1997-210 ORDINANCE NO ~7~'~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has sohc~ted, received and tabulated competitive Nds for the purchase
of necessary materials, eqmpment, supphes or services ~n accordance wxth the procedures of STATE
law and City ordinances, and
WHEREAS, the Cxty Manager or a designated employee has rewewed and recommended
that the hereto described Nds are the lowest responsible Nds for the materials, eqmpment, supphes
or services as shown m the "B~d Proposals" submitted therefore, and
WHEREAS, the City Counml has provided in the City Budget for the approprmtlon of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems in the following numbered bids for materials,
equipment, supphes, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible Nds for such ~tems
BID ITEM
NUMBER NO V~,NDDR A.MOI JNT
2067 ALL NORTH PACIFIC LUMBER EXHIBIT A
SECTION 1I That by the acceptance and approval of the above numbered xtems of the
submitted bids, the C~ty accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supphes or serwces in accordance with the terms,
spec~fications, standards, quantltaes and for the specified sums contained ~n the B~d Invitations, B~d
Proposals, and related documents
SEC_.XIONJiI That should the City and persons submitting approved and accepted items and
of the submitted Nds w~sh to enter ~nto a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the C~ty Manager or Ns designated representative ns hereby
authorized to execute the written contract wluch shall be attached hereto, prowded that the written
contract ~s m accordance w~th the terms, conditions, specifications, standards, quantities and
spemfied sums contmned in the B~d Proposal and related documents here~n approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the mount
and in aec0rdanee w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
JA~R
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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~ID # 2067
lid NAME ANNUAL PRICE AGREEMENT NORTH
FOR WOOD UTILITY POLES PACIFIC
)PEN DATE JULY 3, 1997 LUMBER
~- 1 Q~Y ]0ESCRIFI~Oi~ '__~__V3NOOE-- EXHIBIT A
1 60 EA 35' CLASS 3 (54069000)~_ $170 00
~2_ , 20 lEA 40' CLASS 3 (54069050) $220 00
3 80 EA 45' CLASS 3 (54069110) $253 00
4 15 EA 50' CLASS 3 (54069150) $290 00
5 5 'EA 55' CLASS 2 (54069120) $388 00
6 10 EA 55' CLASS 2 (54069140) $_336 00
7 2 EA 60' CLASS 2 (54069200) $535 00
8 2 EA 65' CLASS 2 (54069250) .... _$740 00
9_ 2 EA 70' CLASS 2 (54069300) $920 00I
10 1 EA 75' CLASS 2 (54069350) $1,054 00
11 1 EA 80' CLASS 2 (54069400) $1,186 00
12 1 EA 85~ CLASS 2 (54069450) $1,415 00
13 1 EA _ 90' CLAS~S~2 (__54069500~) $1,744 0__0
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DATE August 5, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2067 - ANNUAL PRICE AGREEMENT FOR WOOD UTILITY POLES
RECOM3VIENI}ATION: We recommend flus bid be awarded to the lowest bidder, North Pacific Lumber,
as listed on EXbab~t A Total annual estimated expenditure is $55,000 00
SUMMARY. Tbas bid is for the annual price agreement to supply wood poles for the Electric Distribution
D~vls~on of the Denton Mumelpal Utility The poles will be ordered as needed as warehouse inventory stock
The prices are based upon track load quantities, however, the sizes may be mixed as required Poles will be
used for replacement and new construction
The bids from Koppers and Techhne were not considered since they failed to bid all items as required
P_~ROGRAM~;.. DEPARTMENTS OR GROUPS _AEF_EC_TED. Electric Distribution Division and
Warehouse Inventory Operations
FISCAL IMPACT: These poles will be purchased using Warehouse Inventory Working Capital funds and
recharged to budget funds as they are placed in use
Attachments Exhibit A
Tabulation Sheet
Respectfully submitted
Ka~ge -
Executive IJlrector of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
903 AGENDA
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