1996-074 O NANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the C~ty ~n an amount exceeding $15,000 be by competmve bids, except ~n the case of
public calamity where ~t becomes necessary to act at once to appropriate money to reheve the
necessity of the cmzens, or to preserve the property of the city, or ~t is necessary to protect the public
health or safety of the emzens of the city, or In case of unforeseen damage to pubhc property,
machinery or equapment, and,
WHEREAS, the City Manager has recommended to the City Cotmcfl that it xs necessary to
purchase goods or services due to the followxng emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Councal hereby detenmnes that there ~s a public calamity that makes
it necessary to act at once to appropriate money to reheve the necessity of the mt~zens, or to preserve
the property of the mty, or to protect the pubhc health of the citizens of the mty, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
63388 MAHANAY INTERNATIONAL $15,333 71
SECTION II That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached' Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being m accordance w~th the provisions of state law exempting such purchases
by the C~ty from the requirements of competitive bids
SECTION III That th~s ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED this the ~ day ofk~ 1996
BOB CASTLEBERRY, MA7 ~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY~~
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE APRIL 2, 1996
CIr~LCOIJJ3LClL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #63388 - MAHANAY INTERNATIONAL
RECOMMENDATION: We recommend this emergency purchase to Mahanay International be
approved in the amount if $15,333 71
SUMMARY: This emergency purchase order is for the repairs to a 1985 front load refuse truck
The track is a front hne unit and used dmly to collect commercial refuse While this truck is out of
service other units are fomed to double up creating delays in servicing commercial customers
Original estimates for the engine overhaul (made necessary by a tim in the turbo charger), and repair
of other fire related damage was $10,900 00 Additional repairs to the radiator and replacement of
a front spring increased the total amount to $15,333 70 These repairs should add 2-3 years to the
life expectancy of the trait
Emergency purchases for services or supplies affecting public health or safety are exempt from the
bid process as per Chapter 252 of the Texas Local Government Code
BACKGROUND: Purchase Order #63388 to Mahanay International, Invoice #16017 from
Mahanay International
PROGRAMS; DEPARTMENTS OR GROUPSAEEECTED. Fleet Mmntenance Operations
and Commemlal Solid Waste
FISCAL IMPACT: The initial purchase will be charged to Fleet Services outside sublet repairs
and re-charged to the using department budget funds
Respectfully submitted
Rick Svehla
Acting City Manager
Name Tom D Shaw, C P M
Title Purchasing Agent
722 AGENDA