1997-322 ORDINANCE NO q//'~ '
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES 1N ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requlnng an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except ~n the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the cmzens, or to preserve the property of the city, or ~t is necessary to protect the pubhc
health or safety of the cmzens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or serwces due to the following emergency conditions outhned in the memorandum
attached hereto as ExluNt "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Comlcfl hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the mty, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or eqmpment, and by reason thereof, the following
emergency purchases of matenals, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
80596 SABER DEVELOPMENT CORPORATION $30,005.00
SECIIO3~ That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance w~th the provisions of state law exempting such purchases
by the City from the reqmrements of competitive bids
3.
SECT~ That th~s ordinance shall become effective immediately upon ~ts passage and
approval
JACK MILLER, MAYOR
ATTEST
JBEy ~NN- IFER WAUI ~TARY
HERBERT L PROUTY, CITY ATTORNEY
DATE NOVEMBER 4,1997
' CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant C~ty Manager of Finance
SUBJECT AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE
LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF
COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE.
(PURCHASE ORDER 80596 - SABER DEVELOPMENT CORPORATION)
RECOMMENDATION: We recommend Purchase Order 80596 to Saber Development Corporation
be approved m the mount of $30,005 00
~ Tbas purchase order ~s for the emergency installation of modifications to the
samtary sewer system serving the new Denton County Juvenile Detention Center The design and
~nstallat~on of the new Juvemle Detention facflmes ~s causing effluent to surge into the new bmldmg
In adcht~on, Denton County is ~ntendmg to install addmonal trmmng faclhties utilizing the same
surging sewer hne
Due to potentml damage to the btukhng, contamination of surrounding area and lun~ted construcuon
t~me, we were unable to formally b~d the project Phone quotations ranged from the low of
$30,005 00 to the h~gh of $65,478 00
Chapter 252 of the Texas Local Government Code exempts emergency purchases from the b~d
process
The project consists of 261 feet ofS" samtary sewer, 200 feet of 10" sanitary sewer, (2) 4' manholes
and (3) 4" sewer taps
pROGRAMS: DEPARTMENTS OR GROUPS~AEFJECTED: Denton County Juvemle
DetenUon Center and Water/Wastewater Engmeenng D~vm~on
FISCALtlMPACT: Funds for fins emergency aeqmsmon vall come from 1997-98 budget funds,
account number 625-082-0471-V802-9114
Attachments Purchase Order 80596
Respectfully submitted
Assistant City Manager of Finance
Name To~'~D Shaw, C P M
T~tle purchasing Agent
946 A(~ENDA
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