1997-332 ORDINANCE NO 7]'"~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated compeut~ve bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or servmes as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER 2510_ YENDOR AMOLYNZT
2116 ALL SOUTHWEST INTL. $1 8 4,9 4 $. 0 0
SEC. ZION_II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
spemficatlons, standards, quantanes and for the specified sums contmned in the Bid Inwtatlons, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wmh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representanve is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance w~th the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the Caty Council hereby authorizes the expenditure of funds therefor ~n the amount
and m accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That tbas ordinance shall become effective lmme&ately upon ~ts passage and
approval
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE NOVEMBER 18, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Counml
FROM Kathy DuBose, Assistant C~ty Manager of F~nance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2116 - 12 YD DUMP TRUCK
AND HEAVY DUTY TRUCK CAB/CHASSIS)
RECOMMENDATION: We recommend th~s b~d be awarded to the lowest b~dder as hsted below
1A 1 12 CU YD DUMP TRUCK SOUTHWEST INTL $56,775
OPTIONAL AIR RIDE SEAT $ 300
AIR CONDITIONING $ 600
AM/FM RADIO $ 200
BED/LOAD VIBRATOR $ 650
$58,525
lB 1 12 CU YD DUMP TRUCK SOUTHWEST INTL $56,775
OPTIONAL AIR RIDE SEAT $ 300
AM/FM RADIO $ 200
BED/LOAD VIBRATOR $ 650
$57,925
2 1 27,000 OVW CAB/CHASSIS SOUTHWEST INTL $37,279 $37,279
3 1 28,000 GVW CAB/CHASSIS SOUTHWEST INTL $30,570 $30,570
TOTAL $184,299
~: Tins b~d ~s for thepurchase of motor pool replacements for one 12 y .ard. dump tru~ck~and
wo heavy duty truck chassis for the Street Mmntenance Depa ~.em and one 12 yara au~,p t,ruc.z r?et
addmon for thc Drainage D~ws~on The replacement or addition of these vehicles was approvea ~n me ouoget
process
PROGRAM~(. r}EPARTMENTS OR GROUPS AFFECTED. Motor Pool Operations, Street Mmntenance
D~ws~on and Drainage D~ws~on
3
CITY COUNCIL REPORT
NOVEMBER 18, 1997
PAGE 2 OF 2
i*ISCAL IMPACT: These vehicles will be funded from a combination of Motor Pool Replacement funds
and or 1997/98 budget funds for capital acquisitions
Attachment Tabulatton Sheet
Respectfully submitted
Assistant City Manager of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
959 AGENDA
4
I iD~ -- 2116
ID NAME 12 YD DUMP TRK & HEAVY DUTY MCCOMBS DURANT SOUTHWEST METRO LONE STAR
TRUCK CAB/CHASSIS FLEET CLASSIC INTL FORD TRK
CHEV BOB SUMMERS GMC
OPEN DATE OCTOBER 30,1997
DESCRIPTION ¥~NI~OR VENDOR ~NDOR VENI~OR VF~NDOR
12 CUBIC YD TANDEM DIESEL
DUMP TRUCK & BODY $57,672 00 $57,574 C $$6,775 001 $64,995 0 _$60,515 00
CAB~CHASSlS $39,950 0~$39,42100 $?,27~900[ S4~,48~00t$41 429 00
27,500
GVW
!
3 I 28,000 GVW CAB/CHASSIS $33,524.00 $33,051 00 $30,570 00[ $41,750 00~ $35,190 00
ADD $1,425
!
PER UNIT FOR
EXTENDED
WARRANTY
rr~M ! 150 180 DAYS 165 DAYS 90 210 DAYS MAR APR 98 210 270 DAYS
ITeM 2 120-150 DAYS 135 DAYS - 90-210 DAYS MAR-APR 98 210 270 DAYS
-- 135 DAYS 90 210 DAYS MAR APR 98 210 270 DAYS