1997-258THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, eqmpment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or serrates, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
~ ~/O___ ~/ENDOR AMOUNT
2081 1,2,5 GESCO $ 31,260 00
2081 3 PREFERRED SALES $12,207 00
2081 4 WESCO $19,520 00
SECIiOBLII That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
speclficaUons, standards, quanUtaes and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION IlI That should the City and persons submlttang approved and accepted ~tems and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specfficatlons, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the mount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECIiOBLE That th~s ordinance shall become effective immediately upon its passage and
approval
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE SEPTEMBER 2, 1997
CITY COUNCIl, REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assmtant City Manager of F~nance
SUBJECT BID # 2081 - DISTRIBUTION TRANSFORMERS
RECO1WMENIIATION: We recommend tlus b~d be awarded to the lowest evaluated b~dder for each ~tem
~ ! .......... ~?"~o~'~"i ~; 7 '"'~ '~ ~o '-" ~'~ ...,,..c' ,~,.,' ~ ....
1 3 EA 300 KVA 120/208 Padmount to GESCO at $5,195 EA $15,585
2 1 EA 500 KVA 120/208 Padmount to GESCO $ 6,345
3 3 EA 150 KVA 277/480 Padmount to PREFERRED SALES at $12,207
$4,069 EA
4 4 EA 300 KVA 277/480 Padmount to WESCO at $4,880 EA $19,520
5 1 EA 1000 KVA 277/480 Padmount to GESCO $ 9,330
Total b~d award $62,987 00
SUMMARY: These transformers are for spemfic work orders or mtuntenance of the electric d~stnbut~on
system Work orders ~ncluded are Trammell Crow Loop 288 and Spencer, Denton Lodge, DISD Mmntenance
Facthty, Sundown Ranch Lffi Station, DISD Ryan Shop, Golden Triangle Industrial Park and DISD McMath
Mtddle School
The evaluated price recommendation takes mto cons~darat~on such factors as load losses, no load losse.s.,
efficiency of the mt and 20 year hfe operation cost all figured ~nto a formula to determine the lowest overall
cost of the transformer
PROGRAMS; DEPARTMENTS OR GROUP8 AFlZECTED~ C~ty of Denton Munm~pal Utd~ty and the
prewously hsted work order projects
EISCAL IMPACT: These 1terns will be purchased from 1996/97 budget funds for capital ~mprovements
to the d~stnbut~on system Account #610-103-1031-3680-9222-CO27801A
Attachments Tabulation Sheet
Respectfully submitted
~sa~,t · s~tan~U 1 s~: :;,nance
T~tle Purchasing Agent
915 AGENDA
3