1997-361AN ORDINANCE OF TIFF. CITY OF DENTON AUTHORIZING THE CITY MANAGER TO
EXECUTI~ A PROFESSIONAL SERVICES AGREEMENT WITH TEAGUE NALL AND PERK]NS,
INC. FOR DEVELOPMENT OF A CITY-WIDE FLOOD MITIGATION PLAN; AUTHORIZING
~l'H~ EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE
(PURCHASE ORDER # 81811 - TEAGUE, NALL AND PERKINS, INC IN THE AMOUNT OF
$25,200 00).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I. That the City Manager is authorized to execute a professional services
agreement between the City of Denton and Teague, Nail and Perkins, Inc for the development of a
city-wide flood mitigation plan, under the terms and conditions, contained in said professional serwces
agreement, which is attached hereto and made a part hereof
SECTION H. That the City Council hereby authorizes the expenditure of funds in the
manner and amount as specified in the professional services agreement
SECTION III. That this ordinance shall become effective lmmedintely upon its passage and
approval
JAC~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM.
HERBERT L PROUTY, CITY ATT~NEY
3.
PROFESSIONAL SERVICES AGREEMENT
for the preparation of a
CITY-WIDE FLOOD MITIGATION PLAN
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT is made and entered into as of the ~ day of {~..[~-~, 1997,
by and between the C~ty of Denton, a Texas Mumc~pal Corporation, w~th ~ts principal office at
215 E Melfinney Street. Denton, Denton County, Texas 76201. (heremafter sometimes referred
to as "OWNER") and Teagt~e Nall and Per.ns. Inc, with ~ts corporate office at 915 Florence St.
Fort Worth, Texas 76102, hereinafter called the ("CONSULTANT") acting here~n, by and
through their duly authorized representative
WITNESSETH, that ~n consideration of the covenants and agreements here~n contained, the
part~es h~reto do mutually agree as follows
ARTICLE I
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the
CONSULTANT hereby agrees to perform the services hereto m connection w~th the ProJect as
stated m the sections to follow, w~th chllgenee and m accordance w~th the professional standards
customarily obtained for such services m the State of Texas The professional services set out
herein are in connection with the following described project
The ProJect shall include WlthOllt lumtanon the development ofa c~ty-w~de flood mitigation
plan which will be prepared m accordance w~th the gu~dehnes prowded ~n FEMA's document,
PAGE I
"Flood Mtttgatlon Assistance (FMA)" The plan will then be submitted to FEMA for the purpose
of applying for federal grant assistance m the acqmsmon of property and/or easements for the
construction of major drainage faeflmes along the mare channels of the Pecan Creek and PEC-4
watersheds
ARTICLE II
SCOPE OF SERVICES
The CONSULTANT shall perform the following serwces xn a Wofess~onal manner
A The CONSULTANT shall perform all those serwces as necessary and as described ~n the
OWNER's verbal request for a priced, scope of work proposal, which the OWNER has
utilized to sohclt the CONSULTANT's serwces
B To perform all those serwces set forth ~n CONSULTANT'S proposal dated September 8,
1997, which proposal ~s attached hereto and made a part hereof as Exhibit "A" as ~f written
word for word here~n
C CONSULTANT shall perform all those serwces set forth ~n ~ndiv~dual task orders which
will be set up as separate sections m the flood m~t~gat~on plan and shall be attached to th~s
Agreement and made a part hereof for all purposes as separate agreements
Task Order Sections of Plan
1 Descrlptlon of how the public has been and will be ~nvolved in the planning process
2 Coord~nation with other agencies and/or orgamzatlons
3 Preparation of a flood hazard inventory
4 Identification of specffic flood problem areas
5 Rewew of possible options for mmgatlon
6 Compile exlstang data into a cohesive format to address the requarements of the plan
PAGE 2
7 Summarize the outcomes of all above action and outhne action to be taken by City for
plan ~mplementatlon
8 Holding of a public hearing to enlist citizen input and obtain adoption of plan by City
Council
These tasks are described xn greater detail in "CRS Floodplmn Management Planning
Process" Tlus appendix is attached to this proposal as Exhibit "C" and xs ~ncorporated
herein
D If there is any conflict between the terms of th~s Agreement and any exhibits attached to th~s
Agreement, the terms and cond~taons of this Agreement will control over the terms and
condmons of the attached exhibits and/or task orders
ARTICLE III
ADDITIONAL SERVICES
Addmonal Services to be performed by the CONSULTANT, if authorized by the OWNER,
which are not included m the above described basic serwces, are described as follows
A During the course of the project, as requested by OWNER, the CONSULTANT will be
available to accompany OWNER's personnel when meeting w~th FEMA, the Texas Natural
