1996-120 ORDINANCE NO (~ '/~'~O
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUFPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohmted, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supphes or services in accordance with the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bads are the lowest responsible bads for the materials, equipment, supphes
or services as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided ~n the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems m the following numbered bids for materials,
eqmpment, supphes, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO ~hF_.,N D O R AMOUNT
1887 ALL ACTION IMPORTS $ 17,823 68
1889 ALL RELIABLE EMERGENCY VEHICLES INC $198,774 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted b~ds, the City accepts the offer of the persons subrmttlng the bads for such items and
agrees to purchase the materials, equipment, supphes or servmes in accordance with the terms,
specfficat~ons, standards, quantities and for the specified sums contained in the Bid Invitations, Bad
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted b~ds w~sh to enter ~nto a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative ~s hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract ~s in accordance with the terms, conditions, specifications, standards, quantities and
specffied sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered atems of the
submitted b~ds, the C~ty Council hereby anthorlzes the expenditure of funds therefor in the amount
and ~n accordance wtth the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordmance shall become effective ~mmedtately upon ~ts passage and
approval
PASSED AND APPROVED th~s~}]' day of j/~ , 1996
JA~MA~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE MAY 21, 1996
C,I~CIL RF_~ORT
TO Mayor and Members of the City Counml
FROM Ted Banavldes, C~ty Manager
SUBJECT BID # 1887 - POLICE MOTORCYCLES
RECOMMENDATION: We recommend th~s b~d be awarded to the lowest bidder, Action Imports
~n the mount of $8,911 84 each, ancludmg lights and siren for a total award of $17,823 68
SUMMARY: This bid is for the purchase of two police motorcycles These un~ts wall replace two
maltS currently being leased from Harley of Texas The lease expires in July of 1996 and we feel
it will be less expensive to purchase motorcycles and perform our own mmntenance as reqmred
BACKCJROIJ3I~ Tabulataon Sheet
PROGRAMS; DEPARTMENTS OR GROUPS AFF~CTED~ Police Patrol/Traffic
Enforcement and Motor Pool Operations
FISEALIMPACT~ The malts wall be funded from Motor Pool replacement funds approved m
the budget process, accoum #720-025-0584-9104
Respectfully submitted
Ted Benavades
City Manager
Approved
Name Tom D §haw, C P M
Tatle Purchasing Agent
733 AGENDA
~fDl# iss7 -- -
Police Motorcycles TEXAS KAWASAKI ACTION / HARLEY
HARLEY CITY OF IMPORTS DAVIDSON
N DATE April 18,1996 DAVIDSON IRVING OF DALLAS
o~scan~or~ VE~OR VEN~O~ ~0~
POLICE MOTORCYCLES $1~,000 00 $7,490 O $7,477 00
EACH EACH EACH
I
I 3A Pursuit Lights $831 O0 $711 5~
/
Electronic Siren $68~ ~0~ $72~ 2~
/
PublicAddressSystem ~ INCLUDED I INCLUDED
Radio Mounts ~ INCLUDE~ INCLUDED
TOTAL COST $13,000 00 $9,002 00/ $8,911 84
Delivery in Days 120 DAYS 90 DAYS 45 DAYS ~ ~ **
** LEASE ONLY $250 PER MONTH
DATE MAY 21, 1996
CIIYf. IIU~CIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benamdes, City Manager
SUBJECT BID # 1889 - AMBULANCES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specification, Reliable Emergency Vebacles, Inc, in the mount of $99,387 00 each, with delivery
in 75-130 days depending upon chassis availability
SIIMMARY~' This bid is for the purchase of two (2) Type I Mobil Intensive Care Units
(Ambulances) for the City of Denton Emergency Medical Services Division The price
recommended as purchase price is the base bid offering of $105,220 00 less a $5,833 00 deduction
for spec section 15 08 Emergency Radio Communications
We will utahze exlstmg radios for these two units or acquire radios from the State of Texas General
Services Commission contract
The lower price offered by Wheeled Coach fmled to meet specification for construction materials,
compartment design, location and size restrictions, flooring requirements, battery storage and
breaker panel location, interior lighting and power distribution
BACKGRDXIN~: Tabulation Sheet
PROGRAMS; DEPARTMENTS OR GROUP_~ AFFECTED. Fire Department EMS Division
and Motor Pool Operations
~I~tCALII~2~ These units will be funded from Motor Pool replacement and/or Motor Pool
lease funds One unit is a fleet addition and the other will replace an older unit no longer suitable
for service $125,000 00 per unit was included in the budget process for the acquisition of two (2)
MICU ambulances
Respectfully submitted
/T~d-Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
734 AGENDA
Ambulance WHEEL RELIABLE EMERGENCY FRAZER MCCOY TAYLOR
COACH EMERGENCY VEHICLE INC MILLER MODE
DATE April 18~ 1996 VEHICLES SPECIALIST
*96 Ford F450 $102 720 O0 $105,220 O0 $112 864 O0 $112,000 O0 $109,195 O0 $111050
Chnuls EACH EACH EACH EACH EACH
EACH