITY OnCQ the CITY hea located and provided acc~ to the~a. ~tructures, ADS will complete all necoeaan/~napeclJona at no additional coat p~tor to the completion of field act]vlaes For ettuotuma located and acce~ provided after completion of field ~erv~, a remoblllzot~on charge will be ea~lased All new acoe~ structures located will be properly ident~ed on sewer mal~ and provided to the CI IY Dunng all pham of thla pro~e¢~ traf~ control prooeduraa Mil be used ea required for public eafety Troffie dle~Ul~On w~ll bo kept to a mlmmum D. Smoke Testing This porUoll of the ~ Inv~at~on will Idont~y tho~ imcttone of the cotloo~n system which Ilave attueluml defee~ and experience mnflow dudng periods of rainfall ADS will colldu~ smoke t~tino m I:lmdns PH end PJ which consists of approximately 300,000 linear feet (I f ) Teatang will be aecomplmhed by a two pemon orew ualn9 a single 4,000 OIWl blower a~ eon~eeut~a three, minute non-toxic smoke bombs. Smoke teaang will be I~mited to not more than four (4) line segment~ or ~00 linear feet, whlohever Is Imm, per setup except where accea~ dloiatoa different setup pmr.,edurea AD8 sta.dard field forms Will be ~llzed to record all I/I defect data A minimum o1' &we (2) meaaurement~ to permanent atutaonan/obJeCts wdl be recorded and akelched for each I/I defect on private propon'y For mainline defects, meaauremeNa will be made from the I]pstream manhole to the defeot D~I~I photograph~ will be captured of each I/I clsfeot All smoke problems w~ll be quantified by gwmg consideration to the Su~Toundlng area contnb~ng to the problem, and U~= al4:e and density of smoke enr~unterecl ADS wdl keep thu CITY reformed during all smoke testing pm~dures and wdl not~y the re~identa by dlstrfbut~nq door ha[,gem betweel~ Z4 and 72 hm]m prior to commenmng (3 ~ONTRACI~DENTI~P.I DOC 3 FebrLJ~ry 6 '1997 ADS ENVIRONMENTAL Fax 1-21~-$~$-29~9 Feb 6 'q? 10 21 P 06 · e smoke testing actfv~es tn each area Addeonally, ADS will notify by fax, the local #re department and CITY ~tsff each day prior to commcno~ng the tests AD~/CITY will Jointly respond to all telephone oalla by building owner~ or occupants during all active phes, es of smoke testing AD,q/CITY vail jointly dooument all follow-up meebngs wliJl propmty ownem or occupants who reported entrance of smoke ~nto their property Any missing clean-out caps w~ll be replaced during the smoke testing eot~vity Clean-out caps w~ll be provided by the CITY pnor to Initiating smoke testing acttv~bes Location of missing and replaced clean-out caps will ~ documentecl on the field forms E. 8ouree Defect Analysis Each defect ~ent~ed dunng the field testing will be quant~ied by faking into consldem~on ttm type of dofeot and thbut-ry ama All defeda obsezved and reeo~ded dunn~the geld work phase of the projeot w]l be accumulated and ez~red Into the PIPE (Phymcel Inventory Polnl~oume I-valuabon) ~ltw'.,m Eadt defect Will ti'mn I~ p~odl~zed based on ~ repair co~t and the pote,llml quantity of I/! removed All defec~ end physk:ei dale ;ollacted during the fial~ In~pe~ p~a~e will be inventoned, analya=d, and prlorfiized Various output n~aorts Inoiude · mammer/of ell ~nl~rOVmltenl .mlhode and ocets The analysis Invnlves t~e following actlvibel 1 Ranordlng the m~gnltube (smv~my) et ea~'n ~efect Identical 2, Devel~lng an eetln~ east to rehabilitate each defeat 3 Gompsrlng the m~gnat~le of the defect vs the eoet of relmb~blatlon A mhabllltmlon me, trod m~l eettmetsd co~t for repair for each defeat wdl be Ident~ad Fach defeat vail receive either a patentlal I/I estimate of tho magnetic of the defect or ~t vail be Identified as · stn.,eluml defeat whloh may not centrlbute I/I but will affect the mtng~ty of the system The final report w~ll prlorttlze the I/I related defe~l~ and f struotuml defeats In order to develop an effeatwe mhabllltabon plan F Engineering An~lysle/FIn-I Report I-oiIowing the completion of all field and engm=cnng a~vlttes, throe (3) cop~es of a dluft report will be presented Th~e report well present a summary of all field and ofllce acl~vrbe~, results of analyses, and recommendations A priority ranking of each clefect will be presented along w~h the rocemmanded method ur mhab;l~atlon and estlmatM rehab;l~tlon cost Each defeat will be quant~led and e Iluw balance undertaRen All supporting data Inoludmg manhole m,.peobon anti ernuku (uMIng records Will De presented Rehab~htation summary sheets describing, by priority, ~he location and O '~'~,LAO~OONTRAOT~DENTp~p,~ OO~ 4 PeDruary 6 1~7 ADS ENVIRDNMENTAL Fax 1-214-$~$-2B4~ Feb 6 '97 10 2~ P 07 description of each c~te,0o~y of mhmbllltmben work will be ref~renoed back to the field d0cumenlatlnn Wrltmn ~mments wdl be Incorporated in the Fma] Report ,,nd twenty (20) ~opmes delnmred Three (3) copies of the ~upportlng appendlco~ wdl also be delrvered Flnel report deliverables will include , Colle~on sy~3m Inventor/ · Updotod fiokl mape of'the collec~on system Prlof~ b~]~i~on/Inflow redu~,hu, plan and a~tlm~ad co~t Pr~=t databmm 8uplx~U~g field do;umentat]on I~r,x~mmendatlons and cono;usl~rm Addlti=n.I Special 8ervir, e~ .~,~m;mndmlons for any dlagncmdc t~lno of the c~dlec~m ~/~em will be providod may Inolude T V Ir~.~.mm, ~ ~o~Uen, dye ~ng, eto. Inlkxmtfo~ where defecte ere Ic,~ih,cl on prlv~e I~tend~, a defect ~ letter and _l~np ~pprovecl by the CITY will be forty.tied to the roeident~ notifying them of the meil / return reaeil:4 reque~cl Oeo ;opy of the Iotior ~nd m~p will be ~ent to lira CITY one ~opy retained for AD8 fllee. No lettem will be sent mthout CITY eutho~.alion O',OAU~CON'mACT~;M'mHp,~ Do~ 5 Februa~ 6 1997 I~'ATER / WASTEWATER ENGINEERING -.. 1997 SMOKE TESTING PROGRAM PH & PI BASINS EXHIBIT 1 ATTACHMENT B COST SCHEDULE CITY OF DENTON - BASINS PH AND PJ , .... Descdptlo~ Otmnt~7 Un~ Cost T~t~l MOb.