Resource Conservation Commission, U S Enwronmental Protecuon Agency, or other
regulatory agencies The CONSULTANT w~ll assist OWNER personnel on an as-needed
basis in prepanng comphance schedules, progress reports, and prowdmg general technical
support for the OWNER's compliance efforts
B Assisting OWNER or Contractor in the defense or prosecution of htlgatlon m connection
with or m addition to those services contemplated by th~s Agreement Such services, ~f any,
shall be furnished by CONSULTANT on a fee basis negotiated by the respective pames
PAGE 3
outside of and in addition to this Agreement
C Preparing cop~es of Computer Atded Drafting (CAD) electromc data bases, drawings, or
files for the OWNER's use m a future CAD system
D Preparing apphcaUons and supporting documents for government grants, loans, or planning
advances and prowdlng data for detailed apphcanons
E Appearing before regulatory agencies or courts as an expert w~tness ~n any llt~gatlon with
third parties or condemnation proceedmgs arising from the development of the Project,
including the preparanon of engineering data and reports for assistance to the OWNER
ARTICLE IV
PERIOD OF SERVICE
This Agreement shall become effective upon execuuon by the OWNER and the
CONSULTANT of thxs Agreement and upon xssuance of a not~ce to proceed by the OWNER and
shall remain m force for the perxod which may reasonably be reqmred for the completion of the
Project, meludmg Additional Serwces, ~f any, and any reqmred extensions approved by the
OWNER Thxs Agreement may be sooner terrmnated in accordance wxth the prowslons hereof
Time ~s of the essence ~n th~s Agreement The CONSULTANT shall make all reasonable efforts
to complete the services set forth herem as expe&t~ously as possxble and to meet the schedule
estabhshed by the OWNER, actmg through ~ts Cxty Manager or h~s desxgnee
PAGE 4
ARTICLE V
COMPENSATION
A COMPENSATION TERMS:
1 "Subcontract Expense" ~s defined as expenses incurred by the CONSULTANT
employment of others m outside firms
2 "D~reet Non-Labor Expense" is defined as that expense for any assignment incurred
by the CONSULTANT for supplies, transportation and equipment, travel,
conunumcat~ons, subsistence, and lodging away from home and simxlar incidentals m
connection w~th that assignment
B. BILLING AND PAYMENT:
For and ~n consideration of the professional serwees to be performed by the CONSULTANT
hereto, the OWNER agrees to pay CONSULTANT based on the cost estimate detail at an
hourly rate shown m Exhibit "B", which is attached hereto and made a part of tins
Agreement as ~f written word for word hereto, a total fee including reimbursement for direct
non-labor expense not to exceed $ 29.400.
Partial payments to the CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by the OWNER through its C~ty Manager or his
designees, however, under no circumstances shall any monthly statement for services exceed
the value of the work performed at the time a statement is rendered The OWNER may
w~thhold the final 5 % of the contract amount until completion of the Project
Nottung contained in this Article shall require the OWNER to pay for any work which is
unsatisfactory as reasonably determined by the City Manager, or h~s designee, or which is
not submitted in comphanee w~th the terms of this Agreement The C~ty shall not be
required to make any payments to the CONSULTANT when the CONSULTANT is in
PAGE 5
default under flus Agreement
It ~s specffically understood and agreed that the CONSULTANT shall not be authorized to
undertake any work pursuant to th~s Agreement which would reqmre addmonal payments
by the OWNER for any charge, expense, or reimbursement above the maximum not-to-
exceed fee as stated wahout first hawng obtained written authorization from the OWNER
The CONSULTANT shall not proceed to perform the serwces hsted in Article IV,
Addmonal Serwces, w~thout obtmmng prior written authorization from the OWNER
C. ADDITIONAL SERVICES
For Additional Services authorized in writing by the OWNER ~n Article IV, the
CONSULTANT shall be prod based on the Schedule of Charges at an hourly rate shown an
Exhibit "B" Payments for addmonal services shall be due and payable upon submission
by the CONSULTANT and shall be xn accordance wah subsectaon B hereof Statemems
shall not be submitted more frequently than monthly
D. PAYMENT
If the OWNER fails to make payments due the CONSULTANT for serwces and expenses
w~thln s~xty (60) days after receipt of the CONSULTANT'S undisputed statement thereof,
the amounts due the CONSULTANT will be ~ncreased by the rate of one percent (1%) per
month from the smd s~xt~eth (60th) day, and m addition, the CONSULTANT may, after
gtvmg seven (7) days' written notme to the OWNER, suspend serwces under th~s Agreement
until the CONSULTANT has been prod m full all amounts due for services, expenses and
