1996-026 ORDINANCE NO q (1~_"0o~.(~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has sohclted, received and tabulated compet~ttve bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided m the City Budget for the appropriation of funds
to be used, for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COLrNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NLLM~ER ~ ~TzI~!I~OR AMOUNT
1843 1,2 ALTEC IND $128,940 00
1843 3 VILLAGE FORD $ 69,481 00
1850 ALL BRODART COMPANY EXHIBIT "A"
1851 ALL BCI MECHANICAL $16,250 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contmned in the Bid Invitations, Btd
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified,sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION I~ That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Councd hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s ~4l'dday of~ 1996
BOB-CASTL~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BJD~UMBER 1850
BID NAME BOOKS FORLiBRARyPUBLIC BRODARTco
OPE N DATE JANUARY 18, 1996
I- T DE 8~R~P~FON ...... _-VENDOR
~ _ _ % _DI~SC~O~U_NT~. ___ EXHIBIT "A"
' [ T.DE BOOKS W RADE?INDING 445%
TRADE BOOKS W/SINGLE BINDING 44 5 %
I , TECHNICAL/SHORT DISCOUNT
13
0
%
COST OF BOOK ORDERING SERVICE NC
I COST OF PROCESSING SERVICES
I- SECTION I1
% DISCOUNT
GENERAL TRADE BOOKS 44 5 %
GENERAL TRADE BOOKS WITH PUBLISHERS 44 5 %
I SINGLE REINFORCED BINDINGS
GENERAL TRADE BOOKS WITH PUBLISHERS 23 5 %
LIBRARY BINDINGS
_ I SHORT DISCOUNT BOOKS 13 0 %
COST OF BOOK ORDERING SERVICE NC
COST OF PROCESSING SERVICES 65
DATE FEBRUARY 6, 1996
~ORT
TO Mayor and Members of the C~ty Cotmcfl
FROM R~ck Svehla, Acting C~ty Manager
SUBJECT BID # 1850 - BOOKS FOR PUBLIC LIBRARIES
RECOMMENDATION: Councd approve award of Bxd #1850 - Books for Pubhc Ltbranes to
Brodart Company based on the percentage d~scounts and processxng charges as outhned on Exhibit
A
SUMMARY: Bids were solicited for the purchase of books for the Denton Pubhc Lxbranes B~ds
were received from 3 vendors on ( I ) Adult Books and Related Servxces and ( II ) Children's
Books and Related Services Bxdders were requested to offer a percentage d~scount off of books
~n several categories (see tab sheet) The annual expenditure ~s estxmated at $150,000
BACKGROJ~D: Tabulation Sheet, Exhibit A, Memorandum from Eva Poole, D~rector of L~brary
Services
PROGRAM~; I)EPARTMEINT~d~)~[ROLLPS AFFF_.~TED. Denton Pubhc L~brarles, C~t~zens
of Denton and Patrons of Denton Labranes
EISCAL_IMPACT. Purchases shall be made from budgeted accounts estabhshed ~n the operatxng
budget to pay for book purchases
R~ck Svehla
Acting C~ty Manager
Prepared by .
Name Melanle Haraen
Title Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
686 AGENDA
~1~ NUMBER 1850
BID NAME BOOKS FOR PUBLIC BRODART
LIBRARY CO
OPE N DATE JANUARY '18, '1996
VENDOR--__
-- DESCRIP~O~N
_ _ Ya D~IS~OUNT EXHIBIT "A"
T~DE BOO~ W~DE BINDING 44 5%
TRADE BOOKS W/SINGLE BINDING 44 5 %
TECHNICAL/SHORT DISCOUNT 13 0 %
COST OF BOOK ORDERING SERVICE NC
COST OF PROCESSING SERVICES 65
SECTION It
% DISCOUNT
GENERAL T~DE BOOKS 44 5 %
GENERAL TRADE BOOKS WITH PUBLISHERS 44 5 %
SINGLE REINFORCED~IN~ING~
GENERAL TRADE BOOKS WITH PUBLISHERS 23 5 %
LIB~RY BINDI~GS
SHORT DISCOUNT BOOKS 1~ 0 %
COST OF BOOK O~ERING SERVICE NC ~_ _
COST OF PROCESSING SERVICES 65
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E McKINNEY · DENTON, TEXAS 76201
(817) 566-8200 · DFW METRO 434-2529
MEMORANDUM
DATE January 22, 1996
TO Tom Shaw, C~ty Purchasing Agent
FROM Eva Poole
D~rector of L~brary Serwces
SUBJECT L~brary Books B~d (//1 850) - Recommendation
Upon rewew of the responses to B~d//1850, the hbrary staff recommends the
award be made to Brodart Company for the following reasons
