1996-051 OP INANCENO q¢ -O
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF DENTON AND, IBM CORPORATION PROVIDING
FOR AN INCREASE IN THE CONTRACT PRICE, AND PROVIDING AN EFFECTIVE DATE
WHEREAS, on -12_-1-1-1-1-1-1-1~-, the City awarded a contract for RFSP~ 173g - MANAGEMENT
INFORMATION SYSTEM (MIS) m the anaount of SJ~377;688.00 for Phase I for Fiscal Year 1995-
9fi, and
WHEREAS, the City Manager having recommended to the Council that a change order be
authorized to amend such contract with respect to the scope and price and smd change order being
in compliance with the requirements of Chapter 252 of the Local Government Code, NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTXON3~ That the change order increasing the amount of the contract between the City
and copy of which is attached hereto, in the amount of EiC/E[T__Y~I~LE
THOUSAND SIX HI INDRED TliIRTEEN and no/100--- Dollars ($85..613.00), is hereby approved
and the expenditure of funds therefor is hereby authorized The contract amount is amended to read
$1,463,301 00 for Phase I / 1995-96 Fiscal Year Funding
SECTXONSL That tins ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the,~'~day of ~~ ,1996
ATTEST~
JENNIFER WA~LTERS, C]~TY SECRETARY
lIEBERT L PROUTY, CITY ATTORNEY
DATE MARCH 5, 1996
CITJECOUNCIL REPORT
TO Mayor and Members of the City Counml
FROM Rink Svehla, Acting City Manager
SUBJECT CHANGE ORDER #1 - IBM CORPORATION
RFSP # 1738 - MANAGEMENT INFORMATION SYSTEM (MIS)
~ We recommend th~s change order to IBM Corporation be approved in
the amount of $85,613 00 00 amending the contract amount to read $1,463,301 00
SUMMARY. Change Order #1 m the amount of $85,613 00 to the above referenced contract is
for the purchase of radio transmission hardware including a base station controller, duplexer,
antenna, uninterruptible power source (UPS), mobd radio with antenna, installation and training
During previous d~scussions with Council it was our intention to purchase radio related hardware
from a third party supplier as provided for in the contract agreement However, due to critical t~me
restraints placed upon our frequency license by the F C C and software development cost from ICS
if other than GE/Enckson Radio eqmpment is used we are recommending this change order be
approved
Utdlzat~on of the GE/Enckson Radio equipment originally proposed by IBM will protect the $1 5
million performance bond currently covering this MIS project
BACKGROIINI). IBM Change Authorization for Project Support Servme data sheet, IBM Project
Change Request #2 reference, Purchase Order #62515
PROGRAMS, DEPARTMENTS OR GROUPS AFFECIEI~ Public Safety Fire and Police,
Communications Division, Information Services Dtv~s~on and Citizens of Denton
FISEALiMPACI: Funds for tlus change order are avatlable in budget funds for radio acquisition
relating to the MIS project account Number #451-070-SYST-9611-9107
Rick Svehla
Acting City Manager
Approved
Name Tom D Shaw, CPM
T~tle Purchasing Agent
711 AGENDA
Change Authorization for Project Support Services
Each of us agrees to modify the referenced Statement of Work and any apphcable terms as follows
· The Dehverables veil be changed by PCR1 The C~ty of Denton w~11 acqmre their own copy of the
ArcV~ew Users Grade outside the contract
Page 8, Task ?, Dehverables, changed to "None"
Page 12, Appenchx A Dehverable Gmdelmes, changed to remove references to the ArcVxew Users
Grade
· The Scope of Serwces and the Hardware supphed by IBM w~l be changed by PCR2 IBM vol]
qmrc thc radio hardv~tre ~nd bnng the management of same under control of the contract vs the
C~ty of Denton The C~ty of Denton ~s sull responsible for prowdmg an acceptable transrmss]on
frequency witlun the tune frames speccC~ed m the Statement of Work
Page $, Assumption number 8, w~l! be removed
Page ?, Task 6, Compleuon Criteria, replace the second sentence as follows "If the C~ty of Denton
has not provided an acceptable transrmss~on frequency as de£med m the C~ty of Denton Respons~-
b~hues vothm $ working days of the MDC installation, th~s task and the portmn of Task 8 wluch
revolves the MDC veil be considered complete"
Page 10, Prior to Task 6, change the first sentence of thc £~rst paragraph as follows "Prowdc a
transrmsslon frequency acceptable to IBM '
Page 14, Appendix C Phase I Non-IBM Hardware and Software, add the worksheet for the Radio
Hardware as per PCR2
Each of us agrees that the complete agreement between us about these Services consists of q) th~s Change
Authorization, 2) the referenced Statement of Work, and 3) the IBM Customer Agreement or IBM Agreement for
Services, as applicable (or any eqmvalent agreement s~gned by both of us)
Agree~l to AgrssoI to
Customer name City of Denton International Business Machines Corporation
~'fftonk~ New York 10E04
By By
Name (type or print) Name (type or print)
Date Date
Customer number 1802610 Reference Agreement number
Customer address 901 B Texas Street Reference Statement of Work number XgQ6B
Denton~ TX 76201
Change Authorization number CDCHGI
Project name or Iclentlfler M~utasement Information Sys- IBM Office number 121
tern
Project Change Request number(s) PCRI PCR2 IBM Office address 1605 LBJ Frwy
Dallas, TX 75234
Z125-4588-02 10/95 (MK008) PF Pal~e I ell
I PCR No PCR£
PRO,IECT CHANGE REQUEST
Subject: Add Radio Hardware To The Contract
Submitted by Dawd TIIIman I Date 01/31/96
Description of proposed change (add attachments If necessary)
The City of Denton decided to order the radio hardware needed for the project under to IBM Contract as
opposed to separately, as was originally intended ICS has quoted a price of appro×[mately $88,300 for the
hardware, maintenance, and associated costs The City of Denton has issued a PO The change stiff requires
investigation ral Product Safety and total price to bnng it under control of the contract
Investigation
Fixed price to Invantigate ~ [
Change authorization required? ( ) No
(X) Yes
( ) Change authorization attached
(X) Will be included m subsequent change authonzabon
(X) Accept for Investigation Customer project manager .~ ,//,~c I Date
( ) Reject for investigation Gary Collins ~/~,/?~j~/~____~/~ 02/07/96
(X) Accept for Investigahon IBM project mana~r - //'~',..~.,,. I Date
( ) Reject for mvestigabon David TIIIman ,~_~ {~_ ~ 02/07/96
Reason for rejection (add attachments ff necessary)
The above estimate will be withdrawn tf not accepted by 02/29/96
Implementation
Description and Impact ct change to b. Implemented (add attachments If necessary)
Fixed price to implement $00
( ) Accept for implementation II Customer project m_apager
( ) Reject for implementation Gary Collins .~.,.~
~ Accept for implementation IBM project manager ~/ ' ' _ __ Date
( ) Reject for implementation David mlllman ~.~
The above eshmate will be withdrawn if not accepted by