1997-281 ORDINANCE NO q7-_~ ~/
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supphes
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the matenals, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NI IMBER NO Vf.,tqD O R AMOUNT
2091 ALL AMERICAN HOUSEKEEPING, INC $ 75,132 00
SECTiON[ii That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantatles and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conchtlons, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered xtems of the
submitted bids, the City Council hereby authorizes the expendxture of funds therefor m the mount
and xn accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized harem
SEC_2IIOB~ That thru ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY (~RD
DATE SEPTEMBER23, 1997
~ORT
TO Mayor and Members of the C~ty Cotmcd
FROM Kathy DuBose, Assistant C~ty Manager of Finance
SUBJECT BID #2091 -- JANITORIAL SERVICES (RECREATION CENTERS)
IIECOMMENDATION: Council approve award of B~d 2091 -- Jamtonal Services (Recreation
Centers) to the low bidder, American Housekeeping, Inc, ~n the amount of $75,132 00 per year for
all serwces excluding carpet cleaning
SUMMARY: Th~s b~d is for annual cleaning of the recreation centers which are Civic, Senior,
Dema, North Lakes, Goldfield Tenms and MLK Jr Recreation Centers Carpet cleaning will be
done separately from flus agreemem on an as-needed basis Four vendors responded out of eleven
potential vendors who received invitations to bid
The cost for th~s service has been held at a constant level since October, 1995
PROGRAMS: BEPARTMENTS OR GROIIPS AFFECTED. Famhtles Management, Parks,
Ctt~zens and Patrons of Denton Recreation Centers
FISCAL IMPACT: Budgeted funds are avmlable ~n '98 FY m account number 100-032-0002-
8502
Attachments Tabulation Sheet
Memorandum from Janay T~eken, Facdmes Management
Respectfully submitted
Assistant City Manager of F~nance
Prepared by
Name~-F')~ p P
T~tle Buyer
Name Tom D Shaw, C P M
T~tle Purchasing Agent
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BID# 2091 ~ -
BID NAME JANITORIAL SERVICES Sani-Tech Palzetta Brltton American
(RECREATION CENTER) Housekeeping
,OPEN DATE 8-26-97
_# ~ ~_]- ...... - ~S~P~ON V~HOR V~NDOR VENDOR
yearly totals yearly totals yearly totals yearly totals
I 12 MO CIVIC CENTER
$16,56S 70~ $18,000 00 $21,600 001 $15,096 00
A,,.,, CLEANING CARPETS, T*,C $8000 $20000'$3, 00 $1.,0000,
l~ ~A, ~-/~2_MO / CLEANING CARPETS SENIOR CENTER $18,268 - $30~0068 $9,600 $300 00/00 _$17,44800
~ f · ~ '~/Y~R ~ DENIA RECREATION CENTER $13,~ $1 $12,624 001 $14,808 00
CLEANING CARPETS ~850_00~ $400 00_[ $120 00 _ _ $550 00
[ $10,ooo ODl $14,4oo ool
4 12 MO NORTH LAKES RECREATION CENTER $13,313 00 $12,624 00
Ai ~/~ _ CLEANING CARPETS $850 00 $4000~ $120 00 $476 00
5 12 MO TENNIS CENTER $4,129 00 $1_8,000 00 $2,820 00 $2,640 00~
A 12MC MLK, JR RECREATION CENTER $19,40400 $18,00000 $12,92400 $13,20000
~R CLEANING CARPETS $600 00 $600 00 -- $750 00 $810 00
~ B~d Bond Enclose~ yes no ~ yes0,00 0----- yes
ANNUAL TOTALS W/O CARPET Non-Responsive ~
· CLEANING $84,99638[ a~d $8 4 0 $75,13200
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C;ITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E McKINNEY · DENTON, TEXAS 78201
(817) 586 8200, DFW METRO 434 2529
MEMORANDUM
Date September 4, 1997
TO Melanle Harden, Purchasing
From Janay Tleken, Facxllt~es Management
Subject Janitorial Services Bxd # 2091
We recommend awarding bid # 2091 to American Housekeeping, Inc
They are the qualified low b~dder I recommend this ]anltorlal
service after checking their references Each of the~ references
was happy w~th their service and would renew w~th them In
addxt~on, none of their references had found ~t necessary to hold
payments for non-compliance We plan to accept the entire bid,
w~th the exception of carpet cleanlng services The a~unt of the
bxd without the carpet cleaning services is $ 75,132
If you have any questions, please call me at 7201
J~hay ~..,.~ken
memos\9795 mem
"Dedtcated to Quahty Servtce"
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