1997-334AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Ctty has sohcited, received and tabulated compeUUve bids for the purchase
of necessary matenals, eqmpment~ supplies or services tn accordance vath the procedures of STATE
law and City ordinances, and
WHEREAS, the Ctty Manager or a desiglmted employee has rewewed and recommended
that the hereto described b~ds are the lowest responsible bids for the materials, eqmpment, supphes
or services as shown in the "Bid Proposals" subrmtted therefore, and
WHEREAS, the Ctty Courted has provtded m the C~ty Budget for the appropriation of funds
to be used for the purchase of the materials, equtpment, supphes or servtces approved and accepted
herem, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SF~C. TION I That the numbered ttems m the follov~ng numbered b~ds for materials,
eqmpment, supphes, or services, shown in the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible btds for such xtems
BID ITEM
]~I].IMBER NO 3LE]hIDJ~)R AMC)lINT
2121 1 DALLAS FORD NEW HOLLAND $ 98,998.00
g]~CTION [1 That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the Ctty accepts the offer of the persons submttttng the bids for such ttems and
agrees to purchase the matenals, eqtupmem, supphes or services ~n accordance w~th the terms,
spectficat~ons, standards, quant~ties and for the spectfied sums contained tn the B~d Invttatlons, Bid
Proposals, and related documents
~R£TION III That should the City and persons subm~ng approved and accepted Items and
of the subrmtted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or lus designated representattve is hereby
authonzed to execute the written contract wtuch shall be attached hereto, provtded that the written
contract is tn accordance w~th the terms, conchtwns, speclficatwns, standards, quantttaes and
specified sums contsmed m the Btd Proposal and related documents hereto approved and accepted
S~CTION IV That by the acceptance and approval of the above numbered items of the
subrmtted, bids, the City Council hereby authorizes the expenchture of funds therefor in the amount
a~d m accordance voth the approved bids or pursuant to a written con~act made pursuant thereto as
authonzed herein
,~RCTION V That flus ordinance shall become effecUve unmechately upon its passage and
approval
JAfMILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE NOVEMBER 18, 1997
CII_Y ~REPDRT
TO Mayor and Members of tho Ctty Council
FROM Kathy DuBose, Asststant C~ty Manager of F~nance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR
AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2121 - LOADER BACKHOE
TRACTOR)
RECOM_MENDATION. We recommend Item I of th~s bid be awarded to the lox~est btdder as listed
below
lA I LOADER BACKHOE TRACTOR DALLAS FORD $43 372 l
80 HP NEW HOLLAND ,
OPTIONAL 18" BUCKET $ 625 I
EXTEND A BOOM 4' $ 4 300
HYDRAULIC TOOL CIRCUIT $ I 356
AIR CONDITIONER $ 1,996
$ 51,649
lB I LOADER/BACKHOE TRACTOR DALLAS FORD $43.372
80 HP NEW HOLLAND
OPTIONAL 18" BUCKET $ 625
HYDRAULIC TOOL CIRCUIT $ 1,356
AIR CONDITIONER $ 1,996
$47,349
TOTAL $98,998
Item 2 will be presented to Councd at a later date No award at this t~me
BACKGROU~ID: This bid is for the purchase of one motor pool replacement Loader Backhoe Tractor and
one fleet addition Loader Backhoe Tractor The units wall be assigned to Drmnage Division (lA) and to the
Water/Sewer Field Services Division (lB) Both tractors were approved ~n the budget process
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CITY COUNCIL REPORT
NOVEMBER 18, 1997
PAGE 2 OF 2
PROGRAMS, DEPARTMENTS OR GROUP~TED~ Motor Pool Operations, Drainage Division
and Water/Sewer Field Services Division
FISCALIM~ACT: These units will be funded from the following account
Accoum number 720-025-0584-9104 $47,349 00
625-082-0471-9104 ILS_L6649.00
$98,998 00
Attachment Tabulation Sheet
Respectfully submitted
Katl~ DgBI0se
Asslsffffit C~y Manager of F~nance
Approved
Name Tom'D Shaw, C P M
T~tle Purchasing Agent
957 AGENDA
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