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1996-021 ORDINANCE NO %'~1 AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES BID BY THE STATE PURCHASING GENERAL SERVICE COMMISSION, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, eqmpment, supplies or services in accordance with the procedures of state law on behalf of the City of Denton, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the General Services Commission purchasing programs at less cost than the City would expend if bidding these items individually, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTIOBLi That the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items PURCHASE ORDER V~F_.~NDOR AMOiJlXlT 62519 PERMIAN AUTOS $ 86,076 00 62520 MAXWELL DODGE $156,528 00 SECTION II That by the acceptance and approval of the above numbered ~tems set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the General Services Commission, and the purchase orders issued by the City SECTION III That should the City and persons submitting approved and accepted items set forth ~n the attached purchase orders wish to enter ~nto a formal written agreement as a result of the C~ty's rattficat~on of bids awarded by the General Services Commission, the C~ty Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, prowded that the written contract ~s in accordance w~th the terms, con&tlons, spemficatmns and standards contmned in the Proposal submitted to the General Services Commlssmn, quantities and specffied sums contained in the City's purchase orders, and related documents herren approved and accepted SECTION IX' That by the acceptance and approval of the above numbered ~tems set forth in the attached purchase orders, the C~ty Counml hereby authorizes the expenditure of funds therefor in the mount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this or&nance shall become effective ~mmed~ately upon its passage and approval PASSED AND APPROVED thl~day of~ 1996 OBCAs L ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY DATE JANUARY 23, 1996 CITY COUNCIL REPORT TO Mayor and Members of the City Counol FROM R~ck Svehla, Acting C~ty Manager SUBJECT PURCHASE OF FLEET VEHICLES - GENERAL SERVICES COMMISSION RECOMMENDATION We recommend the following hst of vehicles be purchased from the State of Texas General Services Commission and the Purchase Order #62519 to Permian Autos and Purchase Order #62520 to Maxwell Dodge be approved DESCRIPTION ©TY VENDOR PRICE EXTENDED ~72 TON P/U LWB V8 5 PERMIAN AUTOS $13,761 $ 68,805 00 3/4TON P/U LWB 7 MAXWELL DODGE $14,583 $102,081 00 3/4 TON PAJ EXTENDED CAB I PERMIAN AUTOS $17,271 $ 17,271 00 3/4TON P/U LWB4X4 3 MAXWELL DODGE $18,149 $54,44700 16 $242,604 00 SUMMARY Th~s recommendation ~s for the purchase of 16 vehicles for the C~ty of Denton Motor Pool Fleet Twelve of these un~ts are replacements and four are fleet additions The old units will be reviewed by the Fleet Operations Division and reassigned to a hghter duty or sold a public auction The tabulation sheet for B~d # 1819, copy attached, reflects the b~d pnces for these vehicles hsted as items 2, 3, 3A and 4 The State of Texas General Services Commission prices yield a savings of $10,877 00 while offenng the same speoficat~ons, and delivery service These vehicles w~ll be ~nspected and delivered to the City of Denton Fleet Service Center The ordinance approving partlopat~on in the General Services Commission Cooperative Purchasing Program was approved by Counol April 7, 1992, (Ordinance #R92-019)~n compliance w~th Texas Local Government Code Subchapter D section 271 082 Purchasing Program BACKGROUND B~d # 1819 Tabulation Sheet w~th General Services Commission pnong and Ordinance #R92- 019, Purchase Order #62519 to Perma~n Autos and Purchase Order #62520 for Maxwell Dodge PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Vanous departments utlllz~ngthe new equipment, Fleet Operations and C~ty of Denton Motor Pool CITY COUNCIL REPORT JANUARY 23, 1996 PAGE 2 OF 2 FISCAL IMPACT Funds for the purchase of these vehicles w~ll come from a combination of 1995/96 budget funds, Motor Pool replacement funds and Motor Pool Lease/Purchase funding Respectfully submitted Acting C~ty Manager Approved Name Tom D Shaw, C P M T~tle Purchasing Agent 685 AGENDA A RESOLUTION AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COM/~ISSION, DESIGNATING A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DATE. WHEREAS, the City Council of the City of Denton, Texas, pur- suant to the authority granted by Sections 271.081-271.083, Local Government Code, V T C.A., as amended, desires to participate in described purchasing programs of the State Purchasing and General Services Co~u~lSSlOn, and WHEREAS, the City Council IS in the opinion that participation In these programs will be highly beneficial to the taxpayers of the City of Denton through the anticipated saving to be realized; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City Council of the City of Denton, Texas does request that the State Purchasing and General Services Commission Include its stated need on certain of the Commission's annual contracts. SECTION II. That Tom Shaw, Purchasing Agent, is authorized and directed to sign and deliver all necessary requests and other docu- ments in connection therewith for and on behalf of the City of Denton, Texas. SECTION III. That the City Council acknowledges the City's obligation to pay participation fees established by the Commission. SECTION IV. That this resolution shall become effective imme- diately upon lts passage and appr~ PASSED AND APPROVED this the /' day of , 1992.