1997-330 ORDINANCE NO ~-.~0
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance wath the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has revaewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropraatlon of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SEC,_TIOB[2 That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER ~qO_ VENDOR AMOIINT
2114 ALL VILLAGE FORD $300,135.00
SECTION II That by the acceptance and approval of the above numbered 1terns of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance wath the terms,
specifications, standards, quantatles and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wash to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents hemm approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor m the mount
and m accordance w~th the approved bids or pursuant to a written contxact made pursuant thereto as
authorized herexn
S~CTION V That this ordxnance shall become effective ~mmedmtely upon its passage and
approval
PASSED AND APPROVED ttns /~-- day of
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE NOVEMBER 18, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Assistant C~ty Manager of F~nance
SUBJECT AN ORDiNANCE ACCEPTiNG COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2114 - POLICE SEDANS)
RECOMMENDATION: We recommend th~s b~d be awarded to the lowest b~dder, Vdlage Ford, for 15
Pohce Sedans at $20,009 00 each ~n the total amount of $300,135 00
BACKGROIJJSII: Th~s b~d ,s for the purchase of 15 pohce patrol sedans w?h, se!ect?d opt~ons...(,Seenetawb
shee0 Theaeqms~ttonofthesefleetmotorpoolreplacementswasapproveatnthe~uage~process the
vebacles will replace 15 umts that are 3 ¥.ears old, and no longer statable for patrol use The retired un~ts wtll
be reassigned to hghter duty uses or sold at punnc auction
The C~ty of Lew~swlle and Denton County intend to purchase patrol sedans from this b~d through an Interlocal
Cooperative Purchasing Agreement
S~x quahfied b~ds were received as a result of sollmtat~ons marled to thirty-four supphers
PROGRAMS; I~EPARTMENT8 OR GROUPSAFIECIED. Police Patrol D~vts~on and Motor Pool
OperaUons
FISCAL IMPACT: Funds to purchase the vehicles are available from accotmt number 720-025-0584-9104
Motor Pool Replacements
Attachment Tabulation Sheet
Respectfully submitted
Kath~D. uBoOe
Assistant C~ty Manager of F~nance
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
955 AGENDA
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