1997-214AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES 1N ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordanance require that certain contracts requiring an expenditure or
payment by the Caty an an amount exceeding $15,000 be by competitive bads, except in the case of
public calamaty where at becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or at as necessary to protect the public
health or safety of the cmzens of the caty, or an case of unforeseen damage to public property,
machinery or eqmpment, and,
WHEREAS, the Caty Manager has recommended to the Caty Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhlbat "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIiOBI2 That the City Cottncll hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the caty, or to protect the public health of the citizens of the cay, or to provide for
unforeseen damage to public property, nmehlnery or eqmpment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
76615 CULLUM PIPE SYSTEM, INC $ 34,691 90
SEC~ That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supphes or services as described an the
attached ~Purehase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases beang xn accordance vath the provisions of state law exempting such purchases
by the City from the requirements of competative bids
SECTION Ill That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the 5~'~ day of ~/~~& ,1997
ATTEST
JENI~ _E_R .W~ALT~ .R~ C~I~ECRETARY
APPROV,ED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE AUGUST 5, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT EMERGENCY PURCHASE TO CULLUM PIPE SYSTEM, INC
IN THE AMOUNT OF $34,691.90
RECOMMENDATION' We recommend Purchase Order #76615 issued to Cullum Pipe System Inc be
approved in the amount of $34,691 90
SIJNIM'AR¥. Tills purchase order is for the replacement of an 8" sewer line in the Crestwood Heights area
between Cherrywood Lane and Northwood Terrace
The existing line is approximately 45 years old, made from a concrete material pipe, with structural integrity
so deteriorated that permanent repair cannot be accomplished
The Clulckest and most economical method of restoring proper sewer service to the area is known as pipe
bursting This method allows for Insertion of a polyethylene pipe using the existing sewer line as a guide
As the new pipe Is pulled through the old pipe is crashed or burst During the insertion process all wastewater
will be bypass pumped until new connections are made
We received three price quotes to replace the subject line and Cullum Pipe ns the lowest bidder
Emergency requests that affect public health or public safety are exempt from the formal b~d process as per
Texas Local Government Code Chapter 252
PROGRAMS. DEPARTMENTS OR GROUP~I~ECTED. Water and Sewer F~eld Services and
Residents of C~'estwood Heights Area
FISCAL IMPACT: Funds for flus project will be taken from 1996/97 budget funds in Account # 625-082-
0471-V717-9114
Attachments Purchase Order # 76615 - Cullum Pipe
Bid from Cullum Pipe
Respectfully submitted
Kaflw..D. uB ~se
Executive Director of Finance
Approved
~CPM
Title Purchasing Agent
907 AGENDA
3
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON TEXAS 76201
NoUce of Emergency Bid
The City of Denton Is requesting b~ds for p~pe bursting on a ex~stmg 8" sewerhne The
project ~s located m the C~ty of Denton between Cherrywood and Northwood m an
utility easement that runs to Roberts Street
The contractor will prowde all the necessary labor, machinery, tools, material,
apparatus, and other ~tems mmdental to construct the project
ESTIMATED OUANTITIES
ITeM OUANTITY UNIT COST TOTAL
8' Polyethylene 573' 45
Pipe
4" Serv,ces with 13 each 4~0c O0 ~: ~3~, O0
Double C 0
Recoastruct 2 each [/,~O, 04) ~.. 3 OOo OO
Marfiloles(approx
5' deep)
TOTAX COST $
Da ti. as, TX, 755
All workmanship and material shall conform to the City of Denton and North Texas
Council of Government standard specfficaUons amendments
Btds will be due on Suly 23, 1997 at 2 00p m at the Water/Wastewater Engtneenng
Department, 901-A Texas Street, Denton. Texas 76201 C/O Michael Leavltt
If you have any quesuons about the project, you can contact Jerry Cosgrove at 940-349-
7189 or myself at 940-349-7325
Thank you.
M~c~hael Leavitt
Manager of Construction Projects
"Dedtcated to Quality Servtce"
5
SENT BY DENTON*CITY*ACCTG; 7-28 97 2 §6PM~ 18173807789
If'them ate questions please coatact us a.t 940-898.0861
Smc~erely,
~ TaZe PR.~VIDE~' GROUP
s D W~lson C~ CSP, ~, C~, CPSM
President
6
~ 1 1997
ciTY OF DENTON
LEGAL DEPT