1997-318 ORDINANCE NO q~- ,.~/~
AN o rNANC ACCEPTrNG COMPETITIVE IDS AND AWA OrNG A CONTACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Caty has solacated, received and tabulated compet~tave bids for the purchase
of necessary materials, eqmpmant, supplaes or serrates in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a desagnated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materaals, equipment, supplaes
or servaces as shown an the "Bad Proposals" submatted therefore, and
WHEREAS, the Caty Council has provaded in the City Budget for the appropriation of funds
to be usedl for the purchase of the materials, equipment, supplies or services approved and accepted
herean, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such atems
BiD ITEM
NUMBER ~ 3LF_2gDOR 3MOUNT
2112 ALL POWELL INDUSTRIES, INC $66,825.00
sECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees roi purchase the materials, equipment, supplies or servaces an accordance with the terms,
specifications, standards, quanttt~es and for the specified sums contained an the Bid Invltataons, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted atems and
of the sul~mltted bids wash to enter into a formal wratten agreement as a result of the acceptance,
approval~ and awarding of the bads, the City Manager or has desagnated representative is hereby
authorized to execute the wratten contract which shall be attached hereto, provided that the written
contract ~s in accordance with the terms, condattons, specfficat~ons, standards, quantities and
specified Isums contained in the Bid Proposal and related documents herean approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submmed b~ds, the C~ty Counml hereby authorizes the expenditure of funds therefor m the amount
and ~n accgrdance wath the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That flus orchnance shall become effective ~mmedmtely upon its passage and
approval
PASSED AND APPROVEDthls,/__~_~____ day of J/J~ff/rJ~bt~/''', 1997
JACK MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE: NOVEMBER 4, 1997
CITY COUNCIl, REPORT
TO Mayor and Members of the City Councxl
FROM Kathy DuBose, Executive Director of Finance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE. (BID # 2112 - REPLACEMENT OF
15 KV CIRCUIT BREAKERS)
IIECOMMENI~ATION: We recommend tbas bid be awarded to the lowest bidder, Powell Indnstnes, Inc,
m the total mount of $66,825 00
~: This b~d ~s for all labor and materials necessary m the replacement of five 15 KV c~rcutt
breakers wh~oh are located ~n~the North Lakes Substation
Th~s is an ongoing CIP program which began m 1995 The five replacement breakers from th~s b~d w~ll
complete the ~hange out program
Four b~d proposals were received ~n response to twenty-seven mwtat~ons to b~d mmled to prospecttve vendors
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Electric Substation, Electric Ut~hUes,
Elecmc CustOmers of the Ctty of Denton
FISCAL IMPACT: Budgeted funds for th~s project come from 1998 account #610-132-1032-3620-9217-
C 15KV08A
Attachments Tabulation Sheet
Memorandum from Ray Wells dated October 20, 1997
Respectfully submitted
Kath~p~_ul}.o~
Executive D~ector of Finance
Prepared by
T~tle SemDr Buyer
Approved
Name Torn D Shaw, C P M
T~tle Purchasing Agent
953 AGENDA
3
[BID # 2112
BID NAME REPLACEMENT OF ISKV (VCB) ELLIOTT PDS PACIFIC POWELLS
BREAKERS ELECTRIC POWER BREAKER 1ND
DIST SYSTEM
IOFEN DATE OCTOBER 14,1997 SERV
DE~CRIPTION - VENDOr-L VENDOR VENDOR VENDOR
I REPLACE 15 KV (VCB) VACUUM $13,780 EA
CIRCUIT BREAKERS $15,949 EA $13,947 EA $13,365 EA
TOTAL $79,745~00 $69,7~35 00 -$68~00 -- $66,825 00
MANUFACTURER WESCO PDS CUTTLER POWELL
HAMMER
DELIVERY A R O 8-10 WEEKS 10-_12 WEE~KS~ 8-10 WEEKS 90-120 DAYS
NO BID ~ONSES
PR1ESTER SUPPLY
PREFERRED SALES
D
CITY OF DENTON, TEXAS
TO Tom Shaw, Purchasing A~ent
Thru Ray D Wells, Superintendent
Substatlons/Meterlng/Co~nunlcatlons
Fromf~.,5 Dan~.l Scott, Foreman
substations
DATE October 20, 1997
SUBJECT: Replacement 15 Kv Circuit Breakers Bid # 2112
After evaluating the bid, we recommend award to Powell
Industries, Inc. for flve 15 Ky VCB C~rcult Breakers The reason
for recommendation of bid to Powell Industries, Inc ~s low b~d
meeting speclfloat~on. Powell Industries, Inc w~ll deliver
F O.B Denton, Texas in 90-120 days A.R O.
I recon~aend that we award the b~d to Powell Industries, Inc at a
price of $66,825.00.
Respondents were as follows
Elllott Electric $79,745 00
Power Distribution Systems $69,735 00
Pac~flc Breaker Systems $68,900 00
Powell Industries, Inc $66,825 00
Pr~ester Supply No B~d
Preferred Sales No
'Dedmated to Quahty Service"
5
t5 Kv Circuit Breaker Evaluation Sheet
BID #: 2t12 Page 2
BID NAME: Replacement t6 kV (VCB) Clreult Bmakere
BID OPEN: O~tober 20, 1997
Evaluation by: Daniel Scott - Foremen Subatatlone
Goat Evaluation Summery Table
Dletributlon Breaker ~owell
EIIIott Services, Sy~teme, nduetrlea, Prle~ter preferred
~_!~_~.d, nc. In.. nc. Supply
Bid Pr;~ $7,~745,00 ~e,T$_~._no_ .fa~__..-(y~-- 00 $e6,825 O0 No Bid bio Bid
~ CUtler
Menb~:-~-'~ w~ I ABB PDS Hemmer =owell No Bid to Bid