1997-331 ORDr ANCENO
AN oP r *NCE ACCEPTr O CO ETI*IVE BIDS AND AWA INO A CON* Cr FOR
*.E PURC.^SE OF MATm S, EQUImEN , SUPPLIES OR SERVICES, PROVIDINO
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance wath the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COU-NCIL OF THE CITY OF DENTON HEREBY ORDAiNS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
]~J_MBER ~ VJEIS!DOR /MM_OIINT
2115 1, 13B CLASSIC CHEVROLET $ 47,807.00
2115 2,7, 13C LONGHORN DODGE $ 72,968 00
2115 3, 4 VILLAGE FORD $ 78,582.00
2115 5 MCNATT DODGE $ 16,941.00
2115 6 MAXWELL DODGE $ 18,448.00
2115 8, 9 SAMUALS DODGE $115,076 00
2115 10, 11 HUDIBERG CHEVROLET $ 68,653 00
2115 12 BILL UTTER FORD $ 24,554.55
2115 13A PHILPOTT FORD $ 28,282.00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
speclficalaons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wash to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
SRCTION IV That by the acceptance and approval of the above numbered xtems of the
submxtted bids, the City Council hereby authorizes the expenditure of funds therefor m the mount
and m accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That flus ordinance shall become effecUve immediately upon its passage and
approval
PASSED AND APPROVED flus /~-~day of ~]~, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
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DATE NOVEMBER 18, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2115 - FLEET VEHICLES)
RECOMMENIIATION: We recommend this bid be awarded to the lowest bidder meeting specifications
as listed below
1 1 ~ TN MINI VAN CLASSIC CHEV $18,477 EA $18,477 00
2 2 1~ TN PICKUP LONGHORN DODGE $13,449 EA $26,898 00
3 2 1,/2 TN PICKUP LWB VILLAGE FORD $14,397 EA $28,794 00
4 3 ~ TN PICKUP EXT CAB VILLAGE FORD $16,596 EA $49,788 00
5 1 3/4 TN PICKUP LWB MCNATT DODGE $16,941 EA $16,941 00
6 1 3/4 TN PICKUP SWB MAXWELL DODGE $18,448 EA $18,448 00
7 I 1 TN CAB/CHASSIS (GAS) LONGHORN DODGE $16,556 EA $16,556 00
8 3 1 TN CAB/CHASSIS (DIESEL) SAMUALS DODGE $28,242 EA $84,726 00
9 I 1 TN CAB/CHASSIS DIESEL 4X4 SAMUALS DODGE $30,350 EA $30,350 00
10 I 1 TN CAB/CHASSIS HD 60" HUDIBERG CHEV $22,831 EA $22,831 00
11 2 1 TN CAB/CHASSIS HD 84" HUDIBERG CHEV $22,911 EA $45,822 00
12 I ~ TN UTILITY VEHICLE BILL UTTER $24,554 55 $24 554 55
13A 2 4 DOOR MEDIUM SEDANS PHILPOTT FORD $14,141 00 $28,282 00
13B 2 4 DOOR MEDIUM SEDANS CLASSIC CHEV $14,665 00 $29,330 00
13C 2 4 DOOR MEDIUM SEDANS LONGHORN DODGE $14,757 00 $29,514 00
25 UNITS TOTAL AWARD $471,311 55
The lower price offered by Bill Utter Ford and Village Ford on item one were for a full size van and failed
to meet the mlm van requirement
The lower prices offered by Longhorn Dodge, Hud~berg Chevrolet, McCombs Fleet and Classic Chevrolet
for ~tems 8 and 9 fmled to meet spec~ficatmns They offered gasohne instead of d~esel or 3/4 ton umts ~n place
of the one tola umt reqmred
The award of'items 13A, 13B and 13C are intended to acquire a m~xed fleet for use by the Police Department
Criminal Investigation Division This award allows us to purchase two Dodge vehicles, two Ford vehicles
and two Chevrolet vehicles
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CITY COUNCIL REPORT
NOVEMBER 18, 1997
PAGE 2 OF 2
~; Tlus b~d ts for the rel~lacement of motor pool vetucles and/or fleet additions approved
rocess The retired umt~ will be assigned hghter duty positions or sold at pubhc auction
PROGRAMS; I}EPARTMENTS OR GROUP8 AFFECIE~ Motor Pool Operations and various
d~vls~on receiving new vehicles
FI,~2ALJ3~M~ These vehicles will be funded ~om a comblnat~on of Motor Pool Replacement funds
and/or 1997-98 budget funds for capital acqmslt~ons
Attachment Tabulation Sheet
Respectfully submitted
Approved
Name 'Tom'D Shaw,~C P M
Tttle Purchasing Agent
956 AGENDA
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