1996-012 ORDINANCE NO (~'~) [(~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THEIEXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used, for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SRCTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO V~ENDOR AMOUNT
1842 ALL NEW WASTE CONCEPT $15,300 00
1845 ALL BUCKMAN LABS EXHIBIT A
1847 1 WESCO $ 2,690 00
1847 2 POWER SUPPLY $ 21,720 00
1847 3,5 PREFERRED $15,860 00
1847 4 PRIESTER $ 30,210 00
SECTION Il That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted Items and
of the submitted Nds rash to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the
written contract 1s in accordance with the terms, conditions, specfficatlons, standards, quantities and
spemfied sums contmned ~n the B~d Proposal and related documents herein approved mad accepted
SECTION IY That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved Nds or pursuant to a written contract made pursuant thereto as
authorized herren
SECTION V That th~s ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED thts/(O~day o~996
BOB CASTLEBERRY, MAY?R
/
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APtCl~OVED A'S TO LEGAL FORM
;~ p~LY~oRS~_ROU~.,_Y '~Y~A~T~EY
DATE JANUARY 16, 1996
CiTY COUNCIL REPORT
TO Mayor and Members of the C~ty Counol
FROM R~ck Svehla, Acting City Manager
SUBJECT BID # 1842 - WIND FENCE FOR LITTER CONTROL
RECOMMENDATION We recommend this b~d be awarded to the only b~dder, New Waste Concept,
~n the total amount of $15,300 00
SUMMARY This b~d ~s for I ,000 feet of I 0 foot h~gh webbed fenong for use at the landfill ~n controlhng
wind blown paper The only bidder has a patent pending for th~s product, therefore, d~d not quahf/as
a sole source B~ds were mailed to four vendors with only one responding
BACKGROUND Tabulation Sheet, Memorandum from Dawd Dugger dated December 22, 1995
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Landfill Department, Solid Waste Diws~on,
C~t~zens of Denton
FISCAL IMPACT Budgeted Funds for Landfill Operations for 1996, Account #630-024-0803-8502
R~ck Svehla
Acting C~ty Manager
Prepared by
Name Denise Harpool ~
Tttle Sen~or Buyer
Approved
Name TomD Shaw, CPM
Title Purchasing Agent
682 AGENDA
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON TEXAS 76201
MEMORANDUM
TO Tom Shaw, Purchasing Agent
FROM David Dugger, Landfill Supervisor L,~ ~
DATE December 22, 1995
SUBJECT BM #1842 - Wind Fences for Litter Control
I would like to accept the bid received on December 7, 1995, from New Waste Concepts
m the amount of $15,300 00 for 1,000 feet of fence Thru will help us meet the state
regulations for controlling wind blown paper at the landfill, enhance our operation
and improve our efficiency Thank you for your help m this matter and ~f your should have
any further questions, please contact me at extension 7512
Bids Attached
Landfill\D 129520P
"Dedicated to Quality Serwce"
DATE JANUARY 16, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Counol
FROM R~ck Svehla, Acting C~ty Manager
SUBJECT BID # 1845 - WATER TREATMENT CONSULTING AND CHEMICAL SUPPLY
RECOMMENDATION We recommend this bid be awarded to the Iow b~dder, Buckman Labs, at the
unit prices as follows
$83 61 per day per towers I-4
$49 70 per day tower 5
$ 3 339 per day per boiler
The estimated annual expenditure ~s $50,000 O0
SUMMARY This b~d ~s for the purchase of chemicals necessary in water treatment for the cooling
towers and steam bo~lers used at the Electnc Production Plant ~n generating electnoty A water treatment
program estabhshes the proper chemical requirements, dosage and mon~tonng practices to ensure
proper equipment operation Th~s b~d w~ll be an annual contract for supphes and consulting on the
treatment of water
F~ve b~d proposals were received ~n response to thirteen b~d packages ma~led to prospective vendors
BACKGROUND Tabulation Sheet, Memorandum from J~m Thune dated January 5, 1996
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Production, Electric Ut~ht~es, Electric
Customers of the City of Denton
FISCAL IMPACT Budgeted funds for Electnc Production Operation for 1996, Account # 6 I0- 1014
I 01 1-5020-8105
i~~~lly submitted
Acting C~ty Manager
Prepared by
T~tle Senior Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
680 AGENDA
IBID # 1845
BID NAME WATER TREATMENT BUCKMAN
