1997-265 ORDINANCE NO q7'~'~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PUKCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competl'ave bids for the purchase
of necessary materials, eqmpment, supplies or services m accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Cotmcll has promded in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NIJMBER NO__ VENDOR AMZ)J. JI~LT
2085 ALL B & C BODY COMPANY $ 45,650 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
speclficataons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wash to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated represemative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance wath the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submxtted b~ds, the C~ty Council hereby authorizes the expendxture of funds therefor m the amount
and m accordance wtth the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That tlus ordtnance shall become effective ,mmedmtely upon xts passage and
approval
PASSED AND APPROVED fins day of
'
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE SEPTEMBER 9, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Assmtant City Manager of F~nance
SUBJECT BID # 2085 - REFUSE CONTAINERS, 6 CU YD FRONT LOAD
RECOMMENDATION: We recommend this bid be awarded to the low b~dder, B & C Body
Company, m the total amount of $45,650 00
SUMMARY: Thru b~d as for the purchase of ten 6 cu yd self contmned refuse
compactor/contmners These refuse contmners wall be used ~n the commermal sohd waste system
and will enable the Sohd Waste D~wsmn to operate more efficiently, reduce cost, and reduce
frequency of pink-ups
Bids were marled to fifteen vendors and three responded w~th b~d proposals
PROGRAMS: DEPARTMENTS OR GROUPS~AEEECTEIL Commercml Sohd Waste
D~v~sion, Utthty Department, Customers of the Commercial Sohd Waste D~wsaon
FISCAL ~MPACT: Budgeted funds for Commercial Sohd Waste for 1997, account number 630-
024-0802-9155
Attachments Tabulation Sheet
Memo from Fara Emadl dated 08/28/97
Respectfully submitted
Kath~IluBe0e
Assistant C~ty Manager of Finance
Prepared by
Name Demse Harpool
T~fle Semor Buyer
Name Tom D Shaw, C P M
T~tle Purchasing Agent
927 AGENDA
3
BID # 2085 I
BID NAME REFUSE CONTAINERS, 6 CU YD WASTEQUIP MARATHON B & C
FRONT LOAD MAYFAB EQPT BODY CO
OPEN DATE AUGUST 19, 1997
~ ~_~ ~rv D~SC~ON V~SDOR V~OR _ V~O~
1 10 EA SELF-CONTA~ED CO~ACTO~
CONTAINER $5~260 0~ $4,891 00 $4,565 00
DELIVERY 30 DAYS 28 DAYS 34-34 DAYS
NO BID ~S~NSES
ROLL OFFS OF AME~CA
WASTE SYSTEMS
MEMORANDU~ ~'
TO: Demse Harpool, Purchasing
FROM: Fara Emadh S/W Adm~mstrat~ve Services Coordinator
DATE: August 28, 1997
SUBJECT: B~d #2085
The Sohd Waste staff recommends that B & C Body Co be awarded Bid #2085 as they
were the lowest bidder meeting our b~d specifications
Purchase of these contoaners will enable Solid Waste to
1 Increase operational efficiency
2 Reduce operation cost
3 Provide customers wtth more service options
4 Reduce frequency ofp~ckups
5 Increase safety