~aiion, Project, ~mln~, L S L S $9,063 -- P~n~do~ (A~ B 2~ A~e Ground R~ap U~ 380,~01 f ;0 ~a f ~1~,2~ Man~ In--on 8~ ~ch ~ ~,000 Sou~ ~ R~I ~ (~ e 4) L S L 8 $14,~ C~ I~n 3~ f ADS ENVIRDNMENTAL Fax 1-~1~-$~3-2~4~ Feb 6 '97 10 25 P 09 ATTACHMENT B.1 SCHEDULE FOR HOURLY RATES FOR ENGINEERING FEES* CITY OF DENTON - BASINS PH AND PJ Employee C~lte~ory Hourly ReM Supen~ng Prof--,-~-;onol $97 01 ~ ~ur ~n~ P~onal $82 76 ~ hour P~ ~n~r ~ 21 ~ ~ur D~ ~n~ ~ 17 ~ ~r C~I $~ 61 ~r hour NO~ t ~d~, mdudl~ ~b~ ~. MB e~l ~ pl~ 10% 2 H~ ~ ~ ~ a mulb~ ~3 13 (~n~ m (3 ~DA~NTRACT~DEN~I~Hp,i O~ ? FAhruapy $ 1997 FIDS ENUIRONm'~ENTRL Fax 1-21~)-3~L~-28~8 Feb 6 'g? 10 34 P 10 ATTACHMENT B 2 PROJECT ADMINISTRATION/PRESENTATIONS COST BREAKDOWNS CITY OF DENTON - BASIN8 PH AND PJ ! SALARY COSTS -~,'.~PLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL CO~T Senior P,*~','.~,,-,al $82,70 33 $2,731 08 ,.L_,_-~ .;___ r-~q,,~ ,.~,,,~w $66 21 41 ~2,714 61 ~e~"' $".17 1' "12,55 ~ 81 14 S484 54 8ub.Total $8,601 17 Note' Hourly rete~ are bar~l on a mu~pl~r of $13 (beneffi~ ~t 38, operetmg overhead at 2 76) Il. OTHER DIRECT ONAReES OATEOORY ~SNSE MARKUP IOl~ C~ Pi'~,~ ~ ~0 I 1 ~47 ~ ~r ~,~ $195 ~ 1 I ~14.~ S~b T~ gD~ ENVIRO~MDqT~ Fax 1-214-$45-2845 Feb 6 '97 10 24 P 11 ATrACHMENT B 3 SOURCE DEFECT ANALYSIS COST BREAKDOWNS CITY OF DENTON - BASINS PH AND PJ I. SALARY COSTS ...?_-.~_ .-.O~,_~_~EOORY liOURLY RAT~ TOTAL HOURS TOTAL COS, ~?T~. r ~;,~,.~l#ll ~ 76 42 $3.476.92 T~,,,:,;~; $54,17 210 SUb.Total I m $17.101.2~ II. OTHER DIRECT CHARGE~ CATEGORY EXPENSr MARKUP TOTAL COST Pr~ng $7~,00 1 1 .¥oklI $1,474.0~ (3)DALL~$~ON I NAbl ~N I PHPJ DOC ~1 Febmmy 6, 1007 ADS ENUIRONMENTAL Fax 1-21,4-$~-2548 Feb 6 'g? 10 25 P 12 ATTACHMENT 8.4 FINAL REPORT COST BREAKDOWNS CITY OF DENTON - BASINS PH AND PJ h SALARY COST8 '.~PLOY~E CATEGORY HOURI Y HA I ~- TOTAL HOUR; TOTAL COST 8 ~IP~,~ P~nal $97 81 21 $2,004.01 _S )nlor Pmfeaelonal ~82.75 ,34 $2,813 64 I $12,~7 73 No~ ~rJy ~ a~ ~ ~ a mu~pl~r ~ 3 13 ~n~ ~ 38, o~n9 ~d ~ 2.75) mm. OT~ DIRECT CHAROBS CATEGORY EX~id6E MARKUP TOTAL COST "Printing . $1505 00 1 1 $1,655,60 other ~,,-,~,um ~O.00 1 1 $716 O0 SUb. Total To~l 82.3?0 ~ -- $14,868 23 ADS ENUIRDhlMENT~q~ Fax 1-214-$4~-~4g Feb 6 '97 10 25 P 13 ATTACHMENT C CITY'S RESPONSIBILITIES CITY OF DENTON - BASIN8 PH AND PJ The CITY wmll fum~uh, as required by the work and not at the expense of ADS the following ~em$ 1. All mal~, drawings, reports, records, eudd;, annual repo~, end other data that am available in the ttlE~ of the CITY and whmh may be ueofu] mn th~ ~ Involvacl unctar thla ~nblat. ~ to I)Ubl(o and l~l~(m~ prol)~y v~ben mClUir~d In I)~l'c~i~noe of ~ fadlitb8 4 Nil, m~ng mom, or,*ucldodum upece for public: he~rlng~ and/or presentations, -.nd the aud,o ~qulp. m,,L and projection equ~)rmmt reqmrec~ for such he.ring8 or AJI¥ uleun-out 0eJD~ I0 be Irmmlled during the field Jnkoanfien vail bo pr0vKtad Prior l0 the eQmmanam~nt of the field mmpeelion Wemr needK for ekanq IJnes prior to intam,.i ? ¥ ,nspoobon (If required ) ? FaeJlffk~ for clumpm~ ms~nib mmovad from thc: oolleb-;~an system during field InspKlmn serv~ (If required ) 8 ~$lAtanc:e In any removal efforb of ~mems Iodg~l In p,p~ durln0 field mep~obon eerv~8 ('~ requ,red ) DOC 11 February 6, 1997