1996-272 ORDINANCE NO OL[~-- ~ c~
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BY THE STATE, PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Servmes
Commission has sohc~ted, received and tabulated competmve bads for the purchase of necessary
materials, eqmpment, supphes or services in accordance with the procedures of state law on behalf
of the C~ty of Denton, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described materials, eqmpment, supphes or services can be purchased by the City
through the General Services Commms~on programs at less cost than the C~ty would expend ff
b~ddmg these items md~wdually, and
WHEREAS, the Cay Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or serwces approved and accepted
here~n, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the numbered ~tems ~n the following numbered purchase order for
matermls, eqmpment, supphes, or servmes, shown ~n the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such ~tems
PURCHASE
ORDER VENDOR AMOLrNT
71445 TAS OF DENTON $ 50,000 00
71446 GRAY'S WHOLESALE TIRE $ 20,000 00
SECTiOBLII That by the acceptance and approval of the above numbered ~tems set forth
in the attached purchase orders, the Cay accepts the offer of the persons submltttng the b~ds to the
General Services Comm~ssmn for such ~tems and agrees to purchase the materials, eqmpment,
supphas or servmes in accordance with the terms, con&t~ons, specfficatlons, standards, quantities
and for the specffied sums contmned ~n the bid documents and related documents filed with the
General Services Commission, and the purchase orders ~ssued by the City
SECTION]II That should the C~ty and persons submitting approved and accepted ~tems set
forth in the attached purchase orders wash to enter into a formal wmten agreement as a result of the
Cay's ratffication of hids awarded by the General Services Commission, the City Manager or his
designated representaUve ~s hereby authorized to execute the written contract which shall be attached
hereto, provided that the written contract ~s an accordance with the terms, conditions, specifications
and standards contmned m the Proposal subrmtted to the General Services Commission, quantmes
and specffied sums contmned m the C~ty's purchase orders, and related documents here~n approved
and accepted
SECIIOBIJ~ That by the acceptance and approval of the above numbered ~tems set forth
~n the attached purchase orders, the C~ty Council hereby authorizes the expenditure of funds therefor
~n the amount and ~n accordance wath the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized hereto
SECIiOB~ That th~s ordxnance shall become effective lmmed~ately upon xts passage and
approval
PASSED AND APPROVED this -~ve[ day of ~--e~:~,~, 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTO/I}NEY
2
DATE DECEMBER 3, 1996
~ REPORT
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 71445 TO TAS OF DENTON
RECOMMENDATION: We recommend Council approve award of Purchase Order #71445 to
TAS of Denton in the amount of $50,000 00
SUMMARY. This purchase order is for the acquisition of a portion of the tires and tubes as needed
for Fleet Services to mmntam the City's vehicles The current state contract lists all sizes and types
of tires and tubes and awarded vendor for each The current contract expires July 31, 1997
The pricing and vendor are from the State of Texas Purchasing General Services Commission contract
and therefore comphes with all bidding requirements Council approved Resolution R92-019 on April
7, 1992 authonzang participation in purchasing programs of the State of Texas Purchasing and General
Services Commission
PROGRAMS: DEPARTMENTS OR GROUPS AF~ECIED~ Fleet Services
~I~[CALIM~kCIa Funds for these purchases were approved in the 1996/97 budget process,
account #730-025-0583-8702
Exhibits 1 Purchase Order #71445
2 Memorandum from Jack Jarvls
Respectfully submitted
~'ed Benavides
City Manager
Prepared by
Name Harden
Title Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
796 A~ENDA
3
g~i~' of DEJ~/~J~ ~'EXA~ MUNI~IPAL BUILDING / 215 E. MeKINNEY /DENTON, TtcXA$ 76201
MEM O L NDUM
TO: Purchasing
FROM: ,lack J~r~,
DATE: November 1~8/1996
SUBJECT: Tire Contractors for Fleet Services
This memorandum Is to reform the purchasmlt department that Fleet Serwces reqmres
outside vendors for ttre replacemant and repairs Tu'e replacements and repairs are nccessa,'y to
ke~ velucles in sermce for the city We recommend to award ths contract to whoever rcccrves
the States' contract Gray's and TA$ were the two contractors that thc State chose
Thank You,
817/588-8200 D/FW METRO 434-2529
5
DATE DECEMBER 3, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT PURCHASE ORDER # 71446 TO GRAY'S WHOLESALE TIRE
RECOMMENDATION.. We recommend Council approve award of Purchase Order #71446 to
Gray's Wholesale T~re xn the amount of $20,000 00
~ This purchase order xs for the acqummon ora port~on of the tires and tubes as needed
for Fleet Services to mmntam the C~ty's vehicles The current state contract hsts all sxzes and types
oft~res and tubes and awarded vendor for each The current contract expires July 31, 1997
The pricing and vendor are from the State of Texas Purchasing General Services Commission contract
and therefore eomphes w~th all b~dd~ng reqmrements Council approved Resolution R92-019 on Aprtl
7, 1992 authorizing participation m purchasing programs of the State of Texas Purchasing and General
Services Commission
PROGRAMS.. DEPARTMENTS_OR GROUPS AFFECTED: Fleet Services
~ Funds for these purchases were approved ~n the 1996/97 budget process,
account #730-025-0583-8702
Exhibits 1 Purchase Order #71446
2 Memorandum from Jack Jarvls
Respectfully submitted
~l'ed Ben~wdes~
C~ty Manager
Prepared by
Name M~
T~tle Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasmg Agent
797 AGENDA
6
OI~Y oI DENI~N~ I~Y,A~ MUNIC, IPAL BUILDINEI / 215 F-. MoKINNEY /DENTON, TcXAS X6201
MEM ORANDL
TO: Purchasiu~
FROM: Jack Jar~,
DATE: November 1~8/1996
SUBJECT: Tire Contractors for ~t Se~
This memorandum is to inform the purchasmlt d~partment lhat Fleet Serwc~s requires
outside vendors for tire r~placemant and repairs Tire r~pla~em~nts and repmrs are necessary to
keep vehicles in serwc¢ for the city W~ recommend to award tlus ~ontract to whoever recurves
the Strifes' contro.~t Gray's and TA$ were ~he two contra~ors that the State choso
Thank You,
817/5868200 D/FW METRO 434-2529