1997-333 ORDINANCE NO
AN ORDFNANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
YVl-IEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or semces in accordance with the procedures of STATE
law and Cay orchnances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herren, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NIJ_MBER NO _VENDOR AMOUNT
2119 ALL ZIMMERER KUBOTA & $ 20,731.00
EQUIPMENT, INC.
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specfficatlons, standards, quantttaes and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids rash to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance w~th the terms, conditions, spemfications, standards, quant~ties and
specified sums contained m the Bid Proposal and related documents herein appro~ ed and accepted
3.
,qF~CTION IV That by the acceptance and approval of the above numbered ~tems of the
submxtted ~ds, the City Council hereby anthonzes the expenditure of funds therefor m the mount
and xn accOrdance vath the approved bxds or pursuant to a written contract made pursuant thereto as
authorized hereto
SF~£TION V That tlus ordinance shall become effectxve unmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s __ _ ,1997
JA~M~LLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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DATE NOVEMBER 18, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Assistant C~ty Manager of Finance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE (BID #2119 - RUBBER TRACK
EXCAVATOR)
I~ECOMMENDATION: We recommend th~s bid be awarded to the lowest bidder meeting specifications,
Zlmmerer Kubota & Eqmpment, Inc, in the amount of $20,731 00 with delivery in 14 days
BACKGROIISID: Tlus bid ~s for the purchase of a small slz. e rubb? track excavator, for ,use by.~e Wate,~
and Sewer Field Services Division The rubber track protects lawns, anveways ana sloewalKs ano me smm
size allows access to easements through gates, ete
This unit is a fleet addttmn approved ~n the budget process
The lower price offered by McKmney Bobcat failed to meet the minimum horsepower by 25% We feel this
is detrimental to the intended use of this piece of eqmpment
p~ROGRAMS; DEPARTMI~'~NTS OR GROUPS AFFECTEd: Water and Sewer Field Services Division
and Motor Pool Operattons
FISI2A~~ This umt will be purchased from 1997/98 budgeted funds account number 620-081-
0462-9104
Attachment Tabulation Sheet
Respectfully submitted
ICa~lly Dul~se
Assm~t C~ty Manager of Fmance
Approved
~ 'Tofft D ~lmw'7, C P M
Title Purchasing Agent
9 5 8 AGENDA
I BID NORTH FUTURE ZIMMER MCKINNEY
NAME
RUBBER
TRACK
EXCAVATOR TEXAS EQUIP KUBOTA BOBCAT
EQUIP
OPEN DATE OCTOBER 30, 1997
1 I RUBBER T~CK EXCAVATOR $23,455 08 $20,731 00 $20,265 00
MFG TA~NCHI KUBOTA MELROE
MODEL TB015 HR12 ~412~1 320
DELIVERY 60 DAYS 90 DAYS 14 DAYS 45 DAYS
NO BID
CONLEY LOTT NICHOLS
DA~ EQUW
CLEMMONS T~CTOR
MART~ EQUIPMENT
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