1997-181 OR INANCENO V
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCa SE OF MATmALS, mUIPmNT, SUPPLIES OR S .RVICES, PROVIDrNO
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services m accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein descrthed bids are the lowest rasponsible bids for the materials, equipment, supplies
or services as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIiO]5!~ That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such Items
BID ITEM
IflSMBER NO V F. NDDR AMI~UNT
2058 1,2 GENERAL ELECTRIC EXHIBIT A
2058 3 PREFERRED SALES EXHIBIT A
2058 4 TECHLINE EXHIBIT A
~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SEGTiOHJlI That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authonzed to execute the written contract which shall be attached hereto, provided that the written
contract IS in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained m the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and m accordance w~th the approved bids or pursuant to a written eonu'act made pursuant thereto as
authorized herein
SECTION V That th~s ordinance shall become effective mamedlately upon its passage and
approval
PASSED AND APPROVED tbas [ ~ day of _~ ,
1
997
JA~C~TMILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPRUVED AS TO LEOAL FORM.
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
BID # 2058
BID NAME DISTRIBUTION TRANSFORMERS GE PRKFERRED TECHLINE
SALES
OPEN DATE JUNE 3, 1997
I~XHIBIT .k
# , QTY i DESCRIPTION VENDOR i VENDOR VENDOR
I 2 300EVA 120/208 $$,250 00
2 I $00KVA 120/208 $6,410 00
3 2 ~00KVA 277/480 $6,629 00
4 I DELTA 120/240 $5,332 98
DATE JULY 1, 1997
CITV COUNCIL REPORT
TO Mayor and Members of the C~ty Courted
FROM Kathy DuBose, Executive D~rector of Finance
SUBJECT BID # 2058 - DISTRIBUTION TRANSFORMERS
RECOMMENBATION. We recommend thts b~d be awarded to the low evaluated bidder for each items as
hsted below
LTF_,M OTY [)ESCRIPTION ~ ~
1 2 EA 300 KVA 120/208 General Electric $5,250 00
2 1 EA 500 KVA 120/208 General Electric $6,410 00
3 2 EA 500 KVA 277/480 Preferred Sales $6,629 00
4 1 EA 300 KVA DELTA Techhne $5,332 98
For a total expenditure of $35,501 00
SUMMARY. Th~s bM is for the purchase ofd~stnbut~on transformers to be used as replacements and for new
installations m various areas of Denton The low b~dder ~s determined by using the load loss figures to find the
lowest operating and purchase cost of the estimated hfe of the transformer
Bids were marled to twenty-two vendors with responses received from seven vendors
pROGRAMS. DEPARTMF~NTS OR GROUPS AF~ Electric Distribution, Electric Utllmes, and
Electric Customers of the C~ty of Denton
~iS~agJ~AG~ Budgeted funds for 96/97 for transformer purchases, account # 610-103-1031-9222
Attachments Tabulation Sheet
B~d Evaluauon from Don McLaughhn, Sr Engineer
Respectfully submitted
Katl~yc~B._q~e
Executive Director of Finance
Prepared by,
Name Defiise Harpool
Title Semor Buyer
Approved
Name TomD Shaw, CPM
Title Purchasing Agent
895 AG F-/~DA
Locations
Two 300 KVA 120/208 volt pad mounted transformer
D I S D Techmcal Center
Denton Bible the Learning Center
One 500 KVA 120/208 volt pad mounted transformer
Calhoun Mtddle School Mare Butld~ng 1997
· Two 500 KVA 277/480 volt pad mounted transformer
Calhoun M~ddle School Mare Building 1997
Maintenance and Operation
· One 300 KVA 120/240 volt delta pad mounted transformer
OH to UG Conversmn Down Town V
Deacrlptlon Quantity Unit Coat Cost
300 KVA 120/208 2 5250 10500
Padrn0unt
500 KVA 120/208 1 $410 6410
PadmOunt
500 K~/A 277/480 2 6629 13258
PadmOunt
300 KVA 120/240 I 5332 98 5332 98
Padmbunt delta
Total Cost $35,501
Donald L McLaughhn
Attachments
I ExhIbit I Loss / Cost Evaluanon
6
Bid Evaluation
Btd Number 2058
Descrtptton 99900016 TRANX 3PH UG 300KVA 120/208
Quanttty 2 Load Factor o 38
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
GE / GE 680 1720 $5 250 O0 84 $28 856 56
Preferred / Pa~Jwels 474 2294 $5 261 00 84 $28 994 72
Techllne / Howard 505 2394 $5 279 55 98 $29 632 33
KBS / Cooper 536 2111 $5,557 00 133 $29 932 38
WESCO / ASS 470 2348 $5 578 00 84 $30 203 82
Temple / GE 145 2603 $6 466 00 90 $31 304 73
San Angelo / San Angelo 623 2400 $6 004 00 90 $33 053 14
Descr,ptton 99900017 TRANX 3PH UG 500KVA 120/208 ,
~uantt~ 1 Load Factor o 38
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
GE ! GE 740 3760 $6 410 00 84 $39 736 24
Preferrd ! Pauwels 645 3783 $6 806 00 84 $40 356 00
Techllne / Howard 765 4008 $6 538 20 98 $41 163 07
WESCO ! ABB 894 3261 $701600 84 $41 48774
KBS ! Cooper 861 3377 $7 075 00 133 $41 779 47
Temple ! GE 189 5153 $7 528 00 90 $43 334 61
San Angelo ! San Angelo 1108 5300 $7 856 00 90 $52 565 78
Page 1 of 2
~londa), June 09, 1997 7
Descnptton 99900022 TRANXS 3PH UG 500KVA 277/480
I~uanttty 2 Load Factor 0 38
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
Preferred / Pauwels 648 3337 $6 629 O0 84 $38 370 63
GE / GE 700 3714 $6 25000 84 $38 716 52
WESCO / ABB 876 3256 $6 296 00 84 $38 888 33
Techhne / Howard 770 3717 $6 237 30 98 $39 266 33
KBS / Cooper 812 2820 $7 122 00 133 $39 766 52
Temple / GE 184 4774 $7 936 00 90 $43 472 02
San Angelo / San Angelo 1108 5300 $7 506 00 90 $51 382 78
Descrtptton 99900047 TRANXS , 3PH DELTA 120/240 300 KVA
~uantt~ 1 Load Factor o 30
Vendor / Mfg NL WL Cost Dehvery Evaluated Cost
Techllne / Howard 509 2361 $5 332 98 126 $29 741 76
San Angelo / San Angelo 623 2400 $6 288 00 90 $34 043 06
KBS / Cooper 1030 3124 $6 720 00 133 $41 186 64
Monday, June 09, 1997 Page 2 of 2
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