1997-215 ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance reqmre that certain contracts requiring an expenditure or
payment by the City m an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity 0fthe citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to pubhc property,
machinery or eqmpment, and,
WHEREAS, the City Manager has recommended to the City Council that It is necessary to
purchase goods or services due to the follovang emergency conchtions outlined in the memorandum
attached hereto as Exbablt "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there is a pubhc calamity that makes
it necessatty to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the propel'ty of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, maelunery or equipment, and by reason thereof, the following
emergency purchases of materials, eqmpment, supplies or services, as described in the "Purchase
Orders" affached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
7~694 THE PROVIDENT GROUP $ 31,848.00
SECTION 11 That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, eqmpment, supphes or services as described in the
attached purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance vath the provisions of state law exempting such purchases
by the City from the reqmrements of competitive bids
SECTION III That thxs ordinance shall become effective ~mmedxately upon xts passage and
approval
PASSEDANDAPPROVEDthlsthe.~~ dayof ~~ ,1997
JA~
ATTEST
JENnifER W iAL;E.RI' ~IT_~EC ~RETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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DATE AUGUST 5, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the Cay Counml
FROM Kathy DuBose, Executive D~rector of Finance
SUBJECT EMERGENCY PURCHASE ORDER #75694 ISSUED TO THE PROVIDENT
GROUP IN THE AMOUNT OF $31,848.00
RECOMMF~NDATION: We recommend th~s emergency purchase order to The Prowdent Group
~n the mount of $31,848 00 be approved
SUMMARY: This purchase order was unt~ally msued for $14,600 00 for enwronmental analys~s
and indoor mr quahty testing for the L~brary and Denton Mume~pal Complex (DMC) Due to the
complexity of the DMC project, further data m needed to adequately document the air quahty status
Th~s work will reqmre an addmonal $17,248 00 which will ~nerease the purchase order over the
$15,000 amount which reqmres Cay Council approval Th~s project quahfies as an emergency that
affects pubhc health or pubhc safety and ~s exempt from the formal btd process per Texas Local
Government Code Chapter 252
pROGRAMS: DEPARTMENT8 OR GROUP8 AFFECTED. R~sk Management Employees
working at DMC and Cmzens conducting bus~ness at DMC
FI~ Funds for th~s project will be taken from 1997 R~sk Management Funds
Account Number 740-004-0028-8502
Attachments PO # 75694
Scope of work - The Prowdant Group
Respectfully submitted
Executive D~rector of F~nance
Prepared by
Name Demse Harpool
Semor Buyer
Tale
A~,roved n tx
Name Tom D Shaw, C P M
Tale Purchasing Agent
908 AGgNDA
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SENT BY DENTON*CZTY*ACCTGj 7-28-97 2 55PMj 18173837789 => 18173837302~ #2/3
THE' PROVIDENT GROUP
Environmental, Oee#pational ileaith, & Loss l~venflon Consultants
July 28, 1997
Mr Tom Shaw, CPM
Manager, Purchasing
City of Dclttofl
901-B Texas ~treet
Denton, Texas 76201
Re Revision to PO-75694, "Proposal for e~aluetmn, momtonns, and consult,hi{ services at thc
Denton Public Library and Denton Mumcapnl Complex (DMC)'
An a result of'the professional services conducted at the DMC (the formation of'the DMC
Building .4ar Quality Task Force, interviews vath attected employees, and mmal review of the
physmal premtse~) it is necessary that PO-75694 be revised to accommodate the needed basehne
rcv~cw ImUally, it was understood that existing data were adc~luatc to document current building
air quahty status and could be used to develop appropriate action plans as rexlmred
However, review by the Task Force indicate eyastm8 data are inconclusive and m some cases
quest~ot~ab{e The tb]lovan8 ~a a scope of professional services proposed with appropriate harm§
of fees for,oompletmn
Phase I Conduct a complete on-s~te basehne study of the entire famhty Criteria to be
considered are
[ General buddm8 design and structure
2 General budding condition and charactenmcs
3 Chara~tenzet~on ct'budding aot~,ntms
4 D~wslon of building ~nto potential exposure zones
$ HVAC system operating parameters, condmon, and performance (ail
35-40 a~r handbag systems must be evaluated)
§ Other detailed assessmant to aid m development of~amphn8 protocol
Phase II Samphn8 of all occt~pied, or potantially occupied work areas for carbon d~ox~de,
particulates, wablc sporo count, volatdc otgnmc compounds, air flow patterns.
temperature, and humidity, and others parameters that are necessary as thc process
Is developed
Plmae III Evaluation and interpretation of all data and observations Completmn of reports
Presentation and renew vath all appropriate sis. fraud employees as appropriate
Presentation ofconclus~ons and recommendations As with the tmtlal proposal, all
sample medea, analyms, and eqmpment vail be char~ed to an already existing City
PO
ProJected atari date, Ausust 5, i 997 ProJected oomplet~on date September 1, 1997
Total fees, .............................................................................................. $17.248.00
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