1997-199 ORDINANCE NO ~2~-/~7 q
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, recmved and tabulated competitive Nds for the purchase
of necessary materials, eqmpment, supplies or services in accordance wath the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supphes
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used, for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items m the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NIJ_MB ER NO VENDOR AMOI 1NT
2062 ALL HEMPHILL BUS SALES, INC $173,100 00
~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the Nds for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Inwtatlons, Bid
Proposals, and related documents
SECTION Ill That should the City and persons submitting approved and accepted items and
of the submitted bids wash to enter into a formal written agreement as a result of the acceptance,
approval,, and awarding of the bids, the City Manager or his designated representative is hereby
authonzed to execute the written contract which shall be attached hereto, prowded that the written
contract ls m accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the mount
and m accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECIlON~ That thts ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED flus /~ day of ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE JULY 15, 1997
C IT_Y_CI~./51CI~ REPORT
TO Mayor and Members of the Clty Council
FROM Kathy DuBose, Executive D~rector of F~nance
SUBJECT BID # 2062 ~ 26 PASSENGER PARATRANSIT BUS
RECOMMENDATION. We recommend this bid be awarded to the single respondent, Hemphfll Bus Sales,
Inc, m the amount of $86,550 00 per bus for a two bus total of $173,100 00 with dehvery m 120-150 days
SUMMARY: This bid is for the purchase of two 26 passenger buses to be leased to SPAN for pubbc
transportatmn servmes The buses will seat 24 passengers with two (2) wheelchair spaces These buses are
eqmpped w~th automated wheel chair lifts and comply w~th all Federal Transportation Authority reqmrements
We do not recommend the purchase of the alternate demo bus The cost sawngs is not slgmficant to offset
the depreciation of a demo umt
PIlOGRAMS, DEPARTMENTS OR GROUPS AFFECTED: SPAN Inc, Denton Public Transportation
and Fleet Operations
[ISCAL~M~CIt Funds for the purchase of the two buses will come from a combination of Grant
funding
Federal Transportation Authority $122,179
Texas Department of Transporation $ 37,631
CDBG $13:300
$173,100
Attachments Tabulation Sheet
Respectfully submttted
Kathy~}uBa~e
Executive Director of Ftnance
Approved ~
Name Tom D Shaw, C P M
T~tle Purchasing Agent
901 AGENDA
3
BID # 2062
BID NAME 26 Passenger Paratransit Bus HEMPHILL
BUS
OPEN DANTE June 26, 1997
~11 QTY D~,$CR1PTION __ VENDOR
2 Paratransit Bus $86,550 00
2 Option 1--Heavy Sound Deademng NA
2 Alternate Paratranslt Bus (DEMO) _ $81,~55_0 00
ALT
$81,500 00
ONLY ONE AVAILABLE
NO BI~ R~SPONSES
METRO TRANS
GILLIG
NEOPLAN