charges prowded, however, nottung herem shall reqmre the OWNER to pay the late charge
of one percent (1%) set forth hereto if the OWNER reasonably determmes that the work ~s
tmsat~sfactory, in accordance w~th this Article V, Compensauon
PAGE 6
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in d~scovenng and
promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT
or any subcontractors or subeonsultants
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furmshed by the CONSULTANT (and CONSULTANT's
subcontractors or subeonsultants) pursuant to flus Agreement are ~nstruments of service and shall
become the property of the OWNER upon the terrmnat~on of th~s Agreement The
CONSULTANT is entitled to retam eop~es of all such documents The documents prepared and
furmshed by the CONSULTANT are ~ntended only to be appheable to this Project and OWNER'S
use of these documents m other projects shall be at OWNER'S sole risk and expense In the event
the OWNER uses the Agreement in another project or for other purposes than specified herein any
of the ~nformation or materials developed pursuant to th~s Agreement, CONSULTANT ~s released
from any and all habthty relating to their use m that project
ARTICLE VIII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as an
employee of the OWNER CONSULTANT shall not have or claim any right arising from
employee status
PAGE 7
ARTICLE IX
INDEMNITY AGREEMENT
The CONSULTANT shall ~ndenmify and save and hold harmless the OWNER and its
officers, agents, and employees from and against any and all liability, claims, demands, damages,
losses, and expenses, including but not limited to court costs and reasonable attorney fees incurred
by the OWNER, and including without hnutataon damages for bodaly and personal injury, death
and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its
officers, shareholders, agents, or employees in the execution, operation, or performance of tins
Agreement
Notlung in tins Agreement shall be construed to create a hablllty to any person who is not
a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law
or equity, to any claim, cause of action or htlgatlon filed by anyone not a party to this Agreement,
lncludang the defense of governmental lmmumty, which defenses are hereby expressly reserved
ARTICLE X
INSURANCE
During the performance of the Services under this Agreement, CONSULTANT shall
maintain the following insurance with an insurance company licensed to do business in the State
of Texas by the State Insurance Commission or any successor agency that has a rating with Best
Rate Carriers of at least an A- or above
A Comprehensive General Liability Insurance w~th bodaly injury limits of not less than
$500,000 for each occurrence and not less than $500,000 in the aggregate, and with
property damage limits of not less than $100,000 for each occurrence and not less than
$100,000 in the aggregate
PAGE 8
B Automobile Lmbihty Insurance with bodily injury limits of not less than $500,000 for each
person and not less than $500,000 for each accident and with property damage limits for not
less than $100,000 for each accident
C Worker's Compensation Insurance in accordance w~th statutory requirements and
Employers' Liability Insurance with hnuts of not less than $100,000 for each acc~dem
D Professional Llablhty Insurance with hmlts of not less than $1,000,000 annual aggregate
E The CONSULTANT shall furmsh ~nsurance certificates or ~nsurance pohcles at the
OWNER's request to ewdence such coverages The ~nsurance policies shall name the
OWNER as an additional insured on all such pohcies and shall contmn a provision that such
insurance shall not be canceled or modffied without 30 days prior written not~ce to OWNER
and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date
of the change or cancellation, serve substitute pohc~es furmsh~ng the same coverage
ARTICLE XI
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The part~es may agree to settle any thsputes under th~s Agreement by submitting the dispute
to arbitration or other means of alternate dispute resolution such as methat~on No arbitration or
alternate d~spute resolution arising out of or relating to, this Agreement involving one party's
disagreement may include the other party to the disagreement without the other's approval
PAGE 9
ARTICLE XII
TERMINATION OF AGREEMENT
A Notwithstanding any other provision of this Agreement, e~ther party may terminate by
giving thirty (30) days advance written notice to the other party
B This Agreement may be terrmnated ~n whole or ~n part in the event of either party
substantially falling to fulfill its obhgataons under this Agreement No such termination will
be affected unless the other party is given (1) wrnten notme (dehvered by certified mall,
return receipt requested) of intent to terminate and setting forth the reasons specifying the
