1996-245 ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO ~ENDDR AMOUNT
1952 1 PREFERRED $ 4,170 00
1952 2,5,6,7,8,10 TECHLINE $55,917 36
1952 3,4 PRIESTER $25,430 00
1952 9 WESCO $12,500 00
SECIII2)/S~[ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantmes and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3_
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Councxl hereby authorizes the expendxture of funds therefor ~n the amount
and xn accordance wtth the approved bxds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That tlus or&nance shall become effective xmmedmtely upon xts passage and
approval
PASSED AND APPROVED thls~day of _~, 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE NOVEMBER 5, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Councd
FROM Ted Benawdes, City Manager
SUBJECT BID #195:2 - DISTRIBUTION TRANSFORMERS
RECOMMENI~ATION: We recommend this b~d be awarded to the lowest evaluated b~dder for each
~tem as listed
ITEM(S) VENDOR TOTAL A~/ARD
I PREFERRED $ 4,170 00
2,5,6,7,8,10 TECHLINE $55,917 36
3, 4 PRIESTER $25,430 00
9 WESCO $12,500 00
For a total expenditure of $98,017 36
SIIMMARY. Th~s b~d IS for the purchase of distribution transformers whtch will be used in new
res~denttal developments or as replacements for emstmg transformers and for safety stock
These transformers are evaluated by load loss to show the least expensive to operate over a period oft~me
Etght b~d proposals were received m response to twenty-one bid packages marled to vendors
BACKGROUND. Tabulation Sheet, Memorandum from Don McLaughhn dated October 1, 1996
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Electric D~strlbutlon, Electrtc Uttlmes
Department, Elecmc Customers of the City of Denton
EISCALJ3~kCL Budgeted funds for Electric D~stnbut~on 1997, account #610-103-1031-3680-
9222
Respectfully. submitted
Ted Benawdes
City Manager
Prepared by
Title Semor Buyer
Name Tom D Shaw, C P M
Title Pumhasmg Agent
7 8 9 AGENDA
3
To Denzse Harpool, Senzor Buyer
From Don McLaughlln, Senior Engzneer
Electrzc Enp~neerln9
Date October 2, 1996
Subject Evaluation of Quotation on bid # 1952
Locations
The single phase padmounted transformers are for Oakmont II and
other developments that City staff zs talking about at the
Developmental Review Committee The 150 KVA 120/208 volt
padmounted transformers are to maintain stock for maintenance and
operation The 500 KVA 277/480 volt padmounted transformers is
for the expansion of the Denton County Juvenile Detention Center
The 750 KVA 277/480 volt padmounted transformers is to replace
the transformer the City sold to Acme Brick The 1000 KVA
277/480 volt padmounted transformers is for the Denton County
Crlmznal Justzce Center The 1500 KVA 277/480 volt padmounted
transformers is for the Denton Independent School Dlstrzct's new
mzddle school on Londonderry The 2000 KVA 277/480 volt
padmounted transformers is to replace the transformer being used
for the Denton Dlstrzbutzon Center on Airport Road
Addition
Please add one 1,000 KVA 277/480 volt transformer to the
purchase The 750 KVA 277/480 volt transformer at Safety Klean
is to be changed out in November with a 1,000 KVA transformer
Sincerely,
Donald~L McLaughlzn
Attachments
I Exhzblt I, Loss / Cost Evaluatzon
II Exhzblt II, Total Cost
EXHIBIT I FOR BID 1952
PAGE 1
Item 1 Loss / Cost Evaluation of F~ve 25 KVA 120/240 Voit Padmounted Loop
S~ngle Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
Cummins Kuhlman 66 254 320 $1,125 $5 411 42
KBS 65 217 282 $915 $4,538 98
Preferred Central 76 219 295 $834 $4,365 56
Pr~ester Cooper 65 217 282 $897 $4,477 110
Techl~ne Howard 78 241 319 $881 $4,630 70
Temple GE 67 278 345 $1,047 $5,255 112
WESCO ABB 60 276 336 $909 $4,722 98
LOW BID $4 365
Item 2 Loss / Cost Evaluation of Five 50 KVA, 120/240 Volt Padmounted Loop
S~ngle Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
Cummins Kuhlman 104 477 581 $1,303 $7,258 42
KBS 91 480 571 $1,060 $6,341 98
Preferred Central 115 414 529 $1 035 $6,181 63
Priester Cooper 91 480 571 $1,045 $6,290 110
Techl~ne Howard 123 415 538 $1,002 $6,141 70
Temple GE 116 626 742 $1 120 $7,360 112
WESCO ABB 95 435 530 $1,126 $6410 98
.OW BID $6,141
Item3 Loss / Cost Evaluation of Ten 75 KVA, 120/240 Volt Padmounted Loop
Single Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
~,umm~ns Kuhlman 142 634 776 $1,523 $8,972 42
KBS 151 629 780 $1,140 $7,732 98
