1996-194 ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has sohc~ted, received and tabulated competmve bids for the purchase
of necessary materials, eqmpment, supphes or services ~n accordance w~th the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the C~ty Manager or a designated employee has rewewed and recommended
that the here~n described bids are the lowest responsible bids for the matermls, eqmpment, supphes
or services as shown m the "B~d Proposals" submitted therefore, and
WHEREAS, the C~ty Cotmcfl has prowded m the C~ty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
here~n, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION_I That the numbered ~tems m the following numbered btds for materials,
eqmpment, supphes, or services, shown m the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such ~tems
BID ITEM
blUMBER NO_ V~ENDDR A M OLINT
1923 1-4, 7 R & R UNIFORM EXHIBIT "A"
1923 5,6 REGIONAL UNIFORM EXHIBIT "A"
1932 ALL BRITTON BUILDING MAINTENANCE EXHIBIT "B"
1937 1 CUMMINS EXHIBIT "C"
1937 2,3 WESCO EXHIBIT "C"
1946 ALL TRANS AMERiCAN POWER PRODUCTS $46,872 00
SECTION II That by the acceptance and approval of the above numbered ttems of the
submmed bxds, the City accepts the offer of the persons submitting the b~ds for such aems and
agrees to purchase the materials, equipment, supphes or serwces ~n accordance wah the terms,
specfficatlons, standards, quanut~es and for the specified sums contmned ~n the Bid Inwtatmns, B~d
Proposals, and related documents
SECTION III That should the C~ty and persons submm~ng approved and accepted ~tems and
of the submmed bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bxds, the City Manager or his designated representative ~s hereby
authorized to execute the written contract which shall be attached hereto, prowded that the written
contract ~s m accordance w~th the terms, condmons, specifications, standards, quantmes and
specified sums contmned ~n the B~d Proposal and related documents herein approved and accepted
SECTION.LY That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance wtth the approved b~ds or pursuant to a written conu'act made pursuant thereto as
authorized hereto
SECTION V That tins ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s ~'~" day of~ 996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
BID # 1923
I BID NAME POLICE UNIFORMS R&R REGIONAL
UNIFORMS UNIFORM
OPEN DATE JULY 25, 1996 & SUPPLY
!~_ _ Q~TY _ OliSCRIPTION ~--~'V~NOOR VE~OOR EXHIBIT "A"
I 150 EA LONGziPPERSLEEVEFRoNTSHIRT, $29 79
2 150 EA SHORTziPPERSLEEVEFRoNTSHIRT, $26 79
~ 2~ JAC~TS $8940
~ 25 E~ REVERSIBLE ~INCOAT
$7000
~6 ~ 25 EA REVERSIBLE ~IN JACKETS $64 00
~ 10 EA ~CRUIT JACKETS $76 491
3
i BID # 1932--EXHIBIT ']~'
BID NAME Janitorial Service Br,tton
OPEN DAT ~ August 13, 1996 Building
Maintenance
QTY DESCRIPTION VENDOR Totals
12 City Hall $1,975.00 $23,700 00
I 1al 2 City Hall Carpets $550 00 $1,100 00
lb! 2 City Hall Windows $300 00 $600 00
i_ $1,520 0u $18,240 00
2
1
2
City
Hall
West
2al 2 City Hall West Carpets $600 00 $1,200.00
2b! 2 City Hall West Windows
$300
00
$600
O0
, 3' 12 Municipal Airport $175 00 $2,100 00
~ 3a~ 2 Mumclpal Airport Carpets $60 00 $120 00
3b! 4 Municipal Airport Windows $75.00 $300 00
i SECTION [1:
5 12 Emily Fowler Library $1,318 00 $15,816 00
· 5a! 2 Emily Fowler Library Carpets $500 00 $1,000 00
5bi 2 Emily Fowler L,brary Windows $200 001 $400 00
I SECTION llI~
