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1997-275 ORDINANCE NO 97-~ ~" AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items that are only avmlable from one source, including items that are only available from one source because of patents, copynghts, secret processes or natural monopolies, films, manuscripts or books, electnclty, gas, water and other utility purchases, captive replacement parts or components for eqmpment, and library materials for a public library that are avmlable only from the persons holding exclusive distribution rights to the materials, need not be submitted to competitive bids, and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION l That the following purchases of materials, equipment or supplies, as descnbed in the "Purchase Orders" attached hereto, are hereby approved PURCHASE O~ YENDOR AMOUNT 77185 AMERICAN MANAGEMENT SYSTEMS, INC $95,475.00 SECTION lI That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department SECTION III That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to smd contracts is hereby authorized SECTJlDh!JX That th~s ordinance shall become effective ~mmedmtely upon ~ts passage and approval PASSED AND APPROVED this the _ __ day of ~'- ,1997 ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY SOLE SOURCE 2 DATE SEPTEMBER 9, 1997 ORT TO Mayor and Members of the C~ty Council FROM Kathy DuBose, Assistant C~ty Manager of F~nance SUBJECT PURCHASE ORDER # 77185 -- AMERICAN MANAGEMENT SYSTEMS, INC RECOMMENDATION: We recommend Purchase Order # 77185 to American Management Systems, lnc (AMS) be approved ~n the amount of $95,475 00 SUMMARY: Tins purchase order ~s for the sole source acqmstt~on of mmntenance support of the AMS ADVANTAGE F~nancml Sof~vare hcense Thxs mmnframe apphed software drives our financml and accountxng system as well as assocmted subsystems such as Purchasing Inventory Control and Job Cost Accounting Th~s support package ~ncludes new enhancements, documentatmn updates, hothne support and acttve ~nvolvement m Users Group Payment of the attached invoice will assure manntenance support and assistance ~n our effort to bnng our Fmancml Software and subsystems ~nto year 2000 compliance PROGRAMS: DEPARTMENT~ OR GROUPS AFFECTED. F~nance Department, Information Services, Purchasing and Inventory F~SE.~.J3~ Funds for thru mmntenance agreement are included ~n the Information Serwces D~v~s~on 1996/97 budget Account # 100-044-0080-8521 Attachments Purchase Order # 77185 AMS Invoice #009P2528 Respectfully submitted Kafh~Du~9~e Ass~sta~ilI~Ct~y Manager of F~nance Approved l~e- Tom-D Shaw, C P M Tttle Purchasing Agent 920 AGENDA Don W~ls0n July 24, 1997 C~vof Denton Prelect No P2§4g 215 E McKmnev Invo~ceNo 009P2528 Denton TX 76201 Page No 1 of 1 INVOICE ADVANTAGE Financial Maintenance Fees for August 1 1997 through July 31 1998 Baee System $41 925 O0 ADVANTAGE Desktop $7 500 00 ADVANTAGE/DS $13 500 00 Extended Purahoeing $14 250 00 Inventory Control $10 800 O0 Job Coat A=cnuntlng $- 500 O0 Invm©e Totol $95 475 O0 M~chele 9eltran Fmancml Administrator PLEASE NOTE PAYMENT DUE UPON RECEIPT P~ease make remittance payable to American Management Systems Ina (Do not ~n~lude correspondence) P O Eox [0104:~ Atlanta GA 30392 Ref Inv #009P2528