1996-175 ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only avmlable from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are avmlable only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDEKNUMBER Y_F_3/DOR AMOUNT
65431 MCNAUGHTON BOOK $15,498 00
SUBSCRIPTION SERVICE
SECTION II That the acceptance and approval of the above items shall not constltnte a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all reqmrements specified by the Purchasing Department
SECXiON2II That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to smd contracts ~s hereby
authorized
~~ That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this th~t~day ofC~ , 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SOLE SOURCE
DATE AUGUST 6, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT PURCHASE ORDER #65431 - MCNAUGTON BOOK SERVICE
RECOMMENDATION. We recommend Purchase Order #65431 to McNaugton Book Service be
approved in the amount of $15,498 00
SUMMARY: This purchase order is for the annual book leasing program It allows the Library
system to lease multiple copies of best selling fiction and non-fiction books to meet high customer
demand As the demand decreases the McNaughton books can then be returned to the vendor The
lease arrangement eliminates freight, cataloging and process fees, provides free replacement for worn
out books, provides immediate avtulablhty of popular tales, guarantees fixed pricing for one year and
replaces lost books at no cost In addition, copies no longer wanted or needed can be returned at no
additional cost to the Library system
The current lease cost allows us to order 90 titles per month
The McNaughton Book Service is a Sole Source acquisition and exempt from the bid process
BACKGROI/~IDI Purchase Order #65431 to MeNaugton Book Service, Invoice #MO51479
PROGRAMS.. DEPARTMENTS OR GROUPS AFFEC~ City of Denton Library System
FJSCAL IMPACT: Funds for the lease program wdl be taken from the following 1995/96 budget
sources
$ 8,000 00 Adult Book Services 100-033-0073-9109
g 7,498.00 Supplemental Funding 100-033-0073-8502
$15,498 00
Respectfully submitted
Ted Benawdes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
757 AGENDA