1996-222 q
AN ORDINANCE ACCEP~O CO~E~E BIDS ~ AW~O A CON--CT FOR
THE PURC~SE OF ~~S, EQUIP~NT, SUPPLIES OR SERVICES, PKOVI~G
FOR ~ E~E~I~ OF F~S ~FOR, ~ PROVID~O FOR ~ EFFEC~VE
DATE
~AS, ~e C~ ~ sohc~ted, ~ce~ved ~d ~b~ated com~u~ve bl~ for ~e p~c~e
of necess~ maten~s, eqmpment, supphes or seduces m accor~ce ~ ~e pm~dms of STA~
law ~d C~W ordm~ces, ~d
WHE~AS, ~e CxW M~ger or a designated employee h~ rewewed ~d reco~ended
~t ~e helm ~scnbed bl~ m ~e lowest respomlble bads for ~e matcn~s, eqmpmcnt, supphcs
or seduces ~ sho~ m ~e "B~d Proposes" submlRcd ~creforc, ~d
~AS, ~e C~ Co~c~l ~ promded m ~c CxW Budget for ~e appmpnauon of~
to be reed for ~e pm~e of~e maten~s, eqmpmen~ supphes or seduces approved ~d ~cepted
hereto, NOW, ~E~FO~,
THE CO~CIL OF THE CITY OF D~TON ~BY O~S
SECTION I ~at ~e nmbered ~tems m ~e follo~ng nmbered bads for maten~s,
eqmpment, supphas, or settees, shorn m ~e "B~d Proposes" a~hed hereto, ~e hereby ~cepted
~d approved ~ being ~e lowest responsxble b~ds for such :tems
BID ITEM
NI IMBER ]~LO_ ~LE.EID3~R AMOI INIT
1948 ALL PAVEMENT SPECIALIST INC $66,106 00 ~
1949 ALL ASH PROPERTIES c/o SCOTT BROWN $18,072 00
PROPERTIES
gP~CTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services m accordance with the terms,
speelfieaUons, standards, quantmes and for the specified sums contmned m the Bid Invitations, Bid
Proposals, and related documents
.qRCTION III That should the City and persons submatmg approved and accepted items and
of the submitted bids w~sh to enter into a formal wnttan agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or bas designated representauve is hereby
authorized to execute the written contract wbach shall be attached hereto, provided that the written
contract is m accordance w~th the terms, con&nons, speclfieauons, standards, quantities and
specified sums contained m the Bid Proposal and related documents herein approved and accepted
3.
SRCTION IV That by the acceptance and approval of the above numbered ~tems of the
subrmtted bxds, the City Council hereby authorizes the expenditure of funds therefor m the amount
and m accordance w~th the approved bids or pursuant to a wntten con~'act made pursuant thereto as
authorized hereto
.qECTION V That tlus ordinance shall become effective munedlately upon xts passage and
approval
PASSED AND APPROVED th~s I ~' day of~, 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE OCTOBER 1, 1996
CITY COUNCIl, REPORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT BID # 1948 - CRACK SEALING OF STREETS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Pavement
Specialists Ine, in the amount of $66,106 00
SUMMARY~ This bid is for the crack sealing on numerous City of Denton streets This process
is intended to prevent moisture penetration of the asphalt street surface, therefore, extending the hfe
of the street
BACKGROJ2ND_t Tabulation Sheet, List of affected streets
PROGRAMS, DEPARTMENT~ OR GROU]E~AFFECTEIL Engineering, Street Patching
Division, Citizens of Denton
FISCAL IMPACT: Funds for this program are from 1996 / 97 budget funds for Street
Maintenance
Respectfully submitted
Ted Benavides
City Manager
Approved by
Name Tom D Shaw, C P M
Title Purchasing Agent
777 AGENDA
DESCRIPTION
STREET CARat ;ROM TO
Angellna Bend San Gabriel San Qabdel
Aahcroft Lane Cobblestone Deed-end
Avon Heather Stratford
A,_,_~,_,m Parkalde Georgetown
Bell Avenue Windsor Locust
Bent ri.b. Ulllan Miller 0akhurst