6' 12 Traffic Control Building $175 O0 $2,100 O0
78a 12 Ammal Control/Env, Health $350 O0 $4,200 O0
2 Animal Control Windows $25 00 $50 00
12 Equipment Services $110 00, $1,320.00
I 91 12 Service Center/Purohaslng $320 00 $3,840.00
~19ai 2 Service Center/Purch Carpets $50 00 $100 00
0 12 Service Center/Utilities $1,344 00! $16,128 00
il0a, 12 Commun,cationa/Computer Are $120 00 $1.440 00
110 . 12 Serv,.ce Ctr/Men's Downstair R $22000 $2.640 00
110~ 2 Service Center/Utilities Carpets $450 00 $900 00
I SECTION IV:
! , Denton Municipal Complex
11 la; 12 DMC/Human Resources $400 00 $4,800 00
I11 ' 12 DMC/Information Services $350 00 $4,200 00
~ 1 (~ 12 ! DMC/Munlcipal Court $ 531 00 $6,372 00
I11 12 DMC/Pol.ce Department $2,628 00 $31,536 00
12 DMC/Police Department Floor $555 00 $6,660 00
2 DMC Carpets $900 00 $1,800 00
2 DMC Windows $150 00 $300 00
12 Facilit~es Management $125 00 $1,500 00
!13! 12 V,s~on Offices $180 00 $2,160.00
$157,222 00
BID # 1937
1ID NAME CAPACITORS WESCO CUMMINS
OPEN DATE AUGUST 22,1996
# -~[--Q~ ~-- O~SCI~PI't~N ~ - ~i~NI)OR ,,, ¥~O-(~1~ EXHIBIT "C"
1 2 EA PADMOUNTED CAPACITOR
BANK, 1200 KVAR $15,750 00I
2 4 EA OVERHEAD CAPACITOR
_ BANK, 1200 KVAR _ $3,010 00
/ 12 EA CAPACITORS (ONLY) 200 KVAR $312 00
3
DATE SEPTEMBER 17, 1996
CII3LCOUBLCJ~ REPORT
TO Mayor and Members of the City Council
FROM Ted Benawdes, C~ty Manager
SUBJECT BID # 1923 - POLICE UNIFORMS
RECOMMENDATION: We recommend th~s bid be awarded to the low bidder meeting
specfficatlon for each ~tem as hsted
1 Long sleeve shirt R&R Umform ~ $29 79 each
2 Short sleeve shxrt R&R Umform ~ $26 79 each
3 Trousers R&R Umform ~ $27 00 each
4 Jacket R&R Umform ~ $89 40 each
5 Reversible rmncoat Regional Umform ~ $70 00 each
6 Reversible rmnjaeket Regional Uniform ~ $64 00 each
7 Recruit jacket R&R Umform ~ $76 49 each
for a total expenditure of $21,586 90
SUMMARY~' This b~d is for the purchase ofumforms for the Pohce Department The lower bid
of Umforms of Texas for ~tem 4 and Regional Umform & Supply for item 7 did not meet the
specfficatxons of the bid to match existing tmlform jackets
Four bid proposals were received m response to fourteen b~d packages mmled to prospective
vendors
BACI~3lll)~I~IDI Tabulation sheet, Memorandum from Gary Matheson, Assistant Chief, dated
August 13, 1996
P~tOGRAM,q,. DEPARTMESI~$ AFEECIED. Pohce Department
EIS~ Budgeted funds for 1996 Pohce Umforms, Account #100-070-0040-P003-
8108
Respectfully submitted
Prepared by t .~~..~
~arp~ Ted Benawdes
~ City Manager
T~tle Semor Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
764 AGE
IBID
~BID NAME
POLICE UNIFORMS R&R UNIFORMS UNIFORMS REGIONAL
UNIFORMS OF TEXAS #2 INC UNIFORM
I OPEN DATE JULY 25, 1996 & SUPPLY
l~-~ ~Q~T~Y -I DESCRII~TION VENDOR ~EN~DOR VENDOI~- ~EN~ OR
I 1 150 LONG SLEEVE SHIRT,
50
$30
$31 25
ZIPPER FRONT $29 79 $31 - I
I SHORT SLEEVE SHIRT,
ZIPPER FRONT $26 79 $27 50 $27 99~ $27 75
250 TROUSE~ $27 00 ~$27 50 $28 49
$30
00
l 25 JAC~TS $89 40 $85 00 $9~ 291 $88 00
5 25 ~VE~IBLE~INCOAT ~-' -- ~25 $83 50 $7449~ $7000
T 10 ~CRUIT JAC~TS $76 491 sa 12 oo $76 59 ~ $59 oo
DELIVERY 7 DAYS --- 7 DAYS 30 DAYS
SABLE YES YES YES YES
NO B~ ~PO~$~S +$2 00/SET OF
MISSION ~IFO~S SHIRT BUTTONS
7
CITY OF DENTON, TEXAS DEPARTMENT OF POLICE
MEMORANDUM
TO Denise Harpool, Senior Buyer
FROM Gary L Matheson, Assistant ChlefofPohce
DATE September 5, 1996
RE Uniform B~d//1923