· The number of out-of-stock t~tles maintained by Brodart ~s 930,000 as
opposed to 250,000 for Baker & Taylor and 2,500 from Ingram
· Brodart guarantees that approximately 85-95% of adult popular and
best seller t~tles ordered - the majonty of the buy m~x of Denton
Pubhc L~brarms purchases - wdl be received w~thm 30 days of receipt
of order compared to Baker & Taylor's 90% and Ingram's 65-85%
· Brodart offers the deepest d~scount ~n adult trade books
Brodart- 34%
Baker & Taylor - 32 37%
Ingram's - 33 27%
· Brodart offers the deepest d~scount ~n chddren's trade books
Brodart - 31 38%
Baker & Taylor - 28 55%
Ingram's - 29 45%
· Brodart offers a lower cost of processing per book
Brodart- $ 65
Baker & Taylor - $ 70
Ingram's- $ 1 05
"Dedtcated to Quahty Servtce"
Tom Shaw
January 22, 1996
Page 2
Brodart Company also meets all specifications as outlined m the b~d
document
I would be happy to answer any further questions that you m~ght have
Eva Poole
EP dl
DATE FEBRUARY 6, 1996
CI~C. IL REPORT
TO Mayor and Members of the C~ty Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID # 1843 - AERIAL DEVICE BUCKET TRUCKS AND UTILITY POWER
SERVICE TRUCK
RECOMM1ENI)ATION. We recommend th~s b~d be awarded to the lowest bidder for each item
as hsted below
I~TEM QTY DESCRIPTIONi SIXEPLIER PRICE
1 2 41' Aerial Bucket Truck Altec Ind $ 77,541 00 EA
2 1 30' Aerial Bucket Truck Altec Ind $ 51,399 00 EA
3 1 Utility Power Service Truck Village Ford $fi9~481.00 EA
TOTAL BID AWARD $275,962 00
.qIJMMARY. Th~s bid ~s for the purchase of four Motor Pool replacement vehicles The Item 1
units replace 1987 and 1988 bucket tracks with life to date maintenance cost of $40,637 00 and
$60,339 00 respectively Item 2 replaces a 1986 model bucket truck with hfe to date mmntenance
cost of $27,307 Item 3 replaces a 1986 construction truck with life to date expenditure of
$12,676 00 Each of these old units have been reviewed by the Fleet Operations D~vlslon and
determined to be no longer economical to maintain or suitable for the assigned application
The recommended award includes the opUonal air conditioner for all three items and the extended
warranty for ~tem 2 Items 1 and 3 ~nclude extended warranty in base bid
Each new umt was approved for purchase during the 1995-96 budget process
BACKGROU/511I: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Motor Pool, Fleet Operations,
Electric Dmtnbutlon (Item 1 & 3),Traffic Control (Item 2)
EISCAL IMPACI. These umts are motor pool replacements and will be funded from Motor Pool
replacement funds account #720-025-0584-9104
Re~ubml//i~d
Rick Svehl~'' ~-
Acting City Manager
Name Tom D Shaw, C P M
Title Purchasing Agent
689 AGENDA
DATE FEBRUARY 6, 1996
~]SICILREPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID # 1851 - PLUMBING REPAIRS FOR CENTRAL FIRE STATION
RECOMMENDATION. We recommend this bid be awarded to the lowest responsible bidder,
BCI Mechanical, in the amount of $16,250 00
SUMMARY. This bid is for the reqmred renovatmn and repairs to Central Fire Station in
preparation of the planned reopemng Included in the bid are replacement of defective plumbing
fixtures, pumps and p~pmg in the day room, hall restroom, pass through restroom, Captmns restroom,
main restroom (downstairs), sump pumps for ground water control, and under floor piping
modifications as well as cleaning of all drains
Notices were mailed to twelve (12) prospective bidders
BACK~. Tabulation Sheet
PROGRAMS, DEPART3~_.~TS OR GROIJPS_AFF_ECTED. Fire Department, Central Fire
Station
FISCALIMPACI. Funds for this renovation have been approved in the 1995-96 budget hne item
100-060-0051-9102, Fire Department Capital Expenditures
Rick Svehla
Acting City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
690 AGENDA