CONSULTING & CHEMICAL LAB
SUPPLY
'/PEN DATE DECEMBER t9, 1995 EXHIBIT A
- QUANTITY DESCRIPTIO~N VENDOR
PER DAY PER TOWER 1-4 $83 61
PER DAY TOWER 5 $49 70
PER DAY PER BOILER $3 339
0 ~ ~
City of Denton Utilities
1701 A Spencer Road · Denton Texas 76205 · (817) 383 - 7551 · Fax (817) 383 7555
January 5, 1996
Tom Shaw
Purchasing Agent
City of Denton
Subject Bid 1845, Water Treatment Consulting and Chemical Supply
Dear Tom
Please prepare a consent agenda item to execute a contract with Buckman Laboratories for
chemical supply and water consulting services per bid specifications 1845 Support documentation
1S provided as follows
RECOMMENDATION
The electnc utility recommends executing a contract with Buckman Laboratories for chercncal
supply and consulting services for Spencer StaUon boiler, cooling and closed loop water systems
per bid specifications # 1845 Chemical supply to be priced accor&ng to b~d response and
confirmation letter dated December 29, 1995 from Kermit Forshage
SUMMARY
The water consulting and chemical supply contract with Betz expired October l, 1995
Specifications were prepared and bid proposals were received from several qualified consultants
Bids were evaluated using figures for daily cost associated with treatment of up to 700,000
gallons of make up Buckman furnished low bid The Electric Utility recommends executing
contractual agreements with Buckman under the terms of the bid speclficauon
BACKGROUND
The Spencer Station utilizes bagh pressure steam boilers, turbines, condensers, cooling water and
closed loop systems in the production of electnclty Those systems are tnghly sensitive to water
quahty and require discrete momtonng and balancing of chemical makeup Proprietary chemicals
are utilized to ad. lust system chemical makeup to insure proper equipment operation per
established guidelines and practices A water treatment program establishes the proper chemical
requirements, dosage and momtonng practices
The Betz water consulting company provided contractual supply of chemicals and service to the
plant for the last four years The contract with Betz expired in October 1995
An acceptable water treatment program has been estabhshed from years of experience at the
Spencer ,Station That program was documented for use in bid specifications Slx water treatment
compames participated in the bid process In order to evaluate proposals, consultants were asked
to provide dally costs associated with treatment of specified quantities of boiler or coohng water
makeup These costs could then be easily compared A tabulation of those comparative costs is
Tom Shaw
Page 2
January 5, 1996
prowded as follows
Bne, kman Chemtreat Betz Nalco Mttco Drew
S/D, tower $83 61 $137 20 $310 68 $217 00 $224 91 no btd
$/D,bofler $ 3 339 $ 15 40 $ 30 36 $175 00 $139 46 no b~d
total/D $86 95 $152 60 $341 04 $392 00 $364 37 no b~d
$/D tower costs evaluated on Umt Four tower wtth no slug b~oc~de apphcat~on
Buckman offered the lowest ~nd~cated cost and guarantees performance to the b~d specifications
Based on cost comparison and performance guarantees, the utility recommends contracting w~th
Buckman
FISCAL IMPACT
Buckman's proposal will result ~n chemtcal costs of one fourth the cost from our former suppher
Apphed to the most recent annual cost, sawngs will total over $50,000 00 per year
Please advise me if add~ttonal material or mformat~on would be helpful m preparation of th~s
matter for Council approval
Thank you,
Manager, Electric Productton D~v~ston
cc Bob Nelson
DATE January 16, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM R~ck Svehla, Acting City Manager
SUBJECT BID # 1847 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION We recommend this b~d be awarded to the Iow evaluated b~dder for each item
as I~sted below
!TEM DESCRIPTION VENDOR TOTAL
I 25 KVA O H WESCO $ 2,690 00
2 50 KVA O H POWER SUPPLY $21,720 00
3 75 KVA O H PREFERRED $ 5,755 00
4 50 KVA U G PRIESTER $30,210 00
5 167 KVA U G PREFERRED $ I 0, 105 00
For a to~al b~d award of $70,480 00
SUMMARY This b~d is for the purchase of conventional overhead and padmounted underground
d~stnbut~on transformers These transformers w~ll be used throughout the C~ty of Denton electncal
system for operations, maintenance and for new resident, al construction