nonperformance, and not less than 30 calendar days to cure the failure, and (2) an
opportumty for consultation with the terminating party prior to termination
C If the Agreement is terminated prior to completion of the services to be provided hereunder,
CONSULTANT shall immediately cease all services and shall render a final bill for serwces
to the OWNER within 30 days after the date of termination The OWNER shall pay
CONSULTANT for all services properly rendered and satisfactorily performed and for
reimbursable expenses to termination incurred prior to the date of termination in accordance
with Amcle IV, Compensation Should the OWNER subsequently contract with a new
CONSULTANT for the contmuauon of services on the project, CONSULTANT shall
cooperate m provldIng reformation The CONSULTANT shall turn over all documents
prepared or furmshed by CONSULTANT pursuant to tins Agreement to the OWNER on
or before the date of termination but may maintain copies of such documents for its use
ARTICLE XIII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute nor be deemed a release of the responsibthty
and habfltty of the CONSULTANT, its employees, associates, agents, subcontractors, and
subconsultants for the accuracy and competency of their designs or other work, nor shall such
PAGE 10
approval be deemed to be an assumption of such responslbthty by the City for any defect in the
design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and
sub-consultants
ARTICLE XIV
NOTICES
All notices, communlcataons, and reports required or permitted under this Agreement shall
be personally delivered or marled to the respective parties by depositing same in the United States
mall at the address shown below, certified mall, return receipt requested unless otherwise specffied
herein Mailed not,ecs shall be deemed commumcated as of three (3) days mailing
To CONSULTANT To OWNER
Teague Nall and Perkans, Inc C~ty of Denton
J R~chard Perkins, P E ATTN Jerry Clark, P E
Title Principal Title Director of Engr & Transp Dept
2001 W Irving Blvd 215 E McKlnney
Irving, Texas 75061 Denton, Texas 76201
All notmes shall be deemed effective upon receipt by the party to whom such notice is given
or w~thln three (3) days marling
ARTICLE XV
ENTIRE AGREEMENT
This Agreement consisting of 16 pages and 3 exhibits constitutes the complete and
final expressaon of the agreement of the parties and is intended as a complete and exclusive
statement of the terms of their agreements and supersedes all prior contemporaneous offers,
prormses, representations, negottanons, discussions, communications, and agreements which may
PAGE 11
have been made in connection w~th the subject matter hereof
ARTICLE XVI
SEVERABILITY
If any prowslon of th~s Agreement ~s found or deemed by a court of competent jur~sd~ctlon
to be lnvahd or unenforceable, it shall be considered severable from the remainder of this
Agreement and shall not cause the remainder to be invalid or unenforceable In such event, the
party shall reform fi'as Agreement to replace such stricken prowslon w~th a vahd and enforceable
prowslon which comes as close as possible to expressing the ~ntent~on of the stricken prows~on
ARTICLE XVII
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, local laws, rules, regulataons, and
ordinances appheable to the work covered hereunder as they may now read or hereinafter be
amended
ARTICLE XVIII
DISCRIMINATION PROHIBITED
In performing the serwees required hereunder, the CONSULTANT shall not d~scr~mmate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap
PAGE 12
ARTICLE XIX
PERSONNEL
A The CONSULTANT represents that it has or will secure at its own expense all personnel
required to perform all the services required under this Agreement Such personnel shall
not be employees or officers of, or have any contractual relations with the City
CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict
of interest that may arise during the term of this Agreement
B All services required hereunder will be performed by the CONSULTANT or under its
supervision All personnel engaged in work shall be qualified and shall be authorized and
perrmtted under state and local laws to perform such services
ARTICLE XX
ASSIGNABILITY
The CONSULTANT shall not assign any interest in this Agreement and shall not transfer
any interest in flus Agreement (whether by assignment, novation, or otherwise) without the prior
written consent of the OWNER
ARTICLE XXI
MODIFICATION
No waiver or modification of tins Agreement or of any covenant, condition, or hmltatlon
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or mod~ficataon shall be offered or received in evidence
in any proeeechng arising between the parties hereto out of or affecting this Agreement, or the
rights or Obligations of the parties hereunder, and unless such waiver or modification is in writing,