I have reviewed bid prices and examined samples of proposed items and would recommend that ~tems 1
through 4 and item 7 be awarded to R&R Umform Additionally, we would recommend ~tems 5 and 6 be
awarded to Regional Uniform
Our basis is as follows
· Items I - 3 were Iow bid meeting our needs
· Item 4 - Low bids of $85 00 / $88 00 proposed same ~tem nmther of which were
eqmpped with shoulder epaulets and color of jacket appears much darker than
current ~ssue
· Items 5 & 6 were low b~d meeting our needs
· Item ? - Low bid of $59 O0 - Item proposed has side pockets whmh required an
additional seam on front of jacket, thus creating a noticeable appearance change -
this seam will also not accommodate our front lettering
If further information is necessary, please call
/Ga L~Mathes~, Assistant Chief of Police
601 E HICKORY STREET SUITE E DENTON,TEXAS 76205
DUTY OFFICER (817) 566-8181 FAX (817) 383-7966
$
DATE 9/17/96
~OUJSC, I~REPORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT Bid #1932--Janitorial Services
RECOMMENDATION. Council approve award of Bid #1932--Janitorial Services to the lowest
responsible bidder meeting specifications, Brltton Building Maintenance, in the amount of $157,222
Th~s total is for all braidings except the South Branch Library (See Exhibit 'B')
8IIMMARY.' Five bidders responded to the invitation for bids The four other bids have been deemed
as not meeting specifications for the following reasons
Palzetta Cleanlng--Requrred bid bond was not enclosed
Absolut Maintenance--Required number of referenced from comparable size contracts were
not supphed
SamTech Inc --Required number of references from comparable size contracts were not
supphed
Member's Bmld~ng Maintenance--Pricing bid on City Hall West and Emily Fowler Library
is not responsible Industry average to clean is 07 per square foot These buddings
were bid at an average of 03 per square foot--drastmally lower than the other bid
prices It Is staff's determination that performance to specifications cannot be
accomphshed at this price structure In addition, Member's has just recently been
terminated from cleaning the mty's recreation centers due to non-performance
Bntton Braiding Maintenance is currently providing satisfactory service at the recreation centers as
well as many other city offices
BACKGROIIND: Tab Sheet, Exhibit 'B' & Memo from Mary Ragusa, Facility Mgmt Coordinator
PROGRAMS, IIEPARTMENIS~I~TaROIIP2.~ AFIECTED. Departments located at and
cit~zens/patrons that use each of the building hsted on Exhibit 'B' and Facility Management
FISCAL IMPACT: Budgeted funds are available in the '97 fiscal year operating budget for
jamtorml services
Respectfully submitted
~[~d Benavides
Prepared By City Manager
Title Buyer
Name Tom D Shaw, C P M
Title Purchasing Agent
1932 age
9
BID # 1932
BID NAME Janitorial Service Bdtton Palzette Abaolut SemTech Member s Redlee
OPEN DAT Augpst 13, 1996 Building Cleaning Mmntenancs Inc Building lac
Maintenance Maintenance
VENDOR_
City Hall $1,975 00 $2,000 00 $1,g80 $1,870 00 $1 950 00 No Bid
$550 O0 $500 O0 $575 00~ $510 O0 $500 O0
' Hall Windows $300 O0 $100 O0 $170 O0 $ 320 0~ $12~ O~
Hall West ~1 620 00 ~1 200 00 ~1 616 00 $1,~4 00 ~800
2 r Hall West Ca 0600 00 ~ _*650 00 ~378 O0 ~B00 0~
, Hall West Windows ~300 00 ~100 00~ ~500 00 ~280 O0 ~300 O0
00~ ~346 O0 $190 O0 ~360
~176
O0
~160
~60 O0 ~100 00~ ~95 O0 ~48 O0 ~50 00
~76 O~ $100 00~ ~50 00 ~32 O0 ~150 OOI
Branch Llbra~ Carpet~ ~310 O0 0600 00 $320 O01 ~400 00
