1996-013 ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordxnanee reqmre that certarn contracts reqarnng an expen&ture or
payment by the C~ty m an amount exceeding $15,000 be by compeuttve b~ds, except m the case of
pubhc calamity where ~t becomes necessary to act at once to appropriate money to reheve the
necessity of the c~ttzens, or to preserve the property of the ctty, or it xs necessary to protect the pubhc
health or safety of the c~ttzens of the ctty, or tn case of unforeseen damage to pubhc property,
machinery or eqmpment, and,
WHEREAS, the C~ty Manager has recommended to the C~ty Council that ~t ~s necessary to
purchase goods or services due to the folloanng emergency conditions ouflmed tn the memorandum
attached hereto as Exhtb~t "A", ~ncorporated hereto by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION2 That the City Council hereby detenmnes that there ~s a pubhc calamity that makes
~t necessary to act at once to appropriate money to reheve the necessity of the c~t~zens, or to preserve
the property of the c~ty, or to protect the pubhc health of the ctt~zens of the mty, or to prowde for
unforeseen damage to pubhc property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, eqmpment, supphes or services, as described ~n the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
61267 CALVERT PAVING $17,482 O0
SECTION ii That because of such emergency, the C~ty Manager or designated employee ts
hereby authorized to purchase the materials, eqmpment, supphes or servmes as described in the
attached Purchase Orders and to make payment therefore tn the amounts theretn stated, such
emergency purchases being tn accordance w~th the prowstons of state law exempting such purchases
by the C~ty from the reqmrements of compet~ttve btds
SECTION IIi That this ordinance shall become effective lmmedtately upon its passage and
approval
PASSED AND APPROVED this the]~day o~996
BOB CASTLE
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE JANUARY 16, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM R~ck Svehla, Acting C~ty Manager
SUBJECT PURCHASE ORDER #61267 - CALVERT PAVING $17,482 00
RECOMMENDATION We recommend purchase order #61267 be approved to Calvert Pawng ~n the
amount of $17,482 00
SUMMARY Purchase Order #61267 ~s for emergency repairs to an eight (8) inch sewer line on
Woodrow Lane atthe Pecan Creek Crossing The hne was d~scovered to be leaking raw sewage ~nto
Pecan Creek on October 13, 1995 Immediate temporary bypass pumping was started while a more
permanent ~x was developed T~me restriction proh~b~ed the formal b~ddlng process Quotations were
sol~oted from three local contractors and Calvert Pawng was the lowest b~dder Work was completed
December 8, 1995 Original quotes were under Si 5,000 00, however, the requirement for additional
asphalt cutting and patching, as well as concrete np rap removal and replacement, drove the final price
to $17,482 00
Emergency purchase of th~s nature are exempt from the b~d process as outlined ~n the Texas Local
Government Code Chapter 252
BACKGROUND Purchase Order #61267
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Water and Sewer 5eld Serwces, Calvert
Pawng and the C~t~zens of Denton
FISCAL IMPACT Funds for th~s prolect will come from 1995-96 budget funds for sewer system
construction
/~ submitted
Acting C~ty Manager
APPROVED
Name Tom D Shaw, C P M
T~tle Purchasing Agent
684 AGENDA