1996-039 ORDINANCE NO 9~0-'_{.~ 9
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES 1N ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certmn contracts requiring an expenditure or
payment by the Caty m an amount exceeding $15,000 be by competitave bids, except an the case of
public calamity where at becomes necessary to act at once to appropriate money to relieve the
necessity of the cmzens, or to preserve the property of the city, or it as necessary to protect the public
health or safety of the cltazens of the caty, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the C~ty Council that at 1s necessary to
purchase goods or services due to the following emergency conditions ouflmed in the memorandum
attached hereto as Exhibit "A", mcorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there as a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the c~Uzens, or to preserve
the property of the city, or to protect the publac health of the cmzens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, eqmpment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
63088 AIS CONTINENTAL $25,909 35
SECTION II That because of such emergency, the City Manager or designated employee is
hereby anthonzed to purchase the materials, equipment, supphes or services as described tn the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being m accordance v~th the provisions of state law exempting such purchases
by the C~ty from the requirements of competitive bads
SEC/T20~llI That this ordinance shall become effective ~mmed~ately upon its passage and
approval
P^SS ^ ^PP OV ,h st d yo 96
BOB CAST
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE FEBRUARY 20, 1996
CIT2r2COI/~ REPORT
TO Mayor and Members of the City Council
FROM Rack Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #63088 TO AIS CONTINENTAL
RECOMMENDATION: We recommend purchase order #63088 to AIS Continental be approved
in the amount of $25,909 35
8IIMMARV: This purchase order is for the emergency repmrs to and reconditioning of a John
Deere Model 644 Rubber Tired Loader The repmrs include complete engine rebuild, overhaul of
both front and rear differentials, complete cab renovation 0e seat, gauges, glass), hydraulic system
recondmomng including steenng mechamsm and bucket operation system, repair of lights and back-
up alarm, as well as a general renovation of the machine
The engine fmlure created the "machine down emergency" and is the largest cost item The other
repair work can be done at the same time Prices were solicited from qualified service shops and
AIS was the lowest price
A new machine is estimated to cost $98,500 00 We feel that these repturs to the existing machine
will add 5-6 years to its useful life expectancy as a front line machine
Emergency purchases are exempt form the bid process as outlined in the Texas Local Government
Code Chapter 252
I~CKG~)JJJgIL Purchase Order #63088 to AlS Continental
PROGRAMfl, 1)EPARTMENT8 OR GROIIPfl AIFEECIED. Street Department and Motor Pool
Operations
F_iSIT. AL IMPACT: This repair will be funded from Motor Pool funds and repmd by the using
department from budget funds
Rick Svehla
Acting City Manager
Name Tom D Shaw, CPM
Title Purchasing Agent
702 AGENDA