~ ~96 O0 ~220 O01 ~250 OD
South Branch Library Windows ~250 O0 ~360 0 ~ _ ~ _
; Fowler Ubraw ~1,318 00 No Bid $1 170 0~ ~1,397 O0 ~850 O0
~ Fowle~ Llbra~ Carpets ~600 00 No Bid ~600 O0 ~470 O0 ~500 00~
Fowler Library Windows ~200 00 No Bid ~190 00 ~220 0~ $360 00~
.~ Traffic Control BulldinB ~175 00 ~200 00 No Bid ~190 O0 ~200 00~
I~ Animal ControllEnv Health ~360 O0 ~250 00 ~379 00 ~264 ~. ~28~ 0~
~Animal Control Windows ~26 00 No Bid $2~ 00 $75 00 ~40 0
8 Ipment Sewlces ~110 00 ~160 00 No Bid 0148 00 ~150 0
~ ~ _ ~ 8~*~1~ G~n~*r/~ur~h ¢~rp~t* $80 Off ~80 O0 ~o 8id $80 O0
l ce center/Utllitie.~ -- ,1,34400 ,1,00000 NoB,d *110000 ~1 200 00
10~ ~muni=atlons/Computer Area ~120 00 ~100 0O No aid 894 0~ el00 O0
~ 2[Service Center/Utilities Carpets ~460 00 ~400 O0 No Bid ~620 00 $400 00
I~ ~SECTiON
L'~ ~ton Municipal Complex -*35000
II1~ 1[ ~Human Resoume, ~400 O0 ~300 00' NoBid ~387 00'
~1~_ 1 ~ ~MC/lnformaBon Services _ ,35000 ,300 O0! NoBld ,33~ O0
I11~ 12~DMC/Munlclpal Cou~ ~631 00 ~300 00~ No Bid ~493 00= ~460 00[
~1 12 DMC/PolIce Depa~ment Floor ~666 00 ~800 00 _ No BI~ . $~00 O01 ~1 000 0~
2 DMC Windows :~ ,160 00 ,100 001 No B;d *200 O0
~124 00 ~120 O0
12 acllltles Management ~126 00 ~100 00, No Bid
$174 O0 ~175 00~
12~Vision Offices ~180 0~ ~360 00 No B~d _
I [ Bid Bond? ~ yes NO [ yes yes
IBID# 1932--EXHIBIT
BID NAME damtonel Serv,ce Bntton
OPEN DAT Auguat 13, 1996 Bu,ld,ng
' Maintenance
~ DESCRIPTION VENDOR Totals
I: O0
1 ____12 C,ty Hall $1,975 $23,700 00
i 11~ 2C,tyHallCarpets- $550~00 $1,10000
2 C,ty Hell Wsndows $300 $600 00
~ ~2 _City Hall West $1,520 O0t $10,240 00
~, -~ C~ty Hell Wast Carpets __$600 ~)0 $1,200 00
2b ~ ~ C,ty Hall West W~ndow_s_ $300 O01 $600 O0
/ 3 12,Mun,c,pal A, rport $175 00 $2,100 00
~al 2 Mun,c,pal A,rport Car~s $~0 00 $120 O0
I 3b~ ~LMun,c,pal A~rport W,ndows $7~00 $300 00
I ~ SECTION Iii
5 l~m_ ily Fowler L,brary $1,318 00 $15,816 00
5~ 2~ily Fowler Lsbrary {~arp~ts $500 O0 $1,000 O0
' 5b 2 Emily Fowler L,brary W,ndows-- $200 00 $400 O0
5_~! 2t~~
CTION tlh
6l 12 I_'l'raff,c Control Bu,ld,ng $175_0_0 $2,100 O0
~/ 12 ~mmsl Control/Env Heaii-h $350 O0 $4,200 O0
An,mai Control Windows $25 O0 $50 O0
~ment Serv,oes - $110 06 $1,320 O0
Serv,oo Center/Purchasing $320 O0 $3,840 O0
Serv,oe Center/Puroh Carpets $50 O0 $100 O0
Servme Center/Utdmes $1,344 O0 $16,128 O0
Commumcat,ons/Computer Are $120 O0 $1,440 O0
12 Serv,ce Ctr/Men's Downsta,r R $220 00 $2,640 O0
2 Serv,ce Center/Utdmes_Carp_ets $450 00 $900 00
SECTION IV,
Denton Mumc,pal Complex
DMC/Human Resources $400 O0 $4,800 O0
DMC/Informat,on Serv,ces $35(~ O0 $4,200 O0
DMC/Mumc,pal Court $531 O0 $6,372 O0
DMC/Pohce Department $2,628 O0 $31,536 O0
DMC/Pohce Department Floor $555 O0 $6,660 O0
2 DMC Carpets $900 {~0 $1,800 O0
2 DMC Wsndows $150 00, $300 O0
Famhties Management- $125 00- $1,500 00
V,mon Offices $180 00 $2,160 00
$157,222 00
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E McKINNEY · DENTON, TEXAS 76201
(817) 566-6200 · DFW METRO 434-2529
TO Melange Harden, Buyer
FROM Mary Ragusa, Fac Mgmt Coord
DATE September 3, 1996
SUBJECT Janitorial Servaces Bid # 1932
We recommend awarding B~d# 1932 to Brltton Building Maintenance
After evaluating the bids and checking each b~dder's references we
have determined that Brltton meets all the b~d requirements We
plan to accept the entire b~d except janatorial servaces, carpet
and w~ndow cleanang at South Branch Labrary The entare price of