Preferred Central 192 454 646 $1,298 $7,878 56
Prlester Cooper 151 629 780 $1,123 $7,674 110
1'echllne Howard 154 557 711 $1,284 $7,942 70
1.emple SE 139 668 807 $1,524 $9,092 112
WESCO ABB 142 672 814 $1,215 $8,089 98
LOW BID $7,674
EXHIBIT I FOR BID 1952
PAGE 2
Item4 Loss / Cost Evaluation of Ten 100 KVA, 120/240 Volt Padmounted Loop
S~ngle Phase Transformer
MADE NL LL TI. BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
Cummins Kuhlman 193 649 842 $1,807 $10 419 42
(BS 196 686 882 $1 446 $9,378 98
Preferred Central 216 623 839 $1 470 $9,364 56
Pr~ester Cooper 196 686 882 $1 420 $9,291 110
Techllne -Ioward 208 706 914 $1,441 $9 543 112
Temple GE 186 999 1185 $1 543 $10,927 112
WESCO ABB 167 939 1106 $1,345, $9 849 98
LOW BID $9 291
Item 5 Loss / Cost Evaluation of Three 150 KVA, 120/208 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
CBS 413 1207 1620 $4,134 $21,236 98
=referred Pauwels 283 1553 1836 $3,794 $20,099 63
Pr~ester Cooper 413 1207 1620 $4,092 $21,094 110
Techllne -Ioward 309 1224 1533 $3,718 $19 018 147
Temple GE 84 1595 1679 $4,745 $21 788 63
Van Tran Van Tran 350 1520 1870 $4,437 $22,726 //
WESCO ABB 304 1467 1771 $3,860 $20,224 63
LOW BID $19 018
Item6 Loss / Cost Evaluation of One 500 KVA, 277/480 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS 961 3066 4027 $6,720 $40,428 98
Preferred Pauwels 648 3337 3985 $6,709 $38,641 63
Pnester Cooper 961 3066 4027 $6,656 $40,212 110
Techl~ne Howard 843 2955 3798 $6 542 $38 491 147
Temple @E 184 4637 4821 $6,948 $39,699 63
Van Tran Van Tran 820 4000 4820 $8,013 $46,581 77
WESCO ~,BB 741 3449 4190 $6,461 $38 932 63
LOW BID $38,491
7
EXHIBIT I FOR BID 1952
PAGE 3
Item 7 Loss / Cost Evalua~on of One 750 KVA, 277~480 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS 1081 5276 6357' $9,042 $56 274 98
Preferred Pauwels 881 5574 6455 $8,586 $54 009 63
Pr~ester Cooper 1081 5276 6357 $8,950 $55,963 110
Techllne Howard 1167 4311 5478 $8,474 $52017 147
Temple GE 315 4484 4799 $11,262 $54,887 63
Van Tran /an Tran 1020 5900 6920 $10,817 $63,740 77
WESCO ABB 1074 5034 6108 $8 700 $54,293 84
LOW BID $52,017
Item8 Loss / Cost Evaluation of One 1,000 KVA, 277/480 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS 1363 6822 8185 $10,940 $69,933 98
=referred Pauwels 1044 7749 8793 $9,681 $65,955 63
~r~ester Cooper 1363 6822 8185 $10,831 $69,565 110
'echl~ne Howard 1417 5577 6994 $9,970 $63,164 147
Temple GE 423, 5484 5907 $13 896 $67,856 63
Van Tran Van Tran 1270 7800 9070 $12,054 $76,020 77
WESCO ABB 1319 5916 7235 $10,500 $65,211 84
LOW BID $63 164
Item9 Loss / Cost Evaluation of One 1,500 KVA, 277/480 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS 1941 9405 11346 $14,379 $94,551 98
Preferred =auwels 1145 10674 11819 $12,488 $85,545 63
Pnester Cooper 1941 9405 11346 $14,233 $94,058 110
Techl~ne -Ioward 1893 8310 10203 $13 331 $87,141 147
Temple SE 554 8691 9245 $17 356 $90 796 63
Van Tran ~an Tran 1880 10050 11930 $16,989 $104,907 77
WESCO ~,BB 1910 8553 10463 $12,500 $85,244 84
LOW BID $85,244
S
EXHIBIT I FOR BID 1952
PAGE 4
Item 10 Loss / Cost Evaluation of One 2,000 KVA, 277/480 Volt Padmounted Loop
Three Phase Transformer
MADE NL LL TL BID CAL DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS 2430 12255 14685 $16,648 $115,318 98
Preferred Pauwels 1888 12422 14310 $16,809 $111,875 63
Pr~ester Cooper 2430 12255 14685 $16479 $114747 110
Techl~ne Howard 2424 11640 14064 $14 765 $106 958 147
Temple GE 744 10508 11252 $23406 $118,581 63
Van Tran Van Tran 2310 13600 15910 $21 846 $136,146 77
WESCO ABB 2098 11586 1368~ $16,500 $109,934 84
LOW BID $106,958
EXHIBIT II FOR BID 1952
ITEM DESCRIPTION QUANTITY DISTRIBUTOR MANUFACTURER PRICE TOTAL
ITEM 1 25 KVA 120/240 1 Phase UG 5 Prefered Central $8341 $4,1,0
ITEM 2 50 KVA 120/240 1 Phase UG 5 'echl~ne Howard $1,002! $5,010
ITEM 3 75 KVA 120/240 1 Phase UG 10 Pnester Cooper $1,123 $11,230
ITEM 4 100 KVA 120/240 1 Phase UG 10 Priester Cooper $1,420 $14,200
ITEM 5 150 KVA 120/240 1 Phase UG 3 Techlme Howard $3,718 $11,154
ITEM 6 500 KVA 277/480 3 Phase UG 1 Techi~ne Howard $8,542 $6,542
ITEM 7 750 KVA 2771480 3 Phase UG 1 Techl~ne Howard $8,474 $8,474
ITEM 8 1000 KVA 277/480 3 Phase UG 1 Techllne Howard $9,970 $9,970
ITEM 9 1500 KVA277/480 3 Phase UG 1 WESCO ABB $12,500 $12,500
ITEM 10 2000 KVA 277~480 3 Phase UG 1 Techllne Howard $14,765 $14,76~
GRAND TOTAL $98,01s
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