1997-295AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only avmlable from one source, including items that are only available from one source
because ofpatants, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
eqmpment, and library materials for a public library that are avtulable only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supphes, as described ~n
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER 3LENDDR AMOI INT
78176 INTEGRATED COMPUTER SYSTEMS, INC $111,523.11
SECTION II That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such ~tems until such person shall
comply wtth all requirements specffied by the Purchasing Department
SECTION III That the C~ty Manager ~s hereby authorized to execute any contracts relating to
the items specified ~n Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective ~mmedlately upon ~ts passage and
approval
PASSED AND APeROVEDthlsthe 7~-'-~ day of ~/~- ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
^PPROVED AS TO LEO^L
HERBERT L PROUTY, CITY ATTORNEY
SOLE SOURCE
DATE OCTOBER7, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT PURCHASE ORDER # 78176 -- INTEGRATED COMPUTER SYSTEMS, INC.
RECOMMENDATION: We recommend purchase order # 78176 to Integrated Computer Systems Inc be
approved in the amount orS111,523 11
SUMMARY: This single source acqmsltlon is for the p. urchase ..of eight Mobile Data_C. omput?rs and
includes installation m Police patrol sedans These Mobile Data ~computers are part of the continuing
implementation of the Management Information System (MIS) purchased for the Pohee Department and Fire
Department m March of 1996 The prices for the Mobile Data Computers and installation are the same as
approved in 1996 - RFSP # 1738 The Management Information System is intended to upgrade the
communication information and coordination efforts of both Police and Fire
The $6,660 89 trade-in referenced on the quotation as due to a change m technological approach We are
trading m 800 MHZ radio frequency operated equipment purchased m 1996 for newer cellular phone
technology City of Denton Pohce Department This is intended to improve the coverage range speed and
quality of information transmission
These eight Mobile Data Computers must be compatible with existing Management Information System
software and hardware and are only available from Integrated Computer Systems Sole source purchases for
items protected by patents or copyrights are exempt from the bid process as outlined in Chapter 252 of the
Texas Local Government Code
PROGRAMS, DEPARTMENTS OR GROUPS AFFECT_F_,D~' Police Department and Fire Department
EISE~L~M~LC~ This acquisition is funded 90% ~om a federal law enforcement grant in t.he_ ~a~m~o_u~nt
of $100,766 11 and 10% from matching budget funds in the amount of $10,757 00 from account # 249-070-
LEBG-0002-9107 Total expenditure is $I11,523 11
Attachments Purchase Order # 78176
Quote from ICS dated 9-9-97
Respectfully submitted
Kath~)j,~B ~e
Assistant City Manager of Finance
Name Tom D Shaw, C P M
Title Purchasing Agent
941 AGENDA
3
HARDWARE SALES ADDENDUM
In~esmted Computer $ya~ams, Inc
1651 N Colhas Boulevard, Suite 1~ ~m 9/9/97
~ch~o~ Te~ 7~080
(214)783-94~ ~ (2~4)783-~ Pa~ I
~IW of Denton ~ of Denton Pohce Decadent
~ S01 E. Hmko~. State
~OI-B Texas,Sffeet ~ ~ ~anton. Texas
~l?3Dent°n'566--8405T~x~ 76201 ~ ~ ~17~ 383-7961 Me~o (817~43~2529
~ Fax (glT~ 383-7966
MDC HARDWARE
MD~ Darabnck1486DX 100 Mhz? 32MB RAM BI4 8 $1377300 $110 18400 ~
Pro~rlmmlable Relay BI4 8
Optt m Se~ Ethernet 10aase-Tt CaM 3-4 BI4 8
PCb CIA Adapter BI4 8
2(: S Hard Drive BI4 8
Colo~ LCD 12 It Aotlve Matrix wi Ca~aoitlve Touoh SI4 8
Cro~ Vic AM/FM Dash Mount El4 8
LC_D Con~Tollar SI4 8
LCQ Extension C~le, 10 Ft SI4 8
Cease,tar Box For LCD ,ExtensIon Cable BI4 8
Spacp Savor KeTboard wtth Ohde Mouse BI4 8
Keyl~,3ard/pm~esaer Mount with adJ light and heeler amplifier BI4 8
Win ,95 8/4 8
So.are Installation Char~e~ Meaas~e~ TLETS & DCAD 8/4 8
Mobile ~ackase to m¢tude C/4 8
CDFD Modem C~eraen~ at 19200 Baud,TIC 22 Interface Cable
RICI5 Interface cable &Antenna
To be ~nstatled by ICS CDPD activation and monthly use fees not ~ncluded II~TOTAI~
Optional Remote 1"44MB Diskette $145, Magnetic Card Reader $540, (requires
software) Citation Printer $1295, (requires software) HUD unit w~th installation =.ST^~.~TtO. C.C SS00000
$3795, HUD software $17,500 ,~ss'n~oE
SLr~ TOTAl, S[11 523 11
rcs SALES P,~ Thor~a~ P Oalbtatth I IALE8 TAX
INSTALLED BY ICS,
I
CUSTOMER NAME THE CITY OF DENTON INTEGRATED COMPUTER SYSTEMS, [NC
$IGffA~'I/R£ $1GN,4TURE
10 44 AM
5 97mdc I con