1997-289 O IN CENO q q
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordanance reqmre that certatn contracts reqmnng an expendmtre or
payment'by the Caty tn an mount exceedmg $15,000 be by competmve Nds, except tn the case of
pubhc calamtty where at becomes necessary to act at once to appropriate money to reheve the
necessary of the ctttzens, or to preserve the property of the mty, or at as necessary to protect the pubhc
health or safety of the cmzens of the ctty, or tn case of unforeseen damage to pubhc property,
machtnery or eqmpment, and,
WHEREAS, the Ctty Manager has recommended to the Caty Council that at as necessary to
purchase goods or servtces due to the followmg emergency condmons outhned an the memorandum
attached hereto as ExluNt "A", meorporated herem by reference, NOW, THEREFORE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SE, CTION l That the Ctty Council hereby determines that there as a pubhc calamat3 that makes
at necessary to act at once to appropriate money to reheve the necessaty of the mnzens, or to preserve
the property of the mty, or to protect the pubhc health of the cmzens or,he caty, or to provade for
unforeseen damage to pubhc property, macNnery or eqmpment, and by reason thereof, the followang
emergency purchases of materials, eqmpment, supphes or services, as described ~n the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
77833 GREENVILLE TRANSFORMER CO $ 25,200.00
SF_,GTIO2~II That because of such emergency, the C~ty Manager or desagnated employee as
hereby authorized to purchase the materials, eqmpment, supphes or servaces as described m the
attached Purchase Orders and to make payment therefore an the amounts thereto stated, such
emergency purchases being m accordance vath the provasaons of state law exempttng such purchases
by the Caty from the reqmrements of competatave bads
3.
SECTION II1 That this ordtnance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the s'~,~ day of ~_, 1997
ATTEST
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE SEPTEMBER23, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant Ctty Manager of Ftnanee
SUBJECT EMERGENCY PURCHASE ORDER # 77833 TO GREENVILLE TRANSFORMER
CO.
~: We recommend thxs emergency pumhase order to Greenwlle Transformer Co tn
the amount of $25,200 00 be approved
~. This emergency purchase i$ to repmr the 3750 KVA transformer which operates and generates
the Lew~svflle Hydroelectric umt Thru unit represents a $7,000 00 a week power supply and there ts also a
potenttal for flooding of the Hydro braiding Three vendors were contacted to find the lowest cost and the
fastest repatr t~me Greenville was the lowest b~dder and offered a 6-8 week turn around See the detailed
summary from hm Thune, Manager, Electric Productmn Dtvtmon
Tlus purchase ts exempt from the competmve sealed bxd process due to the Pubhc Safety hazard ofthts umt
ff tt rematns on temporary low voltage auxflmry power
PROGRAMS.. DEPARTMENTS OR GROUPS AFFECIED: Electrm Production, Electrtc Utfltty
Dtvtston, Electric Customers of the Ctty of Denton
FISCALiMP_ACI~ Budgeted Mmntenanee funds for 1997, account # 610-101-1011-5440-8309
Attachments Purchase Order # 77833
Memorandum from Jim Thune dated 9-12-97
Respectfully submitted
Kath~Q. pBq~e
Assistant Cffy Manager of F~nance
Prepared by
T~tle San~or Buyer
Approved
Name TomD Shaw, CPM
T~tle Purchasing Agent
939 AGENDA
Mr T~m Show
C~ o~ ]~
'I'ex~ S~
Denton. T~ 762O1
~ T~
~ ~o~ ~ po~
4,160 volt ~ ~
~ $25~00 ~ ~
~s~,
Bob N~ ~x~w