1997-187 ORDINANCE NO q ~--/~'2
AN ORDINANCE APPROVING A CERTIFICATION AGREEMENT BETWEEN THE CITY
OF DENTON AND THE TEXAS WORKFORCE COMMISSION, TO PROVIDE FUNDING
FOR SUPPORT AND PROVISION OF CHILD CARE TO ELIGIBLE CLIENTS, AUTHOR-
IZING THE MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDI-
TURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City desires to provide funding under an agreement w~th the Texas
Workforee Commmmon ("TWC") to support child care eligibility under Title VI of the Personal
Responmbfllty and Work Opportumty Reeonmhatlon Act of 1996 (the "Act") and provide such
social and/or other services for the benefit of eligible individuals through the Denton City-
County Day School, Ine and the Fred Moore Day Nursery School, Inc from September l, 1996
to August 31, 1997, and
WHEREAS, by entering into an agreement with TWC subsequent to Title VI of the Act
to accept and expend funds for the purpose of providing these social and other services for cbald
care, additional reimbursements may be provided pursuant to the attached Certification Agree-
ment with TWC contract number UCN #0353923 ("Agreement") which will enable the two or-
ganizations to provide better quality services, and
WHEREAS, the Agreement with TWC wall provide the opportunity to obtam funding of
approximately $200,000, the federal share being $126,620 and the local matching share $73,380,
and the City Council deems it in the public interest to enter into this Agreement, NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
~ That the City Council hereby approves the Agreement attached hereto be-
tween the City of Denton and the TWC, to provide funding for child care services as described
above, and authorizes the Mayor, or m his absence, the Mayor Pro Tem, to execute said Agree-
ment or any other documents necessary to the Agreement or the program
~ That the City Council authorizes the expenditure of funds in the manner as
specified in the Agreement
~ That this ordinance shall become effective immediately upon its passage
and approval
APPROVED this the · ~' day of ~_~, 1997
PASSED
AND
SAC~
ATTEST'
JENNIFER WALTERS, CITY SECRETARY
APPI0ZJVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
E \DOCS\ORD\TWC AGREEMENT
Page 2
STATE OF TEXAS
COUNTY OF TRAVIS
CERTIFICATION AGREEMENT
BETWEEN
TEXAS WORKFORCE COMMISSION
CITY OF _DENTON
UCN#. 0353923
The TEXAS WORKFORCE COMMISSION, herein referred to as TWC, and CITY OF
DENTON, hereinafter referred to as the Certifier, do hereby make and enter into this contract
which constitutes the entire agreement
I CONTRACT AUTHORITY
TWC is the lead agency m Texas for the adnumstratlon of child care funds available under
Tffie VI of the Personal Responsibility and Work Opportumty Reconciliation Act of 1996
(PRWORA) TWC has msufficlem appropriations of state funds necessary to fully utilize
the federal child care funds available under the PRWORA The state's matching share for
costs of child care semces is 36 69 percent EntiUes may contribute the state's share m
matclung federal child care funds by expenditure certification
2 The Certifier agrees
a To certify expenditures of approyamately $200,000 O0
I, ,I, TOT
$126,620 00 $ 73,380 00 $ 200,000 00
for support and provision of child care to eligible clients which occurred dunng the
period from September 1, 1996 through Au_~ntst 31, 1997
b To make its certification of expenditures to TWC within the time frames specified
by TWC
c To keep, and make available to TWC upon request, records adequate to show that
the total amount expended for services to eligible clients is equivalent to reported
certified expenditures and that the non-federal share qualifies as the non-federal
matching share Smd records shall be retained for three years and 90 days at, er the
termination of the certification
d That the only chdd care serwces covered under flus agreement are those provided
m accordance w~th all applicable local, state and federal laws and regulations
e To prowde TWC with certification information detailing expenditures for care and
support in the format and witlun the time frames prescribed by TWC
f To proxade TWC with data needed for federal reporting purposes upon request
3 TWC agrees to
a Inform the Certifier of the time frames and procedures for certification of
expenditures during the funding period
b Pay the Certifier the applicable federal matching share of the amount certified as
total expenditures for support and provision of child care to eligible clients
c Prepare all reports to the federal government on expenditures and services m order
to obtam federal matching funds
4 TWC and the Certifier mutually agree as follows
a Mutually agreed upon local operating plans and procedures will be used to