the bad wath the exception mentaoned above as $157,222
Below is an explanation of reasons for rejecting the remaan~ng
b~ds
a We feel Members Building Maintenance is dlsqual~faed for
following reasons
· Members' was termanated by the Caty of Denton from
Bad 1550 - Recreation Centers on Aprml 21, 1995 for
non-performance
· Members' bad # 1932 was not responsible, the price
they bmd for City Hall West and Emily Fowler
Lmbrary was well below the industry standard It
has been our experIence that publac facal~taes can
not be cleaned to the speclfmcatzons for th~s low
prmce
City Hall West Members bad a $9,600 for annual
cost for janitorial services at Cmty Hall West
Which was $8,088 below the cost of the next low
bzdder, Sana-Tech, who bmd $17,688 for the annual
cost for ]anatorlal services at C~ty Hall West
Emaly Fowler Lmbrary Members bzd a $10,200
for annual cost for ]anztoraal services at Emaly
Fowler L~brary Which was $3,840 below the cost of
the next low bidder, Absolute, who bid $14,040 for
the annual cost for ]an~toraal services at Cmty
Hall West
"Dedtcated to Quahty Servtce"
Page Two
Janitorial Bid # 1932
August 15, 1996
· On August 14, 1996, I spoke with Harvey Burger,
D~vlslon Manager with Members regarding h~s low bid
prices for City Hall West and Emily Fowler Library
Mr Burger stated that if he was awarded the entire
contract the low prices b~d for these buildings
cause a problem w~th h~s performing janitorial
services to specifications He would be able to
hire a non-workIng janitorial supervisor (someone
who supervises only) and a floor man specifically
for the C~ty facilities However, ~f he was
awarded only 1 or 2 sections of the bid he would
not be able to afford th~s and the quality of
service the C~ty would receive from Members would
be less than called for ~n the specifications
b San~-Tech Janitorial Services d~d not have 5 references
from contracts w~th a m~n~mum total square footage
(+ or -) flve percent (5%) of the buildings being bid
Alvarado ISD had only been under contract with Sanl-Tech
s~nce July 96 and was not in poslt~on to evaluate
services Two of the references San~-Tech l~sted were
d~ssat~sfled w~th the janitorial services they are
receiving and stated that San~-Tech was not performing to
the specificatIons
c Absolute Maintenance Services was the low b~dder on Emily
Fowler L~brary, however, they do not have 5 references
from contracts w~th a m~n~mum total square footage
(+ or -) five percent (5%) of the building being b~d
If you have an~quest~on call me at 7201
Mary R~sa f/
Fac M~t Cooed
2331 FM
13
DATE SEPTEMBER 17, 1996
~CILREPORT
TO Mayor and Members of the City Councd
FROM Ted Benavades, C~ty Manager
SUBJECT BID # 1937 - CAPACITORS
RECOMMENDATION. We recommend thas bid be awarded to the low badder meeting
specfficatmns for each atem
Padmount capacitor bank Cmnmms $15,750 00 each
Overhead capacitor bank Wesco $ 3,010 00 each
Capacator only Wesco $ 312 00 each
for a total expenditure of $41,330 00
SUMMARY~ This bad ~s for the purchase of capacitor banks and extra capacitors Power
capamtors ~mprove the power factor, voltage levels, and reduce lane losses on the utd~ty system The
overhead banks wall be used for maintenance and operations, and the padmount banks wall be for
expansion of the underground system on South Bell The lower bids of Temple and Wesco did not
meet specfficataons
Sm b~d proposals were received m response to sixteen btds mailed to vendors