duly executed, and, the parties further agree that the provisions of this section will not be waived
PAGE 13
unless as herein set forth
ARTICLE XXII
MISCELLANEOUS
A The following exhibits are attached to and made a part of fins Agreement
Exhibit "A" -- Consultant's Proposal
Exhlhit "B" -- Employee Hourly Rates
Exhibit "C" -- CRS Floodplain Management Planning Process
B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the
f'mal payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers, and records of the CONSULTANT involving
transactions relating to th~s Agreement CONSULTANT agrees that OWNER shall have
access during normal workmg hours to all necessary CONSULTANT famht~es and shall be
provided adequate and appropriate work~ng space ~n order to conduct audits in comphance
with th~s section OWNER shall g~ve CONSULTANT reasonable advance not~ce of
~ntended auchts
C Venue of any stat or cause of action under this Agreement shall lie exclusively ~n Denton
County, Texas This Agreement shall be construed ~n accordance with the laws of the State
of Texas
D For the purpose of ttus Agreement, the key persons who will perform most of this work
hereunder shall be J R~chard Perkins, Gary V~ckery, Kelly Dillard, and Kelly Wood
However, nothing herein shall hm~t CONSULTANT from using other quahfied and
competent members of their firm to perform the serwces required herein
E CONSULTANT shall commence, carry on, and complete any and all projects w~th all
apphcable dispatch, ~n a sound, economical, efficient manner, and, m accordance with the
PAGE 14
prows~ons hereof In aecomphshmg the projects, CONSULTANT shall take such steps as
are approprmte to ensure that the work involved is properly coordinated with related work
being earned on by the OWNER
F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal
all available information pertinent to the project, mclud~ng previous reports, any other data
relative to the project and arranging for the access to, and make all provisions for the
CONSULTANT to enter m or upon, pubhc and private property as reqmred for the
CONSULTANT to perform services under th~s Agreement The fee quoted m the proposal
~s based on s~gmfieant cooperation and assistance by City staff CONSULTANT anticipates
that the OWNER will expend approximately $4,200 of effort to assist w~th commumty
meetings, to a~d in evaluation of ex~stmg programs and actlwt~es, and to prowde guidance
in estabhsh~ng goals and plans of action
G The captions of th~s Agreement are for informational purposes only and shall not in any way
affect the substantive terms or cond~tlons of th~s Agreement
IN WITNESS HEREOF, the C~ty of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager and CONSULTANT has executed this Agreement
through ~ts duly authorized undersigned officer on th~s the ~ ~n~ day of ~.~k--, 19 97
CITY OF DENTON, TEXAS
Ted Benavldes, C~ty Manager~_^_
PAGE 15
ATTEST
JENNIFER WALTERS, CITY SECRETARY
HERBERT L PROUTY, CITY ATTORNEY
By _ _
TEAGUE NALL AND PERKINS, INC.
N R~chard Perkins, P E
T~tle Pnnc~pal
WITNESS
AEE00894
PAGE 16
EXI-IIBIT "A"
CONSULTANT'S PROPOSAL
C O N $ U L G I N E E R
Septembe 11, 1997
Mr Jerr~ Clark, P,E
Director, Df Engmeermg and Transportation Dept
City of D ~nton
City Hall West
221N ErnSt
Denton, 'X 76201
Re: Engineering Services Proposal for
City-Wide Flood Mitigation Plan
Dear Jen
We since ~ly appreciate the opportumty to submat the enclosed revised proposal (Professional
Services, agreement) for the provision of professional engineering services for the subject project
The spec fie scope of services is outlined in Article II of the attached Agreement We have
prepared )ur fee calculation on the basis of the number of man hours we believe will be needed to
complete ~he project
Therefore, we propose to provide our professional engineering services for flus project in
accordance with the enclosed Professtonal Services Agreement for a total fee of $ 29,400
In accord nee with our current Contract with the City of Denton, we understand that the proposed
fee for ou services will be based on a not-to-exceed amount with engineering services being billed
to the Clt on an hourly rennb~sable basis
We have nelosed three (3) signed copies of the "Agreement" for execution by the City Receipt
of one fu ly executed copy of the "Agreement" by our firm will serve as our "notice-to-proceed"
on this pr loot
Thank yo again for the opportumty to once again provide our services to the City of Denton We
look for~ ard to asslstmg you m the successful completion of flus project
Very truly yours,
TEAGUE NALL AND PERKINS, INC.
rd Perkins, P E
JRP/czf
Enclosurls
2001 W IRVING 6LVD
61E FLORENCE STREET IRVING TEXAS 75061
RTWORTH TEXAS 76102 (972) 254 1765
F~ (817) 336 5773 METRO (972) 251 1627
t FAX {817) ,336 2813 FAX (972) 251 4348
.EXI'IIBIT
EMPLOYEE HOURLY RATES
TEAGUE NALL AND PERKINS, INC.
