1997-180 ORDINANCE NO
AN OP. Or CE ACCEPTn G COMPETmVE Btm
THE PURCHASE OF MATE~ALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID~G
FOR THE~EXPE~I~ OF F~DS T~FOR, AND PROVID~G FOR AN EFFECTIVE
DATE
~AS, ~e C~ has sohc~ted, recmved ~d tabulated compet~tlve Nds for ~e p~chase
of necess~ maten~s, eqmpment, supphes or se~mes ~n accord~ce w~ ~e proced~es qf STATE
law ~d City ordinates, ~d
WHE~AS, the C~ty M~ager or a designated employee has rewewed ~d reco~ended
tMt ~e hereto descnb~ bids ~e ~e lowest responsible bids for ~e materials, equipment, supphes
or se~ces as shorn m ~e "Bid Proposals" subml~ed ~erefore, ~d
~E~AS, ~e Cl~ Co~cfl ~ provided m ~e Cl~ Budget for ~e appropriation or.ds
to be used for ~e p~ch~e of~e maten~s, eqmpment, supphes or se~tces approved ~d accepted
herein, NOW, THE~FO~,
THE CO~CIL OF THE CITY OF DENTON HEREBY O~AINS
SECTION I That ~e nmbered ttems m ~e following nmbered bids for materials,
eqmpment, supphes, or se~mes, shorn m ~e "B~d Proposes" a~ched hereto, ~e hereby accepted
~d approved as being ~e lowest responsible bids for such ~tems
BID ITEM
N~ NO ~ENDOR
20~0 ALL EMPI~ INDE~ITY INSU~NCE COMPANY $31,994 00 / YR
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to,purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contmned m the Bid Invitations, B~d
Proposals, and related documents
SF..CIION2II That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance v~th the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this /.o/~ day of ~- ,
1
997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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DATE JULY 1, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2050 - PUBLIC OFFICIALS AND EMPLOYEES LIABILITY INSURANCE
...... ,__, ....... : We recommend Bid # 2050 Public Officials and Employees Llablhty Insurance
be awarded to the lowest bidder, Empire Indemnity Insurance Company, with an option to renew for two
additional one, year terms, ~n the amount of $31,994 00/yr
SUMMARY: This bid is for the purchase of Public Officials and Employees Liability Insurance The
policy ~s for $1,000,000 coverage with a $25,000 deductible Coverage includes
* The Public Entity
* Elected & Appointed Officials
* Members of the Board, Commission et al
* Employees of the Public Entity
* Estates, Heirs, Legal Representatives
* Volunteers for the Entity
The lesser price offered by Calvert Insurance Company failed to include choice of Counsel or Employment
Practices coverage
pROGRAMS1. DEPARTMENTS OR GROUPS Ai~i*ECTED~ All public officials, employees and
volunteers fob ihe City of Denton
FIgCAL IMPACT: The policy premiums will be prod from risk retention funds
Attachments Tabulation Sheet
Memorandum from Max Blackburn, Rask Manager
Respectfully submitted
K at hy. LDuB~4j~e -
Executive IJirector of Finance
Approved
Name Tom~M
T~tle Purchasing Agent
8 8 8 AGENDA
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BID # 2050
ID NAME PUBLIC OFFICIAL AND NATIONAL TML EMPIRE CALVERT WM
EMPLOYEES LIABILITY INSURANCE UNION INDENITY INSURANCE RIGG
OATE ZONE 10, IgO* FIR CO
/
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CITY OF DENTON, TEXAS MUN/CIPAL BU/LDING, 215 E McK/NNEYt DENTONt TX 76201
(940) 349 8200 DFW METRO (972) 434 252,~
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Councd
FROM Ted Benawdes, C~ty Manager
DATE June 13, 1997 /
SUBJECT PURCHASE OF PUBLIC OFFICIALS AND EMPLOYEES LIABILITY
INSURANCE (Bid #2050)
RECOMIV~_~DATION That the C~ty Manager be authonzed to award an ~nsurance
contract to Empire Indemmty Insurance Company for Pubhc Ofhc~als and Employees
L~ab~hty Insurance w~th an option to renew for two additional years Pohcy
~nciude Employment Related Practices and Choice of Counsel Endorsements as
outhned ~n the b~d spec~hcatmns
SUMMARY Due to the contmmng "soft" insurance market, multi-year contract, and
the C~ty's claims h~story, the 1997-98 premium has been reduced by $13,541 to
$31,994. A summary of quotes ~s hsted below
Company Coveraae Deductible Premium
National Umon F~re $1,000,000 $25,000 $41,101
Texas Mumc~pal League 91,000,000 $25,000 $78,837
Calvert Ins Company $1,000,000 $25,000 $30,000
(w/o Chome of Counsel
or Employment Practices)
Empire Indemmty Ins $1,000,000 $25,000 $31,994
Calvert Insurance faded to meet the m~mmum b~d spec~hcat~ons and ~s therefore
ehm~nated from cons~deratmn Empire Indemmty ~s the lowest, responsible b~dder and
prowdes this type of insurance to many pubhc ent~tms m the metroplex
"Dedtcated to Quahiy Servtce"
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To Mayor and Members of the C~ty Councd
Subject Purchase of Pubhc Offlcmls and Employees L~ab~hty Insurance (B~d #2050)
Page 2
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED All pubhc officials, C~ty
employees, and volunteers for the C~ty wdl be covered under th~s pohcy
~ Premiums wdl be pa~d from the Rink Retentmn fund
Respectfully submitted
Ted Benav~des
C~ty Manager
Prepared by
Max Blaokb~rn
Rink Manager
Approved by
Kath"V-DQ~e
Executive D~rector of Ftnance
MB sf
AFF0073E
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