BACKGROX/NIL Tabulataon sheet, Memorandum from Don McLaughhn dated September 4,
1996
PROGRAMS.. DEPARTMENTS OR GROUPS AFEE~. Electric Distribution Department,
Utility Department and Electric Customers of the C~ty of Demon
FISCAl. IMPACT: Funds for flus purchase will come from 1996 budgeted funds, account #610-
103-3560-9212
Respectfully submitted
Prepared by Ted Benawdes
~,,~(~ C~ty Manager
Name Denise Harpool
Title Semor Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
765 age
14
To Denise Harpool, Senior Buyer
From Don McLaughlln, Senior Engineer
Electric Engineering
Date September 4, 1996
Subject Evaluation of Quotation on bid # 1937
Overhead Capacitor Banks and Individual Capacitors
The overhead capacitors are for maintenance and operations The
utility staff recommends awarding the bid for overhead capacitor
banks and individual capacitors to the iow bidder WESCO Total
cost of the overhead capacitor banks is $12,040 Total cost of
the individual capacitors is $3744
Padmounted capacitor banks
The padmounted capacitor banks are for expansion of the
underground system on South Bell The utility staff recommends
awarding the bid to Cummin Supply
Just~fxcation
The bids by Temple I, Dealer, and WESCO were for the box and
capacItors only The bid from Preferred Sales was for a single
phase controller The bid from Cummins Supply included a 3-phase
controller Cummins Supply equipment came closes to the
specifications of all the bidders
Total cost of the two padmounted capacitor banks is $41,330
Sincerely,
Donald L McLaughlln
cc
Joe Cherrl
Ralph Kllnke
H ~HOME~E_ENG3~DOCUMENT~PURCHASI~1937~DENISE
16
DATE' SEPTEMBER 17,1996
CiTY_32OI JSJCIL REP_ORT
TO Mayor and Members of the Clty Councd
FROM Ted Benavldes, City Manager
SUBJECT BID # 1946 - STEEL DISTRIBUTION POLES
RECOMMENDATION: We recommend this bid be awarded to the low b~dder meeting
spectficatxon, Trans American Power Products, ~n the total amount of $46,872 00
SUMMARY~ Th~s b~d ~s for the purchase of steel poles to be on the north side of Loop 288 between
US 77 and Sherman Drive The two lower b~ds from Cummins and Prlester d~d not btd a pole that has
the weathering fimsh which was specffied in the bid
Seven bxd proposals were received ~n response to twenty-one bid packages mailed to vendors
BACKGROIINI~ Tabulation Sheet, Memorandum from Don McLaughhn
PROGRAMS, DEPARTMENTS OR GRO_UPS AFI~ECTF_~ Electric D~stnbutlon, Electric
Utlhtles, Electric Customers of the City of Denton
Fr~EAL~MPACIt Budgeted funds for 1996 for overhead construction, account 610-103-1031-
5880-8925
Respectfully submitted
Ted Benavtdes
C~ty Manager
Prepared by
Name Demse Harpool /
T~tle Semor Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
768 AGENDA
19
To Denise Harpool, Senior Buyer
From Don McLaughlln, Senior Engineer
Electric EngIneering
Date September 3, 1996
Sub3ect Evaluation of Quotation on b~d # 1946
The weathering steel poles are for an overhead circuit along the
north side of Loop 288 between U S 77 and Sherman Drive The
utility staff recommends awarding the bid for weatherIng steel
poles to Trans American Power Products, Inc the low b~dder
meeting specIfications Total cost of the weathering steel poles
is $46,872 I am enclosing the bid evaluation spread sheet for
b~d 1946
Slncemely, ~ ~ ~ c ~ ~
Donald L McLaughl~n ~
cc
Joe Cherr~
Ralph Klznke
H ~HOME~E_ENG3~DOCUMENT~PURCHASI~BPOLES~DENISE
21