1996-249 ORDINANCE NO q ,:g
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utthty purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competmve bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
~ V~_2~DOR AMOUNT
70308 AMERITECH LIBRARY SERVICES $22,716 36
SECTION II That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION 111 That the Clty Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of ftmds pursuant to said contracts is hereby
authorized
3.
SECTION IV_ That this ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED this the~day of]~l~ 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SOLE SOURCE
2
DATE NOVEMBER 5, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 70308 - AMERITECH LIBRARY SERVICES
RECOMMENDATION. We recommend this purchase order to Ameritech Library Services be
approved in the mount of $22,716 36
SUMMARY: Th~s purchase order to Ameritech Library Services is for the annual contract for
maintenance of the hardware and software associated with the Dynex System The Dynex System is
the operations software and hardware that controls checkout/check-in of materials, reference listing,
cataloging, and other library services
This is a sole source acqmsition since the software is protected by copyright and available only from
Ameritech Library Services
Chapter 252 to the Texas Local Government Code exempts sole source aeqmsmons of copyright or
patent protected items from the bid process
BACKGROUND. Purchase Order #70308 to Ameritech Library Services, Ameritech Library
Service, Invoices # 69157, 69158, 69159, 69160 totaling $22,716 36
PROGRAM~.. DEPARTMENT~ OR GROUPS AFFECIED, Library services and patrons of the
Denton Mumclpal Libraries
FISCAL IMPACT. Funds for this maintenance agreement are available in the 1996/97 budget,
account # 100-033-0070-8301
Respectfully submitted
Ted Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
781 AGENDA
3
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E McKINNEY · DENTON, TEXAS 76201
(817) 566 8200 · DFW METRO 434 2529
MEMORANDUM
DATE October 21, 1996
TO Tom Shaw, Purchasing Agent
FROM Eva Poole, Director of L~brary Services
SUBJECT ANNUAL AMERITECH SERVICE MAINTENANCE AGREEMENT
The annual service mmntenance agreement fo~ our integrated automated hbrary system in the
amount of $22,716 is now due from Ameritech Library Services As you know, we acqmred and
~mplemented the online DYNIX system m April of 1995
Th~s service agreement with Ameritech L~brary Servtces will prowde total support and
matntenance for all the following components of our DYNIX system
· software (consulting services, bug fixes and enhancements)
· peripherals (pnnters, hghtpens, laser scanners, modems, etc )
· telecommunications
· hardware
This service agreement also provides system analyst services ~n order to coordinate overall
integrity of the system Contracted mmntenance also guarantees and ~ncludes software upgrades
and revisions
I would be pleased to answer any other questions you m~ght have above this semce maintenance
Eva Poole
D~rector of Library Services
EP dl
"Dedtcated to Quahty Servtce"
Ameritech bbrary Services I NVO I C E 6 9 1 5 7
P 0 Box 95391
DATE 18 SEP 96
Ch,cago IL 60694 5391 I N V 0 1 C EACCOUNT D4825
PRO3ECTe D4825 H
PR~
TEAM DSR3
DIVISION Oynix Tier 2
CITY OF DENTON
Attn ACCOUNTS PAYABLE DEPT
DENTON PUBLIC LIBRARY
215 E MCKINNEY
DENTON, TX 76201
QTY DESCRIPTION MONTHS MTHLY AMT PRICE