Eight b~d proposals were received in response to twenty-two bid packages ma~led to vendors
BACKGROUND Tabulation Sheet, Memorandum/Load Loss Evaluation from Don McLaughhn dated
january 8, 1996
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distnbutlon, Electric Utilities, Electnc
Customers of the City of Denton
_FISCAL IMPACT Budgeted funds for Electnc Distribution transformers for 1996, Account # 610- 103-
1031-3680-9222
subm~tted
Act, ng C~ty Manager
~Prepared by ,
Name Denise Harpool
T~tle Sen~or Buyer
Name TomD Shaw, CPM
T~tle Purchasing Agent
681 AGENDA
MEMO
To Demse H~pool, Semor Buyer
From Donfld L McLaughhn
Su~ect' Evflu~mn of Quot~mn on Bid # 1847
Date Janua~ 8, 1996
The 25 KVA, 50 KVA, and 75 KVA OH transformers are for operatmons
and Mamntenance The 50 KVA pad mounted transformers are for the
followzng Forrestrzdge Sectmon II, phase II of a subdmvmszon on
Wendell Drmve and Stephen Drmve, other new resmdentmal
constructmon and, for operatmons and mamntenance The 167 KVA
pad mounted transformers are for Walden Pond Apartments The
utmlzty staff recommends awardzng the bid to the low bidders
The low bidders were WESCO for the 25 KVA overheads, Power Supply
for the 50 KVA overheads, Preferred Sales for the 75 KVA
overheads, Prlester Supply for the 50 KVA pad mounted
transformers and Preferred Sales for the 167 KVA pad mounted
transformers The Cmty wmll not purchase mtems' slx and seven
because electrmc engineering did not properly specify the bushing
arrangement mn the speclflcatmons that were send out
Donald L McLaughlln
cc
Joe Cherrl
Daniel Brown
Festus Okolme
Attachments
I Exhlbmt I, Loss / Cost Evaluatmon
II Exhibit II, Total Cost
EXHIBIT I FOR BID 1847
PAGE 1
Item 1 Loss / Cost Evaluation of Five 25 KVA 120/240 Conventional Overhead Single Phase Transformer
MADE NL LL TL BID CAL ~vERy
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
~ower Supply Kuhlman 66 255 32' $556 $3,49~ 70
Central 68 310 378 $625 $3 971 112
Cooper 51 261 312 $571 $3,442 70
~x Ermco 62 257 319 $602 $3 62~2 80
8ESCO SESCO 85 350 ~-35 $566 $4 079 120
79 245 324 $510 $3 403 140
Temple 61 261 322 $558 $3,481 112
LOW BID $3 389
Item 2 Loss/Cost Evaluation of thirty 50 KVA 120/240 Conventional Overhead S~ngle Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
Preferred 131 396 527 $751 $5280 112
Prlester Cooper 99 442 541 $795 $5 353 70
Ermco 119 388 80~ $938 $5,77~ 80
SESCO SESCO 160 550 710 $825 $6,413 120
Howard 129 430 559 $732 $5 340 140
Temple SE 111 396 507 $831 $5,382 112
WESCO &BB 116' 449 565 $752 $537u ~ 70I
~ BID $5 197
Item 3 Loss / Cost Evaluation of Five 75 KVA 120/240 Conventional Overhead
S~ngle Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
ply 146 596 742 $1 173 $7,664 70
Cooper 146 576 72z $1 313 $8,054 70
141 636 777 $1,267 $8 107 80
SESCO 220 800 1020 $1 218 120
Techllne 183 556 739 $1 130 $7 660 98
Temple GE 112 726 838 $1 169 112
139 673 812 $1 082 $7,619 70
LOW BID $7 311
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EXHIBIT I FOR BID 1847
PAGE 2
Item 4 Loss / Cost Evaluation of Thirty 50 KVA 120/240 Pad Mounted S~ngle Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
Preferred 103 420 523 $1,066 $6 211 56
116 445 561 $1,174 $6 789 80
SESCO --SCO 220 800 1020 $1 476 $10 155 120
Techlme 128 428 556 $1 035 $6 348 _ 70
Temple GE 98 502 600 $1 180 $6896 112
WESCO 93 435 528 $1,079 $6 234 84
LOW BID $6,162
Item 5 Loss / Cost Evaluation of five 167 KVA 1201240 Pad Mounted Single Phase Transformer
MADE NL LL TL - BID CAL D-E~R Y~
BIDDER BY LOSSES LOSSES LOSSES COST COST ,.~D~ AY..~s
Pr~ester ;ooper 266 1266 1532 $2 166 $14 812
~hx Ermco 241 1586 18~7 $2,471 $16 9~7 82~
SESCO SESCO 400 1500 1900 $2,769 $18 941 1
Techlme Howard 297 1168 1465 $2,056 $14,290 70
WESCQ ABB 226 1389 - 1615 $2,275 $15 359 84
i LOW BID $13 438
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EXHIBIT II FOR BID 1847
ITEM DESCRIPTION QUANTITY DISTRIBUTOR MANUFACTURER PRICE TOTAL
~:I-EM 1 25 KVA 120/240 OH 5 WESCO ABB $538 $2,690
ITEM 2 50 KVA 120/240 OH 30 Power Supply Kuh[man _ $724 _ $21,7~
~EM 3 75 KVA 120/240 OH 5 Preffered Central $1 151 $5,755
ITEM 4 50 KVA 120/240 UG 30 Prlester Cooper __$1 007 $30,2-~
I-T~M 5 167 KVA 120/240 UG 5 Prefered- Central ~$.2 021 $1~0,105
- - -- - TOTAL COST $70,48~
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