1997-317 O INANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE IEXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Ctty has sohcated, recetved and tabulated competmve Nds for the purchase
of necessary materials, eqmpment, supphes or servaces m accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the Ctty Manager or a destgnated employee has revaewed and recommended
that the hereto described bads are the lowest responmble Nds for the materials, eqmpment, supphes
or servaces as shown m the "Bad Proposals" submttted therefore, and
WHEREAS, the Caty Council has pmwded an the Caty Budget for the appropnatton of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
herren, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered stems an the followtng numbered Nds for materials,
eqmpment, supphes, or services, shown an the "Bad Proposals" attached hereto, are hereby accepted
and approved as being the lowest msponstble bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
2106 ALL THOMAS & BETTS CORP $ 32,916 00
SECTION II That by the acceptance and approval of the above numbered ~tems of the
submitted Nds, the City accepts the offer of the persons subm~tttng the Nds for such ttems and
agrees to purchase the materials, eqmpment, supphes or serwces m accordance wtth the terms,
specffications, standards, quantttaes and for the spemfied sums contained m the Btd Invatattons, Btd
Proposals, and related documents
SECTION III That should the Caty and persons submtttmg approved and accepted ttems and
of the submatted bads wmh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bads, the Ctty Manager or Ns destgnated representattve ts hereby
authorized to execute the written contract wNeh shall be attached hereto, promded that the written
contract as tn accordance wath the terms, condat~ons, specfficattons, standards, quantttaes and
spemfied sums contained tn the Bad Proposal and related documents hereto approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expendaure of funds therefor ~n the amount
and ~n accordance wath the approved bids or pursuant to a written contract made pursuant thereto as
authorized herem
SECTION V That th~s ordinance shall become effective ~mmechately upon ~ts passage and
approval
PASSED AND APPROVEDtlus/-//~-"~ dayof ~/~a~e~ ,1997
JACK MILLER, MAYOR
JENNIFER WALTERS, CITY SECRETARY
BY_ ~-- __
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY OR.D
DATE NOVEMBER 4, 1997
~ REPORT
TO Mayor and Members of the Clty Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT,
SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE
(BID # 2106 - WEATHERING STEEL POLES)
RECOMMENDATION: We reeommand this bid be awarded to the low b~dder meeting
specffieation, Thomas & Betts Corp, m the total amount of $32,916 00
BACKGROUND. This b~d is for the purchase of steel poles to be used at the intersection of
University and Mayball as backup for Loop 288 and as m~scellaneous angle poles (where down guys
cannot be used) These poles are treated w~th corroeote so as they age they look the color of the wood
poles
Four bid proposals were received m response to twenty-sm b~d packages mailed to vendors
pROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Electric D~stnbution, Electric
Utihties, Electric Customers of the City of Denton
EISCALIMEACI: Budgeted funds for 1997 for overhead construction, account 610-103-1031-
3640-9218
Attachments Tabulation Sheet
Memorandum fi.om Don McLaughhn dated October 9, 1997
Respectfully submitted
Assistant City Manager of F~nance
Prepared by
Name Denise Harpoo
Title Senior Buyer
Name Tom D Shaw, C P M
Title Purchasing Agent
951 AGENDA
BID ~ 2106
BID NAME WEATHERING STEEL POLES TEMPLE SUMMIT THOMAS & VALMON 1'
MFG BETTS
IOPEN DATE OCTOBER 7, 1997
~scmrr~9~, V~N~Og V~O~- v~r~oa -~ v~bR
wgA~NG 8TEEL
STEEL PO~ 4S'C~8S H4, ~ S'EMBEDMENT $2,880 00 I $1,955 00 $1,379 00 $1,668 00
8TEELPOLE 45'CLASSH~,7 $'RMBEDMENT $2,~27 00 _ $1,845 00 $1,339 00 $1,592
STEEL POLE 4$'CLASS H2, 7 $,EMBgDM~NT $2,341 0~ $1,736~0 $1,270 00 $1,530 00
/
4 STEEL POLE, 45'C~882, 7 $'EMBEDMENT _ ~ $1,868 00
5 $TEEL POLE, S0'C~SS H4, s S'EMBEDMENT $3,152 00
I '
$1,944 O0 $1,612 O0 $1,692 O0
6 STEEL POLE, ~0'C~8S H2, 8 $'EMBEDMENT $2,768 00
DELIVERY 70-90 DAYS 98 DAYS 6 S WKS 14 WKS
~ BID ~SPONSE8
W M DUSENBE~Y
P~ES~R
Please award bid 2106 to the low Bidder Thomas and Betts
The bid evaluation sheet is attached
Donald L McLaughhn
- Bid Evaluation Weathering Steel Poles 2106
Description Quantity
Temple Summit Thomas & Betts Valmont
45 foot H4 4 2880 11520 1955 7820 1379 5516 1668 667;
45 foot H3 6 2827 16962 1845 11070 1339 8034 1592 955.~
45 foot H2 3 2341 7023 1736 5208 1270 3810 1530 459£
45 foot '2 6 1868 11201 1422 8532 1195 717C 1333 7996
50 foot H4 21 3152 6304 2237 4474 1775 355(~ 1667 3334
50 foot H2 31 2768 8304 1944 5832 1612 483~ 1692 507(~
$61,321 $42,936 $32,916 $37,222
Galvamzed