EMPLOYEE HOURLY BILLING RATES
ENGINEEK1NG
Principal $ 110 00
Project Manager $80 00 - 90 00
Project Engineer $50 00 - 70 00
CAD Technlc~an $40 00 - 58 00
Clerical $33 00 - 55 00
EXI'IIBIT "C"
CRS FLOODPLAIN MANAGEMENT PLANNING PROCESS
EXHIBIT "C"
CRS FLOOPLAIN MANAGEMENT PLANNING PROCESS
The NFIRA states that to be ehglble to receive an FMA project grant, a State or commumty must
have a FEMA-approved mitigation plan An exlstmg plan that has been credited through the
Community Rating System (CRS) may meet the requirements of FMA w~th few or no
mod~ficataons The standard planning process for CRS apphcants is excerpted below (taken from
CRS Apphcataon, FIA 154, July 1996 edltaon)
a Orgamze to prepare the plan Show in the plan or an attached memo
1 If the plan was prepared under the superws~on or direction of a professional
planner,
2 Ifa conmuttee was revolved, if so, what commumty departments were represented,
and/or
3 If your eommumty's govermng board formally created or recognized the planning
process or the eomnuttee
b Involve the public At a m~mmum, you must show m the plan or an attached memo when
a meeting to obtain pubhc input on the draft plan was held Also show
1 If pubhc meetings or other pubhc ~nformat~on act~wtles were implemented to
explain the planmng process and encourage input, and/or
2 If the planning eommattee noted under a 2 and 3 above meluded representauves of
the pubhc, if so, how many meetings were held and what top,cs were discussed
c Coordmate with other agencies Show ~n the plan or an attached memo how the planmng
process coordinated with neighboring commumt~es and local, regional, State, and Federal
agencies that implement floodplain management act~wtles At a mlmmum, you must show
that the draft action plan was sent to the other agencies for their comments Also show
1 If the other agencies were asked for their input at the beglnnmg of the planning
process,
2 If meetings were held w~th representatives of the other agencies, and/or
3 If the plan includes a rewew of the commumty's needs, goals, and plans for the
area
d Assess the hazard The plan must include a map and description of the known flood
hazards and/or repetitive loss areas, and a d~scusslon of past floods Also show tithe plan
~neludes map and description of other natural hazards
e Assess the problem The plan must ~hseuss the number and types of bulld~ngs subject to
the hazards identified in the hazard assessment Also show if the plan
1 Describes the xmpact of flooding on braidings, infrastructure, and pubhc health and
safety,
2 Describes the need and procedures for warmng and evacuating residents and
visitors,
3 Identifies critical faelhtles, such as hospitals, fire stations, and chemical storage
companies
4 Describes areas that prowde natural and beneficml functions, such as wetlands,
5 Includes a description of development trends and what the future brings for
development and redevelopment m the floodplain, the watershed, and natural
resource areas, and/or
6 Includes a summary of the impact of flooding on the commumty and ~ts economy
f Set goals The plan must include a statement of your floodplain management program's
goals
g Review possible act~vtues The plan must describe those act~wtles that were considered
and note why they were or were not recommended
I h Draft an action plan The aetton plan specifies those activities appropriate to the
commumty's resources, flood hazard, and vulnerable properties Show in the plan where
it recommends who does what, when ~t wdl be done, and how it will be financed Also
show ff the action plan established post-disaster mitigation policies and procedures
Adopt the plan Show that the plan was adopted by your commumty's govermng body
Implement, evaluate, and rewse Show in the plan or an attached memo
1 If your commumty has procedures for momtonng ~mplementat~on, rev~ewtng
progress, and recommending revisions to the plan ~n an annual evaluauon report
2 If the evaluation report ~s prepared by the same planmng committee that prepared
the plan