Hardware Maintenance 01 OCT 96 - 30 SEP 97
53 UniVerse License (per port) 12 4 75 3021 00
I Dataproducts 9040 Small System Pr~n~er 12 22 92 275 04
1 IBM RS6000 - 7009-610 12 lB1 50 2178 00
Total Due $5474 04
The Following Info Is For AmLlbs Use JOB -D4825 M PHASE - H
,j
,r 96
CIry , [ ,'TO,~
DEI~TO'I ~ UCLIO
AMERITECH LIBRARY SERVICES STANDARD TERMS--NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
PO BOX 19010
RROVO UT 84605
(8001288 8020
5
Please remit to
Ameritech bbra~ Seduces ~ I NVO I C E 69158
P 0 Box 95391
DATE 18 SEP 96
Chmcago IL 60694 6391 I N V 0 I C E ACCOUNT 04826
PROJECT~ 04825 S
PR#
TEAM DSR3
DIVISION Dynlx Tier 2
CITY OF DENTON
Attn ACCOUNTS PAYABLE
DENTON PUBLIC LIBRARY
215 E MCKINNEY 'TO~
DENTON, TX 76201
QTY DESCRIPTION MONTHS MTHLY AMT PRICE
Software Maintenance el OCT 96 - 30 SEP 97
CAT Module (User based) 12 87 50 1060 00
CIRC Module (User based) 12 70 Ge 840 00
Account - Additional CIRC & PAC 12 10 50 126 00
P~C PLUS Module (User based) 12 185 00 1260 00
User License - IBM RS 12 3 94 2364 00
PK Harmony Interface - Biblioflle 12 0 00 0 Ge
Community Resources (User based) 12 0 00 0 00
Gateways (User based) 12 0 00 0 00
Telxon 2B6KB for Release 140 (LIBRARY 12 0 00 0 00
ORDERS)
Pick Report Generator 12 0 00 0 00
Dynlx Electronic Mail 12 0 00 0 00
Dynlx Kid's Catalog PC Version - 3 5" 12 10 50 252 00
Olsk
)1 Mllllon clrc ENS l-line Base system 12 101 85 1222 20
System Integration Services 12 210 00 2520 00
Total Due $9634 20
he Following Info Is For AmLibe Use JOB -04825 M PHASE - S
AMERITECH LIBRARY SERVICES STANDARD TERMS--NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
PO BOX 19010
PROVO UT 84605
(800) 288 8020
6
Please remit to,
Ameritech L~brary Services ~ I N V 0 T 6 E 691 59
P 0 BOX 95391
DATE :18 SEP 96
ChicagoIL60694-5391 I N V 0 1 C E ACCOUNT D4826
PROJECTif D4825 SF
TEAM BSR3
l,~?-' ~VISION Oynzx Tier 2
CITY OF BENTON
Attn ACCOUNTS PAYABLE
DENTON PUBLIC LIBRARY
215 E MCKINNEY ctTY
BENTON, TX 76201
QTY DESCRIPTION MONTHS MTHLY AMT PRICE
60/40 Maintenance 0I OCT 96 - 30 SEP 97
i Codex 3260 Modem 12 4 00 48 00
12 HP Oeekjet 520 Parallel Printer 22 6 00 864 00
6 Intermec 1545 Laser Scanner 12 15 00 1080 00
2 Lantronlx Printer Server 12 4 67 112 08
3 Monitor - Super VGA Color 12 4 42 159 12
2 PC ABA-Voice and AOA-VIew Workstation 12 50 33 1207 92
2 Wyse 150 Terminal Amber 12 8 00 192 00
Total Due $3663 12
The Following Info Is For AmLlbs Use 30B -D4825 M PHASE - SF
AMER~ECH LIBRARY SERVICES STANDARD TERMS--NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 BOX 19010
PROVO UT 84605
(800) 288 8020
7
Please remit to ,Mtech
Amentech bbrary Services ~ I NVO I c E 69 16 O
P 0 Box 95391
BATE 18 SEP 96
Ch,cago, IL 60694-53J1 I N VOI C E ACCOUNT D4825
PRO.]ECT# 04825 TMP
PR#
TEAM DSR3
DIVISION Dynzx Tier 2
CITY OF DENTON/DENTON PUBLIC LIBRARY ~ '9
Attn ACCOUNTS PAYABLE '~
215 E MCKINNEY
BENTON, TX 76201 ~, ? j
,tON
QTY DESCRIPTION DEN)O,,; ~JLiC LI~AAA; PRICE
TMP Maintenance 01 OCT 96 30 SEP 97
Ctsco Multi-slot Router
BayNetworke (2813-05) 16 Port Concentrator
Codex 3260 Modem
TP to AUI Transceiver
Fiber to AUI Transceiver
Xyloglcs ELS B-Port Termsnal Server
Ctsco 4-Port Serial NP Module
Base Amount $3945 00
Sparee Amount $0 00
Total Due $3945 00
he Following Info Is For AmLibe Use JOB -04825 M PHASE - TMP
AMERITECH LIBRARY SERVICES STANDARD TERMS--NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 BOX 19010
PROVO UT 84605
(8001288 8020
8