Brandywine Deedend Cul-de-sac
(_'-~!~-tone Locust Evers Parkway
C_~?, Ridge Oakahlre Brandywine
Deerwood Parkway Grant Parkway Silver Dome
Dover Avon Sherman Drive
Erst8 Parkway Windsor Dead-end
Forrestridge H~ Lane B Paean
Grant Parkway Fords Rd Deerwnod
Heather Wellington Stratford
Hickory Creek Rd FM 2181 Bridge pest
school
Indian Ridge Teaaley Lane Smokedee Circle
Undo Lane Cobblestone :)eed-end
Manor North Circle Cul-de-sac
Manor South CITole Cul-de-eec
Misty Hollow Oekehlre Brandywine
Mont_e~!*_~ Rd Hickory Creek Deed-end
Moonlight Twilight Momlngalde ._
~.~o~-.,r _~,1~. u~-Ilght 8pdngvdley
Northleke Trail Amherst Bowling Green
Oakhurst Drive lentoaka Drive Bentoake Ddve
n-~=hlm Mockingbird Deed-end
par~_.!a__= Amherst Windsor
o..~ Greenlee Fannln
Piping Rock Dallas Drive San Gabriel
Rolling Hills CIr(de FoiTestddge Forrestddge
8an Gabriel Piping Rock Angellna Bend
Skinner Prdide RobeSon
Stockades Circle Indian Ridge Indian Rldge
_~_,_ _,~hddge UIIlan Miller Btonegato
SpHngvalley Highway 380 Daadand
Stone~.._,,~ 136 Service Rd Hollyhlll
Stone~=t~ Pennsylvania Longddge
Ston_.~.atA Pennsylvania Southrldge
8tonagste $outhridge Langddge
Stuart Rd Windsor Loop 288
Timber Green Circle Fonestfldge Forrestddge
Twilight Springvdiley Deedend
..,-.-~.~= Payne Drive Deedend
West Oak Bonnie Brae 135 Service Rd
Wilson Newton Hill
4
DATE OCTOBER 1, 1996
CITY COUISICIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benavides, C~ty Manager
SUBJECT BID # 1949 - LEASE OF OFFICE SPACE
RECOMMENDATION. We recommend this b~d be awarded to the single respondent, Ash
Properties c/o Scott Brown Properties m the amount of $1,506 00 per month for I year Total award
$18,072 00
SIJSIMARY~ Th~s bid ~s for the lease of approximately 1,665 square feet of office space to house
the Commumty Development Block Grant offices CDBG has been occupying this location at 205 N
Locust for some t~me They recently absorbed space left by Main Street m their relocation to C~ty Hall
West The additional square footage mereased the lease payments to over $15,000 00 creating a bid
s~tuat~on We have been renting the space on a monthly bas~s
The attached lease agreement has been approved by our legal staff as well as Scott Brown Properties
and will run from November 1, 1997 - October 31, 1998
BACKGRI2}L~JD: Tabulation Sheet, Lease Agreement
P~ROGRAMS; DEPARTMEINIS_OR~ROI. JP~ AFFECTED~ Community Development Block
Grant D~ws~on
FISCAL IMPACI: 1996 / 97 Budget Funds Account #219-050-CDC0-8518 Rent of Buildings
Respectfully submitted
Ted Benavides
C~ty Manager
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
776 AGENDA
i~iD # 1949
' E
~BID NAME LEASE OF OFFICE SPAC SCOTT
BROWN
OPEN DATE SEPTEMBER 12,1996
_ Q~TY~_ OESC~TIO~
~ 12 MO LEASE OF OFFICE SPACE $1,506 00
TOTAL $18,072 00
ALL UTILITIES
PAID BY
LANDLOR
LF~SE ~.GREF~ENT BETWEEN THE C'rTy OF
DENTON~ TEX~S ~D ~COTT BROWN PROPERTIES
PARTIES. This Lease is between the City of Denton, 215 E.
McKinney, Denton, Texas, ("Lessee") and Scott Brown Properties, 205
N. Locust, Denton, Texas ("Lessor") to lease property located at
100 W. Oak, Suite 204, 206, 208 and 210 in the Texas Bulldlng
( "Property" ) ·
II.
TERM. The initial term of this Lease shall commence on the 1st
day of November, 1996, and end on the 31st day of October, 1997.
A new Lease Agreement must be signed by both parties 30 days before
termination
the end of.the above term, unless~l~ notice of is
given by either party. ~ ~
III.
