1997-200 ORDINANCE N0 ~7~j~
AN ORDiNANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competmve bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECT. IOZ/2 That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
2063 ALL TEXAS WOMAN'S UNIVERSITY EXHIBIT A
OF CONTINUING EDUCATION
SECIIOlgJi That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpmant, supplies or services in accordance w~th the terms,
speclficataom, standards, quantmas and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the subrmtt~d bids wash to enter rote a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance w~th the terms, conditions, specfficatlons, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SgCTION IV That by the acceptance and approval of the above numbered ~tems of the
submltted~blds, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance vath the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
,qgCTlON V That fins ordinance shall become effective lmmechataly upon its passage and
approval
JA~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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BID # 2063 EXHIBIT A
BID NAME PC SOFTWARE TRAINING T W U
I CONTINUING
I OPEN DATE JUNE 17, 1997 EDUCATION
#I QU,ANTITY DESi~RIPTION VENDOR
239 WINDOWS g6 INTRODUCTION $35 00
I2 239 WINDOW8 g6 ADVANCED $35 00!
~3 198 INTRODUCTION TO EXCEL 97 $35 00!
,4 t77 INTERMEDIATE EXCEL g7 $35 00,
$ 122 ADVANCED EXCEL 97 $35 00
6 200 INTRODUCTION TO WORD 97
7 t96 INTERMEDIATE WORD 97 $35 00:
i 8 t62 ADVANCED WORD 97 $35 001
I 9 236 INTRODUCTION TO ACCESS 97 $35 00~
~ 10 16t INTERMEDIATE ACCE88 97 $35 00'
I 11 112 ADVANCED ACCESS 97 $35 00,
I 12 t 87 INTRODUCTION TO POWER POINT 91 $35 00'
~1 122 INTERMEDIATE POWER POINT 97 ! $35 00'
13
ii 96 ADVANCED POWERPOINT97 I $35 00'
269 GROUPWISE S t I $35 00
COST VARIANCE FOR CLASS
OUTSIDE 8 AM TO SPM TIME ~ $15 00!
17 COST FOR RETAKING CLA88 UP TOI
YEAR AFTER INITIAL INETRUCTIO $20 00
18 COST OF PRE-TESTING AND POST -'
TESTING PER STUDENT PER CLASS, NC
$94,360 00
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DATE JULY 15, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2063 - PC SOFTWARE TRAINING
~: We recommend tbas b~d be awarded to the lowest responsible acceptable b~dder,
Texas Woman's Umvers~ty, Office of Continuing Education at $35 00 per class student in the estimated total
amount of $94,360 00
SUMMARY: Th~s bid ~s for the tralmng of approximately 500 employees ~n PC soi~vare related skills The
500 employees will be involved in approximately 2,,696 four (4) hour classes Skill levels from introduction
through advanced are being offered at the employee s option Courses will include ~nstructlon in Windows
95, Excel 97, Word 97, Access 97, Power Point 97 andGroupwise 5 1
Texas Woman's University will supply all instructors, work books, class rooms, labs and other assoemted
items to successfully conduct the classes Each class will be limited to a maximum of 10-12 students
The response of the apparent low b~dder has been rejected due to conflict w~th provisions of the City Charter
The Information Services Advisory Board recommends approval
PROGRAMS; DEPARTMENTS OR GROUPS AFFECTED: Information Services D~wslon and
Employees of tbe City of Denton
EIS~a~L~M~ Tbas trmmng project will be funded as a portion of the Phase I Long Range Information
Technology Development plan Account #468-044-COMP-9647-9103
Attachments Tabulation Sheet
Respectfully submitted
Kathy~DuBq~e
Executive Director of Finance
Approved
T~tle Purchasing Agent
894 AGENDA
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