1997-213FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herem described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has prowded in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAiNS
SECTION I That the numbered items in the following numbered bads for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
~ NO VENDOR AMOUNT
2062 ALL HEMPHILL BUS SALES $173,100 00
SECTION 1I That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION 11I That should the City and persons submitting approved and accepted items and
of the submitted bids rash to enter into a formal written agreement as a result of the acceptance,
approval,, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned m the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
subnutted bids, the Ctty Council hereby authorizes the expenditure of funds therefor m the amount
and ~n accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That th~s ordinance shall become effecuve ~mmechately upon ~ts passage and
approval
PASSED AND APPROVED ttus __ __ day ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD /
2
DATE AUGUST 5, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Executive Director of Fmance
SUBJECT BID # 2062 - 26 PASSENGER PARATRANSIT BUS - SECOND AWARD
RECOMMENDATION. We recommend this second award for two additional buses be awarded to
Hemphfll Bus[Sales m the mount of $173,100 00
8UIVIMARY: On July 15, 1997 the Council awarded a contract to Hemphfll Bus Sales for two 26 passenger
paratranslt buses in the amount of $173,100 00 These buses will be leased to SPAN for pubhc transportation
The buses were funded from a combination of Federal Transportation Authority, TXDOT and CDBG funding
A portton of these grants expires August 1, 1997 The two additional buses will be funded from the same
sources with new grant funds avmlable August 1, 1997
Please note the attached ordinance for the purchase of supphes and services is to be substituted for the original
change order ordinance submitted m the council agenda packet for Item 12
pROGRAMS.. DEPARTMENT8 OR GROUP~ AFFECIED~ Pubhe Transportation Operations and
CDBG, SPAN and Fleet Operations
EIRCALJME~CI~ FTA Grant Funds $ 78,478 00
TXDOT Funds $ 89,404 00
CDBG Funds ~
$173,100 00
Attachments
Tabulation Sheet
Respectfully submitted
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
905 AGENDA
3
BID # 2062
BID NAME 26 Passenger Paratranslt Bus HEMPHILL
BUS
OPEN DATE June 26, 1997
# I ~TY DF~RIPT~ON VENDOR
I Paratransit Bus $86,550 00
METRO TRANS
GILLIG
NEOPLAN
4