MOVE-OUT NOTICE AND E~RLY MOVE-OUT. At least 30 days written
notice of intent to move out must be given to Lessor. In no event
may Lessee's move-out notice terminate the Lease sooner than the
end of the Lease term unless there is substantial malfunction of
utilities or damages by water or fire, or similar cause as speci-
fied below under Section X, DAMAGES AND DESTRUCTION.
IV.
RENT. Lessee shall pay One Thousand Five Hundred and Slx
Dollars ($1,506.00) per month for rental, on or before the first
day of each month (the due date). If all rent is not paid by the
3rd day of the month, Lessee agrees to pay an initial late charge
of Twenty-five Dollars ($25.00) plus a late charge of $1.50 per day
thereafter until paid in full. Lessee agrees to pay a charge of
Twenty-five Dollars ($25.00) for each returned check
V.
CONDITION OF PREMISES. Property is expected to be in the same
condition at the time of move-out as it was at the time of move-in,
reasonable wear and tear made during occupancy, and improvements
made prior to occupancy excepted Lessee agrees to test smoke
detectors before occupying the Property, and is responsible for
notifying Lessor if smoke detectors are not functional throughout
Lessee's occupancy. Batteries for smoke detectors, AC filters, and
light bulbs will be replaced at Lessee's expense
VI.
INSURANCE. Lessor shall pay for fire and extended coverage on
the Property
VII
LiABIliTY Lessor will not be liable to Lessee or Lessee's
guests for any damages or losses to person or property, Including
theft, burglary, assault, vandalism, or other crimes Lessor wlll
not be liable to Lessee or guests for personal injury or for damage
to or loss of their personal property from fire, flood, water leak,
rain, hall, ice, snow, lightning, wind, explosion, interruption of
utilities, or other occurrences unless the damages from these
occurrences are attributable in any way to Lessor's negligence
Lessor strongly recommends that Lessee secure its own insurance to
protect against all of the above occurrences
VIII
REPAIRS ANDMALFUNCTIONS Lessee agrees to request all repairs
and services in writing to Lessor, except in an emergency when a
telephone call will be accepted Workers shall have the right to
temporarily turn off equipment and interrupt utilities to perform
repairs or maintenance which require such interruption Lessor
shall keep the foundation, the exterior walls, and the roof in good
repair except that Lessor shall not be required to make any repairs
occasioned by the negligence of Lessee, its employees, subtenants,
licensees and concessionaires Lessor will make all repairs within
a reasonable time of Lessee's request
IX
DAMAGE AND DESTRUCTION In case of malfunction of utilities or
damage by fire, water or similar cause, Lessee shall notify Lessor
ImmediateLy The Lease shall continue and rent shall not abate
during such periods, unless the damages are substantial If
damages are substantial, Lessor or Lessee may terminate this Lease
in writing In this case, rent shall be prorated and the balance
and deposits refunded
X
REIMBURSEMENT Lessee shall promptly reimburse Lessor for any
loss, property damage, or cost of repairs or services caused to the
Property by negligence or improper use by Lessee or guests This
includes damages to doors, windows, or screens, repair costs and
damages from plumbing stoppages in lines exclusively serving
Property, and damages from windows or doors left open Lessor's
failure or delay in demanding damage reimbursement, late-payment
charges, returned checks or other sums due shall not be deemed a
waiver, and Lessor may require payment at any time Lessor may
require advance payment of repairs for which Lessee is liable
XI
WHEN LESSOR MAY ENTER. Lessor may enter Property when and if
the rent is more than seven (7) days delinquent
PAGE 2
XII
CONTRACTUAL LIEN AND ABATEMENT. Ail personal property on the
premises is subjected to a contractual lien to secure payment of
delinquent rent In order to exercise contractual l~en rights,
Lessor may enter the premlses and remove and store all such
notice of
' d
property, provide the resident be present or written
entry must be left afterward
XIII
CLEANING Upon move-out, the property must be cleaned
thoroughly If Lessee fails to clean, reasonable charges to
complete such cleaning shall be deducted XIV
pERSONAL Lessee's telephone number is (817) 383-7726
EXECUTED this /6~_~ day of ~~ / ., 1996
TED BENAVIDES, CITY MANAGER
ATTEST
JENNIFER WALTERS, CITY SECRETARY
SCOTT BROWN PROPERTIES
SCOTT BROWN, OWNER
PAGE 3