implement and carry out the terms and intent oftbas agreement relating to the time
period for the certification
b Ttus agreement may be amended by the mutual agreement of both parties at any
time
c Ttus agreement is contingent upon the availability of local, state, and federal funds
If funds are unavailable or reduced, written notice will be given by either party of
termanation, payment suspension, or funding reduction
d That if federal, state or local laws or other requirements are amended or judicially
interpreted so as to render continued fulfillment of this contract, on the part of
either party, substantially unreasonable or impossible and if the parties should be
unable to agree upon any amendment which would therefore be needed to enable
the substantial continuation of the services contemplated herein, the parties shall be
discharged from any further obligations created under the terms of tbas contract,
except for the eqmtable settlement of the respective accrued interests or
obligations ~ncurred up to the date of termination
2
e This agreement may be tenmnated by either party, for any reason, upon written
notification to the other party at least 90 days m advance of such termination
Nothing m this paragraph shall be construed to prohibit immediate cancellation
pursuant to items (c) and (d) above
5 SIGNATURES
The mgnatones below certify that they are authonzed to bind their respective
organizations ,n the manner desenbed above
TEXAS WORKFORCE COMMISSION CITY OF DENTON
(Signature) (Sl~
H~Z~I Bavlor Jack M~ller
(Name) (Name)
Director, of Welfare to Work/Special
S~rVICeS Inte~atlon Mayor
(Title) (Title)
ATTEST
JENNIFER WALTERS, CITY SECRETARY
HERBERT L. PROUTY, CITY ATTORNEY
LOCAL OPERATING PLAN
1997
I TYPE OF CONTRACT:
Certification contract
H. INFORMATION ABOUT CONTRACTOR:
Name of Contractor City of Denton
Contact Person Demck Collins
Title Human Services Coordinator
Address 100 W Oak Street, State 208
Demon, Texas 76201
Phone # 817-838-7235
Fax # 817-838-2445
m. OPERATING PROVISIONS:
1 Referral of chents
Chents to be funded under tlus program can be self referred or referred by anyone
w~thm the commumty
2 Ehg~bdlty
The Contractor w~ll determane ehg~b~hty usang the most current income ehg~bd~ty
code card Speafic criteria apphcable to tills agreement are
a Chents must be chaldren who lave w~th~n the C~ty of Denton, m need of
care, and are receawng servtces at any of the following
* Denton C~ty County Day School
* Fred Moore Day Nursery, Inc
* A_~er School Actton Sate Program
* Demon Independent School Dastnct - Teen Parent Program
(Cbaldren not being prod for by the CCMS or DISD PEP funds)
* MLK I/rings K~ds Summer Day Kamp
* Owsley Summer Playground Program
b Chddren must meet all other ehgabthty requarements for PRWORA
funding
c An acknowledgement oftlme-hrmted funding will be included in the
paperwork that parents sign dunng the intake process
3 Delivery of Child Care
Child Care will be provided at the above sites or at sites previously approved
by the City of Denton
4 Parent Fees
Parent fees will be assessed in accordance w~th standard TWC policies In
general, a family w~th one child in care will have a parent fee of 9% of the gross
monthly income, while a fanuly with two or more children in care will have a
parent fee of 11% of the gross monthly income
5 Attendance
Each entity wll mmntam documentation of each child's attendance in day care
This information will be proxaded to the City of Denton on a monthly basis by the
child care providers Standard TWC attendance policies will apply to children
served under this agreement
6 Funds Management
a Payment for child care provided to these children will be made by
the City of Denton
b Reimbursement of the Federal share (63 31%) of the amount spent by
the City of Denton for child care will be managed by the TWC contract
manager
c Prior to billing, all sites will be licensed by either the Child Care
Licensing Division of the Department of Protective and Regulatory
Services or the Health Department, whichever is applicable
d Child care providers will bill the City of Denton each month for child
care provided to eligible children using Form 2016
e The City of Denton will pay the providers for all eligible child care
f On a regular basis, the City of Denton will review the form 2016% for
accuracy, complete and attach a form 4116 and mail ~t all to the TWC
contract manager
g The TWC contract manager will momtor the billing for accuracy and
funds avadabfl~ty and send the documents to State Office for payment
h The final bflhng must be completed by the C~ty of Denton and m the
hands of the Contract Manager by no later than September 17, 1997
IV. SIGNATURES:
TEXAS WORKFORCE COMMISSION CITY OF DENTON
By By
Suzy Peterson Barbara Ross
Title Contract Manager T~tle D~rector of Commumty
Development