1996-020 ORDINANCE NO~ ~ '(-~ (~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE ,EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated compet~tlve bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible Nds for the matermls, equipment, supplies
or services as shown ~n the "B~d Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items In the following numbered Nds for materials,
eqmpment, supphes, or services, shown ~n the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible Nds for such items
BID ITEM
NUMBER ~ Y_F_2qD O R AMOUNT
1819 1,6 ALLEN SAMUELS DODGE $ 85,225 00
1819 5 ALLEN SAMUELS AUTOPLEX $127,932 00
1819 7 PRESTIGE FORD $15,199 00
1819 8 HUDIBERG CHEV $ 25,086 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the C~ty accepts the offer of the persons submitting the bids for such items and
agrees to, purchase the materials, equipment, supplies or services ~n accordance with the terms,
specifications, standards, quantmes and for the specified sums contmned in the B~d Inwtatlons, Bid
Proposals, and related documents
SECTION_III That should the City and persons submitting approved and accepted Items and
of the submitted Nds w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, prowded that the
written contract is in accordance with the terms, conditmns, specifications, standards, quantities and
specified sums contmned in the B~d Proposal and related documents herein approved and accepted
SECTION IV_ That by the acceptance and approval of the above numbered ~tems of the
submttted bids, the C~ty Councd hereby authorizes the expenditure of funds therefor m the amount
and ~n accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herren
SECTION.~ That th~s ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~a~ day o 1996
BOB C~STLEBERRY, M~YOR ~
/
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY~~~-~
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE JANUARY 23, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Counol
FROM R~ck Svehla, Acting City Manager
SUBJECT BID # 1819 - FLEET VEHICLES
RECOMMENDATION We recommend this b~d be awarded to the lowest bidder meeting speoficat~on
for each type vehicle as I~sted below
DESCRIPTION QTY yENDOR PRICE EXTENDED
I V~ Ton PAJ SWB 5 Allen Samuels Dodge $12,998 EA $ 64,990 00
5 I Ton Cab/Chassis 6 Allen Samuels Autoplex $21,322 EA $ 127,932 00
6 I Ton Van 15 Pass 2 Allen Samuels Dodge $20,235 EA $ 40,470 00
7 3/4 Ton Cab/Chassis I Prestige Ford $15, 199 EA $ 15, 199 00
8 I Ton 4 Door Crew Cab I Hud~berg Chev $25,086 EA $ 25,086 00
TOTAL AWARD $ 516,281 00
SUMMARY Th~s b~d is for the purchase of 15 vehicles for the City of Denton Fleet The units were
approved for acqu~s~tton dunng the 1995-96 budget process Fourteen (14) un~ts are motor pool
replacements and one unit is a fleet addition The old un~ts w~ll be reviewed by the Fleet Operations
D~ws~on and reassigned to a lighter duty or sold at public auction
We also recommend that b~d items 2, 3, 3A and 4 be purchased from the State of Texas General Serwces
Commission Ut~hzat~on of the lower price offered by the State of Texas General Serwces Commission
Cooperative Purchasing Program on items 2,3,3A and 4 y~elds a sawngs of $10,877 00 See State
Purchasing General Services Commission Ordinance
As ~n past b~ds, we find that ~n some ~nstances we are able to beat the State Contract Prices for speofic
~tems However, due to speoficat~on requirements that ~s not always the case
It ~s our ~ntent to present to all prospective b~dders a fair and equal opportunity to do bus~ness w~th the
C~ty of Denton and to recommend award ~n full comphance w~th the law and ~n the best ,nterest of the
tax payer and rate payer
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Vanous departments ut~hzlng the new
equ,pment, Fleet Operations and C~ty of Denton Motor Pool
New untt assl§nments ~nclud~ng General Serwces Commission Un,ts
Water Meter Shop I Electric Meter/Substation 6 Animal Control I
Building Inspection 4 Parks-Recreation 2 Solid Waste I
Street Maintenance 3 Water/Sewer Field Serv 3 Drainage 2
WWT Plant I Electric D~stnbutlon 3 Park Maintenance 3
Facility Management I
CITY COUNCIL REPORT
JANUARY 23, 1996
PAGE 2 OF 2
FISCAL IMPACT Funds for the purchase of these vehicles w~ll come from a combination of 1995/96
budget funds, Motor Pool replacement funds and Motor Pool Lease/Purchase funding
R~ck Svehla
Acting City Manager
App, roved
Name Tom D Shaw, C
T~tle Purchasing Agent
683 AGEblD~